Procurement Services needs the assistance of Level 1 & 2 Fiscal Approvers. Please review your To Do List on the Home Tab in Ariba. Click View List -> Reconcile Invoice and then sort on the status column. If you have any in Approving Status, please follow the quick steps on the last page of the Invoice Reconciliation Exceptions in Ariba QRC to get these invoice paid.
Some of our vendors are not shipping new orders until they are paid for outstanding invoices.
The Invoice Reconciliation Exceptions in Reconciling status need to be reviewed and once determined OK to pay, the variance should be accepted and then approved. The steps are in the Invoice Reconciliation Exceptions in Ariba QRC . Note: The PO Received Quantity Variance may only be cleared by the Receiver processing a receipt.
There is one exception, PO Received Line Amount Variance, that is new and we are working with Ariba to get the information needed to resolve this exception. Another b@p news article will be sent with a link to instructions.
Procurement Services staff is currently following up with business managers to make sure we get these exceptions cleared.
Invoice Reconciliation Exceptions working sessions are being planned over the next couple of weeks on the West Lafayette campus.
A business@purdue news article, Blocked Invoices, was distributed on 1/23/14 for helpful hints.
For assistance, contact the Procure-to-Pay Helpdesk or by phone 765-49-47279. Regional campuses may contact their Purchasing department.