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Critical update made to Banking Verification Form

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<br>Due to an increase in fraudulent
<br>attempts and to ensure adequate support for
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; potential insurance claims, the
<br>Banking Verification Form is a mandatory requirement staff must include
<br>for vendors requesting payment via ACH.
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<br>The COVID-19 pandemic has brought
<br>about rapidly changing processes for many businesses. This time of
<br>transitioning and adapting can create opportunities for fraud attempts. It is
<br>vital to remain vigilant against these attempts.
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<br>In response to this, Accounts Payable
<br>has updated the current Banking Verification Form.  (A Quick Reference Card is available.)
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<br> The Purdue Banking Verification Form&nbsp;&nbsp;&nbsp;&nbsp; is both essential and required for all vendor creation and vendor change&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; requests.  All vendor requests, both new
<br>&nbsp;&nbsp;&nbsp;&nbsp; and change, need to include the Banking Verification Form, which is to be
<br>&nbsp;&nbsp;&nbsp;&nbsp; completed by Purdue staff only.  It is the responsibility of the
<br>&nbsp;&nbsp;&nbsp;&nbsp; Purdue staff member completing the DocuSign request to contact the vendor
<br>&nbsp;&nbsp;&nbsp;&nbsp; by phone to verify the information provided on the Sub W9 and Purdue ACH
<br>&nbsp;&nbsp;&nbsp;&nbsp; Form. 
<br> Accounts Payable has
<br>drafted sample scripts which can be used when verifying vendor
<br>&nbsp;&nbsp;&nbsp;&nbsp; banking information. These scripts are also available on the Finance Training website. 
<br> Accounts Payable would
<br>&nbsp;&nbsp;&nbsp;&nbsp; like to remind those working with payments to external vendors in any
<br>&nbsp;&nbsp;&nbsp;&nbsp; capacity of the importance of verifying all information changes. This
<br>includes banking verification, as well as verification when updating
<br>&nbsp;&nbsp;&nbsp;&nbsp; phone numbers, email addresses and remit addresses.
<br> Existing vendors should be contacted using the information currently in SAP, and all changes should be verified. Verifying
<br>&nbsp;&nbsp;&nbsp;&nbsp; the changes with the vendor avoids any false information being used for
<br>&nbsp;&nbsp;&nbsp;&nbsp; payments. Accounts Payable has compiled a list of vendors who have reported fraud attempts against them since the start of Fiscal Year 2020.  
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<br>
<br>&nbsp;
<br>&nbsp; Name
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; Vendor #
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; Date
<br>&nbsp;
<br>
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<br>&nbsp;
<br>&nbsp; Dustex LLC
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 5118332
<br>&nbsp; 100009001
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 7/1/2019
<br>&nbsp;
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<br>&nbsp; Formulatrix
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 13598
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 8/19/2019
<br>&nbsp;
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<br>&nbsp; FA Wilhelm Construction
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 5001610
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 11/12/2019
<br>&nbsp;
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<br>&nbsp; Peabody Coalsales LLC
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 5010146
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 11/15/2019
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<br>&nbsp; Qubit Networks LLC
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 16480
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 1/14/2020
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<br>&nbsp; Internal Business Systems Inc
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 5113455
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 2/10/2020
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<br>&nbsp; Thorlabs
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 7227
<br>&nbsp; 2009984
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 2/13/2020
<br>&nbsp;
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<br>&nbsp; Teledyne Instruments Inc
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 100009764
<br>&nbsp; 2009331
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 2/24/2020
<br>&nbsp;
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<br>&nbsp; Nanoscience Instruments Inc
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 10423
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 3/5/2020
<br>&nbsp;
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<br>&nbsp;
<br>&nbsp; Windy City Wire
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 14253
<br>&nbsp; 2007466
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 4/30/2020
<br>&nbsp;
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<br>&nbsp; Poco Graphite and Entegris
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 2134
<br>&nbsp; 200875
<br>&nbsp; 2007572
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 4/30/2020
<br>&nbsp;
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<br>&nbsp;
<br>&nbsp; Analytik Jena US LLC
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 100015312
<br>&nbsp; 100015313
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 6/11/2020
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<br>&nbsp; Hummert International Inc
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 100011472
<br>&nbsp; 3007
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 6/13/2020
<br>&nbsp;
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<br>Contact ap@purdue.edu with any questions.
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Contact Information:   Judy Ewbank, , Accounts Payable,