One of the items deferred from the original Ariba go-live last October was the Invoice Reconciler role. Starting August 8th, this role will begin to receive invoice reconciliation exception notifications. Users with this new role will need to take action to reconcile the fiscal and receiving invoice reconciliation exceptions. Fiscal Approvers will only be approving the fiscal invoice reconciliation exceptions in the new process.
Business offices should verify there is someone in the Invoice Reconciler Role and an attribute is assigned for all of their areas. The user should be notified that they are an Invoice Reconciler and they should attend one of the showcases.
The Invoice Reconciler role will go-live the evening of August 8th. Any new invoice posted after the update is complete will utilize the new approval flow with the invoice reconciler role. Any invoice that posted prior to the update will follow the old approval flow with the fiscal approver being both the reconciler and the approver - invoices submitted prior to August 8th will not update to the new process.
Showcases are scheduled for August 7th and August 11th. Click here to register for one of the sessions. Those that will have the Invoice Reconciler role should attend one of the sessions. Fiscal approvers are encouraged to attend to understand new process.
The business process and QRCs are located on the Ariba page of Business@Purdue process library. The document titles begin with "Invoice Reconciliation Exceptions."