Skip Ribbon Commands
Skip to main content
Sign In
Edit
  
  
  
Content
  
  
  
 7/27/2021General Info
  
Purdue will soon roll out a new design for the Purdue ID Card to better align with university branding.
 
                         

Holders of cards with an older design can continue to use the cards they have — no changes in technology or functionality have been made.

Please contact the Card Office with any questions at 765-496-0444. 

ApprovedNoneRegular News Article
 7/27/2021Reports
  
A new Employee Time Details Report is available as a standard report in Cognos. Over time, this report is intended to replace the SuccessFactors Time Details report for routine time submission assessments. However, please rest assured that both reports will be available at the same time for a number of pay periods to assure the replacement report is functioning as designed. Please begin to utilize this report any time the SuccessFactors Time Details Report is being used to ensure that both reports pull up the same records needed for business processes.

 

Please note that there will be a timing difference between the SuccessFactors report and the Cognos report. SuccessFactors records are loaded into Cognos on weeknights around 7 p.m.  The SuccessFactors Time Detail Report is truly ‘live’ data. Due to this timing difference, it is recommended to run the Time Details Report Tuesday through Friday, first thing in the morning, for the greatest similarity in results.

 

In addition, a second standard SuccessFactors report is in development that will provide insights on Time Sheet Data and the individual daily Time Sheet Entries. This report will be tested and piloted in the upcoming months and a B@P News announcement will be sent when it is ready for business office and payroll center usage.

 

Learn more about the Time Details Report at the Data Cookbook Specification.

 

The report is available at this link in Cognos and any questions, recommendations or concerns can be sent to HROperHelp@purdue.edu and TimeAdmin@purdue.edu.  

ApprovedNoneRegular News Article
 7/27/2021Travel
  

Purdue Travel will update travel and booking processes to align with fall 2021 Protect Purdue travel guidelines while continuing to support the University’s budget and financial goals. Travel expenses are still expected to be covered by a department’s budget.   

Information about ongoing travel practices and changes that will take effect this fall is outlined below:

 

Travel waivers

  • Travelers must obtain a travel waiver for any travel happening through August 15 while current summer travel guidelines remain in place.
  • Travel waivers will not be needed for travel occurring on or after August 16, when the fall travel guidelines go into effect.
Travel card limits
 
  • Purdue travel cards continue to have limits of $1, which will be the new standard operating process going forward. Card limits will be increased temporarily on a trip-by-trip basis.
  • All previous trip expenses that are more than 60 days old must be submitted and approved in Concur in order for the card limit to be increased for a new trip.
  • Card limit increases will be available for up to two weeks after the trip to allow charges to post and will then automatically reset to $1.

Booking travel

  • As a reminder, travelers are encouraged to book travel in Concur or utilize Anthony Travel, the University’s travel agent.
  • If a traveler finds cheaper travel and accommodations outside of Concur or Anthony Travel, he/she may accept that option and provide the supporting documentation in the expense report.
  • Purdue’s travel policy requires all travelers to submit a travel expense report within 60 days after returning from a business trip. Expense reports that are not submitted within 120 days will be reported as additional wages to the employee and will have resulting tax implications.
  • If any travel credits are available from COVID-19 cancellations, Anthony Travel will apply them when booking travel on an individual’s behalf. 

Travelers who booked business travel on their own and received airline credits from COVID-19 cancellations should contact Anthony Travel to assist with the application of these credits. Travelers must have the provided confirmation code to redeem the credits.

 

Travelers should watch for upcoming communications about changes to the expense reporting process this fall. Expense reports should continue to be submitted using the current process until the new process goes into effect.

 

Questions regarding these process changes may be directed to Purdue Travel at purduetravel@purdue.edu.
ApprovedPurdue TodayRegular News Article
 7/22/2021Travel
  

The Concur system is available again. Additionally, the option to enter mileage in the system is also available.

 

Travel reservation requests and expense reports with mileage may be entered into the system at this time.

 

Questions may be directed to Purdue Travel at purduetravel@purdue.edu.

ApprovedNoneBreaking News Article
 7/22/2021Travel
  
The Concur system is currently unavailable. Purdue Travel is working with the vendor to resolve the issue.

 

At this time, all travel reservation requests should be sent to PurdueTravel@AnthonyTravel.com for assistance. An update will be issued when Concur becomes available.

 

Questions may be directed to Purdue Travel at purduetravel@purdue.edu.

ApprovedNoneBreaking News Article
 7/22/2021General Info
  

Purdue will soon roll out a new design for the Purdue ID Card to better align with university branding.

Holders of cards with an older design can continue to use the cards they have—no changes in technology or functionality have been made.

Please contact the Card Office with any questions at 765-496-0444. 

ApprovedNoneRegular News Article
 7/21/2021Travel
  

The option to enter mileage in the Concur system is currently unavailable. Concur is working to resolve the issue.

 

At this time, only expense reports without mileage can be submitted. A notification will be sent as soon as the system is available to accept mileage.

 

Questions may be directed to Purdue Travel at purduetravel@purdue.edu.

ApprovedNoneBreaking News Article
 7/14/2021Finance
  

Due to access issues with systems today, the spring 2021 semester effort reporting process has been extended to July 16 for certification of spring Personnel Activity Reports (PARs).  

PARs are processed electronically via the SEEMLESS application, which can be accessed through the OneCampus Portal and then searching for SEEMLESS. 

Reminders:
  • Have the supervisor/PIs certify their subordinates' PARs first, then their own effort. Otherwise, a different supervisor will need to be assigned to approve. If the supervisor/PI is unavailable, the PAR may be delegated to a person with direct knowledge of the work to be certified. Ensure this individual has effort approval access. 
  • PIs/supervisors certify PARs for graduate students, research staff, undergraduate students and other hourly employees who worked on sponsored program funds or federal appropriated funds.
  • If the employee is paid on a sponsored project or federal appropriation in any department on any PERNR during the reporting period, ALL PERNRs and accounts that the employee worked on during the period must be certified. This includes appointments in other departments that are completely general funded.

For assistance with certifying PARs, first contact the business office; if additional assistance is needed, email effort@purdue.edu. 

ApprovedNoneBreaking News Article
 7/13/2021Training
  

Online training will be offered for Managerial Accounting: Consultant Agreements at 10 a.m. on July 27 via Teams.

 

This training will cover the consultant agreement process and how to submit requests. It is designed for those individuals responsible for initiating those processes in their departments.

 

Participants will register for this 60-minute training via the SuccessFactors Learning Management System. Course information and registration is available on the Class Details page.

ApprovedNoneRegular News Article
 7/13/2021Finance
  

The carry forward of available balances from FY2021 into FY2022 has been completed. Please reference the carryforward documentation on the Accounting Services website under the Year End tab for additional information.

The FY2022 Recurring Original Allocation JV uploads were completed on Document Numbers 114118759 (West Lafayette) and 114118749 (Regionals). This establishes the consumable revenue for General Operating (495001), State Line (495011), and Federal (495021) Appropriations. These JV documents use posting date July 1, 2021 and appear on Cognos standard reports in Period 1 of FY2022.  The FY2021 Recurring Original Allocation JV posted in Period 3 of FY2021, which will impact month-to-month comparisons.

Recurring Adjusted Allocation GLs (4950X2) are available for posting. Please refer the Governance Manual (https://www.purdue.edu/business/account/govManual/Transfers/index.html) for current transfer guidance. Remember when completing a transfer JV to include descriptive Header and Line Item text.

Any issues or questions should be directed to financehelp@purdue.edu.


ApprovedNoneBreaking News Article
 7/13/2021Training
  

Training will be offered for Cognos HR standard reports with a concentration on employee data and data changes. The training will be delivered online via Teams at 10 a.m. on July 21.

 

This is designed for individuals in business offices, payroll centers and Human resources that utilize Cognos employee data in operations. The training will demonstrate how to run two reports and review various use applications. 

 

Participants will register for this 60-minute training via the SuccessFactors Learning Management System. Course information and registration are available on the Class Details page.

ApprovedNoneRegular News Article
 7/12/2021Finance
  

The spring 2021 semester effort reporting process is to be completed by July 14 for certification of spring Personnel Activity Reports. 

PARs are processed electronically via the SEEMLESS application, which can be accessed through the OneCampus Portal and then searching for SEEMLESS. 

Important reminders:

  • Have the supervisor/PIs certify their subordinates' PARs first, then their own effort. Otherwise, a different supervisor will need to be assigned to approve. If the supervisor/PI is unavailable, the PAR may be delegated to a person with direct knowledge of the work to be certified. Ensure this individual has effort approval access.
  • PIs/supervisors certify PARs for graduate students, research staff, undergraduate students and other hourly employees who worked on sponsored program funds or federal appropriated funds.
  • If the employee is paid on a sponsored project or federal appropriate in any department on any PERNR during the reporting period, all PERNRs and accounts that the employee worked on during the period must be certified. This includes appointments in other departments that are completely general funded.

There is an online training module on the Managerial Accounting website.

For assistance with certifying PARs, first contact the business office for assistance; if additional help is needed, email effort@purdue.edu. 

ApprovedNoneBusiness Update Article
 7/9/2021Finance
  
The latest Overpayments dashboard is now available and can be accessed via the Training SharePoint site (in the Payroll tab, under Overpayments).
 

Quick Reference Guides are available for reference.
ApprovedNoneBusiness Update Article
 7/9/2021Finance
  

Beginning in mid-July, after the carryforward process, FP&A will be completing fund center hierarchy changes to reflect the FY22 reorganizations for select areas. All business areas involved in a reorg are aware of the changes to expect and will be notified after the changes are made. Also, in mid-July, there will be changes made to the commitment item hierarchy. For more information related to the commitment item hierarchy changes, please read further.

 

A recent review of the commitment item hierarchy for Professional, Legal & Consulting and Tuition & Fees has resulted in a change that will go into effect July 2021. See below for details.

 

Professional, Legal & Consulting

 

A need was identified to create more clarity and better reporting of consulting and fee activity as it relates to Purdue Online. As of July 1, 2021, there is a new Category 4 under the Cat 3 - Professional, Legal & Consulting.  Along with this new Cat 4, 6 new GLs have been created for specific program expense tracking. The below table provides a listing of the Commitment Items. Purdue Online will provide further communication detailing any process changes that relate to the new CI hierarchy.

 

Tuition and Fees

 

Commitment Item name changes: In mid-July, the following changes will be made to the Tuition and Fees Commitment Items to assist with reporting and projecting needs.

 

 

New Category 4 for differential fees: In mid-July, the following changes will be made to the Tuition and Fees Commitment Items to assist with reporting and projecting needs.

 

 

ApprovedNoneBusiness Update Article
 7/6/2021Finance
  
Due to yearend, some balances in AIMS for faculty allocation non-grant accounts are not available until carry forward completes on July 13.  
 
Balances in GM-AIMS for grants are accurate and available now.  
ApprovedNoneRegular News Article
 7/6/2021Finance
  

Accounts Payable has created a DocuSign checklist to assist staff in completing DocuSign forms when creating a new vendor or making a change to an existing vendor.

 

The checklist can be found on the Accounts Payable website under Resources - Quick References Tab. 

 

Be sure to utilize this new resource to ensure the correct information is being included with all DocuSign submissions.

 

Contact ap@purdue.edu with questions.

ApprovedNoneRegular News Article
 7/6/2021General Info
  

Supervisors have been asked to validate employees’ position location in SuccessFactors for the fall semester by July 15. It is important that the position is identified as remote, hybrid or on campus. The  Updating Position Location Quick Reference Guide  provides more information.  

The goal is for supervisors to be able to manage and update this information on their own. The only way a supervisor can do that is through updating the position (which then flows through to the employee's record). The preference is that supervisors update the position based on the employee's location status (not whether the position itself could be remote/hybrid/on-site). When the change is made on the position side, it flows through to the employee record.

Employees who are planning to return to work on campus for the fall semester will need to return any equipment being used for remote work.

To acknowledge the date of return for equipment, employees will use the previously submitted Property Off Campus form. Upon submitting the form, employees would have received an email with a link to the form that will allow them to update it.

 

The employee can click Add Return Date to move to page 7 and learn how to acknowledge equipment was returned and on what date.

Employees who cannot locate their original email or who need other assistance should be directed to contact propacct@purdue.edu.

Business offices and supervisors should review the Tracking University Owned Assets for Remote Work Use process.

 

ApprovedNoneRegular News Article
 7/6/2021Finance
  
The latest Overpayments dashboard is now available and can be accessed via the Training SharePoint site (in the Payroll tab, under Overpayments).
 
 
Quick Reference Guides are available for reference.
ApprovedNoneRegular News Article
 7/2/2021Finance
  
It has been identified that the Summer Calendars in Seemless will need to be refreshed this evening.  
 
Therefore, in order for the refresh to occur, it is very important that the calendars are in one of the open statuses which are Open, Re-opened, Business review, or Faculty Verification.
 
Once the load is completed, the FTE field in the calendars should populate to match ECP.   It is very important to verify this field when calculating Summer pay prior to submitting calendars to prevent overpayments.
 
If you have calendars already in Business review or Faculty status their FTE will need to be verified.
 
If you have any concerns, contact the business office or email SummerPay@Purdue.edu
 
 
ApprovedNoneBreaking News Article
 7/1/2021General Info
  

The West Lafayette Bursar Office would like to remind all departments with graduate staff appointments to submit a list of graduate staff students for the Fall 2021 semester to the Bursar's Office. 

 

Lists must be submitted using the Graduate Appointment Submission Form located on the Bursar’s website. This form is required for adding additional grad staff, as well as for removing any grad staff that did not accept or fill their position.  This form must be submitted every semester in order for the remission to apply. 

 

For questions, please contact Glenda Smith or Michelle Fulk in the Bursar’s Office.

ApprovedNoneRegular News Article
 7/1/2021General Info
  
Benefits open enrollment for the 2021-2022 plan year for graduate staff begins today (July 1), and runs through September 7 at 5 p.m. ET. Human Resources has created a Quick Reference Overview with resources and contact information. Please utilize this resource along with the new Graduate Staff Open Enrollment website to assist graduate staff with open enrollment.

How you can help us

  • Complete hiring processes for new graduate staff as soon as possible to ensure timely enrollment.
  • Ensure the terms of the appointment and their AY/FY status are clearly stated in the offer letter as per the graduate staff employment manual to assist in communicating eligibility for benefits.
  • Direct graduate staff on internships as follows:
    • Academic year graduate staff who will be returning after the semester begins and are on an approved internship that was arranged through the University: should contact the Student Insurance Office to explore their options for healthcare from August 1 until the date they return to a benefits-eligible positon.
    • Fiscal year graduate staff who have been approved for an internship that was arranged through the University: should apply for an unpaid personal leave of absence in SuccessFactors in order to maintain their insurance. Voluntary benefit premiums incurred during the internship period will be taken out of their paycheck upon their return. The automatic monthly recurring payments to Academic HealthPlans (AHP) that graduate staff set up upon enrolling for the graduate staff medical insurance plan (as well as the dental plan, if applicable) will continue to take place.
    • Fiscal year graduate staff who have arranged their own internship (not approved or arranged by Purdue): should contact the Student Insurance Office in PUSH (see Contacts in the Quick Reference Overview) to explore their options for health insurance.
    • Note: International graduate staff on CPT (Curricular Practical Training) OR AT (Academic Training) must remain on the Purdue-sponsored international student health insurance plan.

How we can help you

  • Provide helpful resources and information for your use. If there are any additional pieces of information you would like to see in the overview, on our website or communicated from HR Benefits that would be of use to you as you assist graduate staff through benefits open enrollment each year, please let us know.

Medical rates

 

 

 

GRAD PAYS

 

 

 

 

 

Dependent Coverage Level

(Includes VSP premium)

Annual Premium

Purdue Pays

Annual

Fall

Spring/ Summer

Summer

(May-July)

Monthly

Continuation

(No Subsidy)

Student

$2,722.00

$2,101.20

$620.80

$258.67

$362.13

$155.20

$51.73

$226.83

Student + Spouse

$5,444.00

$2,101.20

$3,342.80

$1,392.83

$1,949.97

$835.70

$278.57

$453.67

Student + Spouse + Child

$8,166.00

$2,101.20

$6,064.80

$2,527.00

$3,537.80

$1,516.20

$505.40

$680.50

Student + Child

$5,444.00

$2,101.20

$3,342.80

$1,392.83

$1,949.97

$835.70

$278.57

$453.67

Student + Spouse + Children

$10,888.00

$2,101.20

$8,786.80

$3,661.17

$5,125.63

$2,196.70

$732.23

$907.33

Student + Children

$8,166.00

$2,101.20

$6,064.80

$2,527.00

$3,537.80

$1,516.20

$505.40

$680.50

Opt Out

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

 

 

ApprovedNoneBusiness Update Article
 7/1/2021Buying
  

In an effort to provide the best quality and value for campus customers, Procurement Services has named Fastenal, Ferguson/HP and Kirby Risk as the preferred suppliers for Maintenance Repair Operations (MRO) products. Updated Ariba catalogs with these preferred suppliers and negotiated pricing are now available.

 

These strategic partners were selected during a robust solicitation process to help meet the University’s need for various supplies, including cleaning, safety, HVAC, plumbing, electrical, and general MRO hardware. A breakdown of the supplies and the new preferred vendors is as follows:

 

  • Cleaning supplies – Ferguson/HP
  • Electrical supplies – Kirby Risk
  • General MRO hardware supplies - Ferguson/HP
  • HVAC supplies – Fastenal
  • Plumbing supplies – Ferguson/HP
  • Safety supplies – Fastenal

 

Purchases that would have previously gone through any of the below providers should now be submitted through one of the above catalog suppliers.

 

  • Duncan Supply
  • Grainger
  • Graybar Electric
  • Interline Brands
  • McMaster Carr
  • Motion Industries
  • MSC
  • Newark Electronics

 

Additionally, Office Depot is now Purdue’s preferred supplier for computer accessories and peripherals. The Ariba catalog has been updated with discounted pricing for these products and is currently available for purchase under Office Depot. These purchases were previously supported by GovConnection.

The Fisher Scientific catalog has also been updated to include Qiagen and Sigma-Aldrich products.

All new or updated catalogs are available in Ariba, and the previously used supplier catalogs have been removed. If an item previously purchased cannot be purchased from one of the current catalogs, a non-catalog order may be submitted for the item.

Contact information for these suppliers can be found on the Procurement Services website.

 

Questions may be directed to Procurement Service at pshelpdesk@purdue.edu.

ApprovedNoneRegular News Article
 6/28/2021Finance
  
The 2021 summer pay calendar merit increase mass refresh of salaries load has been delayed. The load will happen this evening instead. Remember to leave the summer pay calendars in an open status - either OPEN, Re-Open, Business Review or Faculty verification in SEEMLESS.
 
Once the load is completed, users will see the new merit salary dollars in the summer calendars. Please remember to filter on the year 2021 when working summer calendars, and please remember to refresh the summer calendar during entry.
 
Users who need assistance with summer calendars should first contact the business office/payroll center, and if further assistance is needed, email summerpay@purdue.edu.
ApprovedNoneBreaking News Article
 6/25/2021Finance
  

The 2021 summer pay calendar merit increase mass refresh of salaries will be loaded into any calendars
that are in an open status in the SEEMLESS application the weekend of June 26. 
 

In order for the refresh to occur, it is very important that the calendars are in one of the open statuses in SEEMLESS, which are the following: Open, Re-opened, Business review, or Faculty verification. 

Once the load is completed, users will see the new merit salary dollars in the summer calendars. Please remember to filter on the year 2021 when working the summer calendars, and please also remember to refresh the summer calendar during entry.

Business offices are encouraged to review the Summer Payroll webpage for processes and training information. 

Users who need assistance with summer calendars should first contact the business
office/payroll center, and if further assistance is needed, they can then email summerpay@purdue.edu




    

 

               
 
 
ApprovedNoneBreaking News Article
 6/24/2021General Info
  

Purdue's Future of Work Project Team is inviting employees from the West Lafayette campus to share their views about the current workplace environment –– what works, what doesn't and where there are opportunities for new ideas. Faculty, staff and graduate staff have received an email invitation to take the survey, and they also may provide feedback at this survey link.

The survey will ask questions about employees' experience on campus before COVID-19, preferences for the future, and what makes faculty, staff and graduate staff most productive. Key findings from the survey will be shared, and the Future of Work Project Team will use the data to optimize and improve the work environment.

This is an opportunity for employees to provide constructive, candid and anonymous feedback. The survey will be open through 11:59 p.m. Friday (June 25).

To reimagine how to support an increasingly mobile and remote workforce, Purdue has created the Future of Work Project Team to develop new workplace strategies that meet the needs of that evolving workforce. Drawing on input from faculty, staff and students, the project team will create a flexible and collaborative workplace strategy that supports the health, wellness and performance of employees; attracts and retains faculty and staff; and supports our residential learning experience and research enterprise at the highest levels. The team also will examine measures that improve student support and customer service and enhance space optimization. 

A recent Purdue Today story on the project is available online.

ApprovedNoneBusiness Update Article
 6/24/2021Finance
  
Please have all CRV/OBCs submitted to the Bursar’s Office in Hovde Room 5 no later than Friday, June 25. 
 
It is important that no CRV/OBC documents are prepared with a June date after June 25.  Any documents with a date after June 25 will be deleted and have to be rekeyed with a July date, as they will not be deposited until July. 
 
Questions can be directed to Amanda Emmons, assistant bursar.
ApprovedNoneRegular News Article
 6/24/2021Training
  
The Lifecycle of an Account training series is in the process of being updated and redelivered. BLCA 280 - Corrections and Certifications is now available online. Documentation, including a link to register for the online course, is now available on the Sponsored Program Services training website under BLCA 280 Corrections and Certifications in the Registration Link column.
ApprovedNoneRegular News Article
 6/22/2021General Info
  

Procurement Services is moving to electronic invoicing in phases for Ariba suppliers beginning July 1, 2021 and continuing through the end of the year. Suppliers who do not adopt electronic invoicing through Ariba by their defined deadline will have their payment terms default to net payment within 60 days with no discount, which is also known as Net 60, even if the invoice submitted indicates other payment terms.

 

Ariba suppliers have been or will be contacted individually by Procurement Services to enroll in electronic invoicing, and current purchase orders are being issued with a reminder about the upcoming change.

 

Questions should be submitted to pshelpdesk@purdue.edu

ApprovedNoneRegular News Article
 6/22/2021Finance
  
Please have all CRV/OBCs submitted to the Bursar’s Office in Hovde Room 5 no later than Friday, June 25. 
 
It is important that no CRV/OBC documents are prepared with a June date after June 25. Any documents with a date after June 25 will be deleted and have to be rekeyed with a July date, as they will not be deposited until July. 
 
Questions can be directed to Amanda Emmons, assistant bursar.
ApprovedNoneRegular News Article
 6/22/2021Training
  
The BLCA 250 - Signature Delegation training session is available for registration. This course will be delivered via Teams from 2-3:30 p.m. on July 20 and from 3-4:30 p.m. on July 29.

This course will help participants understand the various types of signature delegations at the University. This course will define the various types and explain what is included in the review process for each type of delegation.

Audience for this course is business office staff, Sponsored Programs staff and research support staff.

Registration is required. Use the links below to register via SuccessFactors.

Please note that upon registering for the course, users should receive an email from purdue@successfactors.com with a subject of Registration Notification. This email will contain the link to the actual session. In addition, attendees will receive a meeting appointment as well. Please copy the link to the from the email into the meeting appointment. 

ApprovedNoneRegular News Article
 6/17/2021General Info
  
Please note the FY 2021-2022 IO#(s), effective July 1, for federal work study students employed within a department.

West Lafayette: August 23, 2021 – May 7, 2022
On Campus:  61019000 (Regular) = 7400000491
On Campus:  61019003 (Community Service) = 7400000494
Fort Wayne: August 23, 2021 – May 7, 2022
On Campus:  61019000 (Regular) = 7400000499
On Campus:  61019001 (Read Tutor) = 7400000501
On Campus:  61019002 (Math Tutor) = 7400000502
On Campus:  61019003 (Community Service) = 7400000504
If a department is employing federal work study students during the 2021-22 academic year, please double check that the cost distribution is set up properly in PA20, utilizing the appropriate IO noted above.

Due to end of year federal reporting, if a department needs to process a retroactive payroll for the timeframe of July 1, 2020-May 8, 2021 after June 30, 2021 for a student utilizing federal work study funding, the department will need to pay these earnings at 100 percent. No posts will be made to the 2021 IO(s) after June 30, 2021. 

Questions for PWL federal work study: email workstudy@purdue.edu or call 765-494-7581.
Questions for PFW federal work study: email manleys@pfw.edu or call 260-481-6124.
ApprovedNoneRegular News Article
 6/17/2021Finance
  
Please have all CRV/OBCs submitted to the Bursar’s Office in Hovde Room 5 no later than Friday, June 25. 
 
It is important that no CRV/OBC documents are prepared with a June date after June 25.  Any documents with a date after June 25 will be deleted and have to be rekeyed with a July date, as they will not be deposited until July. 
 
Questions can be directed to Amanda Emmons, assistant bursar.
ApprovedNoneRegular News Article
 6/16/2021Finance
  
The 2021 summer pay calendar merit increase mass refresh of salaries will be loaded into any calendars that are in an open status in the SEEMLESS application the weekend of June 26.  
 

In order for the refresh to occur, it is very important that the calendars are in an open status, which are the following in SEEMLESS: Open, Re-opened, Business review or Faculty verification. 

Once the load is completed, users will see the new merit salary dollars in the summer calendars. Please remember to filter on the year 2021 when working the summer calendars. Please also remember to refresh the summer calendars as they are being entered.

Business offices are encouraged to review the Summer Payroll webpage for processes and training information. Users who need assistance with summer calendars should first contact the business office/payroll center. If they are unable to assist, email summerpay@purdue.edu

ApprovedNoneBusiness Update Article
 6/15/2021Training
  

This virtual training course, TRVLC 250, is designed for business office and support staff who arrange travel and/or create or review travel requests and expense reports in the Concur Travel and Expense system. Course content will introduce the electronic travel and expense system, including booking travel, completing travel requests and preparing expense reports.

 

The two-part course will meet remotely from 10:30 a.m. to noon on June 22 and June 24. Staff should only register for the course if they are able to attend both sessions.

 

Questions may be sent to Procurement Services at pshelpdesk@purdue.edu.

ApprovedNoneRegular News Article
 6/15/2021Training
  
Procurement Services announces the release of a new virtual training course, P2P 350, that will provide an overview of procure-to-pay (P2P) reports. This training is designed for business office and procurement center staff.    
 

The four-part course will include basic report navigation, report creation in SAP and Ariba, and explanation of SAP transaction code ME23N. It will also provide an overview of the following reports:

  • Open Purchase Order (PO)
  • Goods Receipt Invoice Receipt (GRIR)
  • Blocked Invoice
  • Invoice Reconciliation

Two different enrollment options are available. One will meet June 23, June 30, July 7 and July 9;  the other will meet every Wednesday from July 21-August 11. Course content will be delivered from 11 a.m. to noon on those days.

 

Staff should only register for one of the options if they are able to attend all four sessions offered. The same content will be covered in each set of trainings, and individuals should only register for one of them. Each registration option will be limited to the first 20 individuals.

 

Questions may be sent to Procurement Services at pshelpdesk@purdue.edu.
ApprovedNoneRegular News Article
 6/15/2021Finance
  

Please have all CRV/OBCs submitted to the Bursar’s Office in HOVDE Room 5 no later than Friday, June 25. 

 

It is important that no CRV/OBC documents are prepared with a June date after June 25.  Any documents with a date after June 25 will be deleted and have to be rekeyed with a July date, as they will not be deposited until July. 

 

Questions can be directed to Amanda Emmons, assistant bursar.

ApprovedNoneRegular News Article
 6/9/2021Finance
  

The spring 2021 semester effort reporting process is now available for certification. The SEEMLESS application can now be accessed to review and approve spring 2021 Personnel Activity Reports (PARs). PARs are processed electronically via the SEEMLESS application, which can be accessed via the OneCampus portal, then searching for SEEMLESS.

As a reminder in certifying PARs, it is very important to have the faculty member and/or business office follow the following steps:

  • Sign in to SEEMLESS, retrieve the PAR, click on faculty overview, then click on refresh my info to update SEEMLESS with current information

Important notes

·       Spring PARs were loaded after the BW 11 and MO 5 payroll runs. The Spring PARs will reflect information as of those payroll runs. Any changes made to IT0027 past this load date and payroll runs will not be reflected in the Spring 2021 PARs within SEEMLESS. Please refer to the PAR Periods Effort Reporting on the Managerial Accounting website for Pay Periods included within Spring 2021 PARs for each employee type.

·       Please remember that the Supervisor needs to certify their subordinates first, then their own PAR in this sequence.     

Training resources including the Spring 2021 Effort Reporting Training PowerPoint and a recording of the training can be found on the Managerial Accounting website under Training Tools – Business Office.

As a reminder, the Introduction to Certification of Effort (previously BPARS 100) is an online course which is a prerequisite for certifying Effort in SEEMLESS.   If you have not completed the Introduction to Certification of Effort (Course 16005), the course is available via SuccessFactors learning.

For assistance with certifying PARs, first contact the business office. If the business office is unable to assist, then email effort@purdue.edu for additional assistance.  

Spring 2021 PARs are due to be completed no later than July 14, 2021.

ApprovedNoneBusiness Update Article
 6/4/2021Finance
  

PAR training for spring 2021 is now available and consists of two elements. The online training module, BPARS 100 - Introduction to Certification of Effort, is a required prerequisite to attending the virtual training and is required every semester for any business office staff member that will be handling PARs. There will also be a virtual instructor-led training opportunity.

Online training module

Instructor-led virtual training

  • The virtual course will cover the PAR process flow, reviewing and editing PARs, faculty and supervisor steps and paper PARs.
  • The virtual course will offer a demonstration of the SEEMLESS software tool ,including how to view and edit PARs, assign delegates and workflow.
  • The virtual course will also provide an opportunity for questions and answers regarding SEEMLESS and effort reporting.
  • Register online to ensure a seat in the virtual course. Upon registration, attendees will receive a confirmation along with details on how to access the virtual session.

Classes for the virtual sessions will be held at the following times: 

         Thursday, June 10, 1:30-3:30  p.m.

         Monday, June  14, 9:30-11:30 a.m.  

Further questions can be directed to effort@purdue.edu.

ApprovedNoneBusiness Update Article
 6/1/2021Buying
  

The Procurement Services Delegation Manual has been updated to include Amazon Business and detailed information regarding contracts located in the Professional Services Contract Manual.

 

Additionally, the Professional Services Contract Manual has been updated to include Certificate of Insurance Guidelines.

 

Questions related to the manuals may be directed to Procurement Services at pshelpdesk@purdue.edu.

ApprovedNoneRegular News Article
 6/1/2021General Info
  

The virtual verification for document(s) used for Sections 2 and 3 of the Form I-9 has ended, effective May 31.

  • Employees with a hire date after May 31 must complete their Form I-9 in person.
  • Employees with a hire date prior to May 31, but did not complete Section 2 by May 31, must complete their Form I-9 in person.
  • Employees presenting document(s) for Form I-9 Reverification, Section 3, after May 31 must complete reverification in person.
  • Employees hired in the United States, but not in the state of Indiana, must be processed as a true remote hire. This must be marked during Post Hire Data Verification (page 3) to ensure that the employee's record is processed correctly.

During completion of New Hire Data Verification and I-9 Reverification in person, the checkbox for physical inspection being deferred will be left unchecked. Documentation presented must not be attached to the Form I-9 unless it is a List A Photo Matching document. List A Photo Matching documents that must be attached to the Form I-9 if presented are the U.S. passport, U.S. passport card, I-551 Permanent Resident Card, and I-766 Employment Authorization Card.

ApprovedNoneRegular News Article
 5/21/2021General Info
  

With the Second Half 2021 SAP SuccessFactors release that goes into production tonight (May 21), the Internet Explorer 11 browser will no longer be supported by SAP SuccessFactors. Users can continue to use Microsoft Edge, Google Chrome, Safari, and Firefox. This change will deliver improved end-user performance and experiences as Internet Explorer 11’s reliance on older technologies typically causes a 2-3 second performance degradation on key screens, like the Home Page or Profile.

 

The change is being made because Microsoft has already started to sunset Internet Explorer 11. Accordingly, the browser is no longer compatible with Windows 11 (released in 2020) and Microsoft Teams.

ApprovedNoneBusiness Update Article
 5/20/2021Finance
  

The FY2021 year end calendar is now available on the Calendar Year End SharePoint site. Pertinent dates are outlined below. Please make sure to review the calendar for additional items and due dates, as well as any updates.

May 31, 2021:

  • Departments should review outstanding commitments
  • Deadline for Ariba requisitions > $10,000
  • Departments should review outstanding parked documents

June 4, 2021:

  • Deadline for Ariba new vendor requests

June 11, 2021:

  • Deadline for New/Change Vendor Forms
  • Deadline for Ariba requisitions < $10,000 with no supplier on any line, part # field is blank on any line, non-U.S. supplier or shipping terms field is blank on any line must be to purchasing agent for approval to be charged on current year funds.
  • All not-relevant activity from 7/1-5/31 needs to be reviewed by and cleared to a relevant account

June 18, 2021:

·         Deadline for ZV60 submission for tax review and approval

June 25, 2021:

·         Deadline for ZV60 Fiscal Approvals to be completed

·         CRVs requiring input into FY21 due to Bursar from departments

·         Deadline for Ariba requisitions to be charged on current year funds for routing catalog orders

(< $10,000). All requisitions need to be fully approved by 5 p.m. EDT

·         Complete and accurate expense reports must be submitted by the traveler, approved by the fiscal approver and received in the Central Travel Office no later than 5 p.m. EDT

June 29, 2021

·         Last day to process FIAR uploads

July 6, 2021:

·         June Month Close

July 9, 2021:

·         Residual Carry Forward

ApprovedNoneRegular News Article
 5/18/2021Training
  
BLCA 280 - Corrections and Certifications session is available for registration. This course will be delivered via Teams from 9-11 a.m. on June 3 and from 1:30-3:30 p.m. on June 9.

This course will provide information on proper thought processes and documentation when completing a correcting document as well provide an understanding of the issues, policies and procedures for correcting  documents and effort reporting at the University.

The audience for this course is business office staff, Sponsored Programs staff and research support staff.

Registration is required. Use the links below to register via SuccessFactors.
Please note that upon registering for the course, users should receive an email from purdue@successfactors.com with a subject of Registration Notification. This email will contain the link to the actual session. In addition, registered attendees will be sent a meeting appointment as well. Please copy the link to the from the email into the meeting appointment.
ApprovedNoneRegular News Article
 5/18/2021Finance
  
Summer pay is processed according to the pre-payroll task cutoff schedules displayed on the Payroll Calendar Dates webpage.

The first payroll for Summer 2021 processing will adhere to the following deadlines:  

  • MO May: Submit by 5 p.m. on May 21
  • BW 11: Submit by 5 p.m. on May 26

Summer Calendars needing to be paid will need to be submitted by these cutoff times.   

For assistance with Summer Calendars, first contact the business office/payroll center. If additional assistance is needed, then contact the below:

  • SummerPay@purdue.edu for SEEMLESS Summer Calendar issues (Access, Refresh)            
  • Paspec@purdue.edu for Payroll changes (base pay changes, ECP and IT issues, manual summer calculators)
ApprovedNoneRegular News Article
 5/11/2021Training
  
BLCA 320 - Account Closing session is available for registration. This course will be delivered via Teams from 10 a.m. to noon on May 19 and from 3-5 p.m. on May 25.

This course will provide information about the tools associated with closing accounts. Materials will address the role of cash management and the importance of positive cash balances at Purdue. The best business practices incorporated into 120-day closing checklists will be reviewed with a focus on why checklist tasks are important.

The audience for this course is business office staff, Sponsored Programs staff and research support staff.

Registration is required. Use the links below to register via SuccessFactors.

Please note that upon registering for the course, users should receive an email from purdue@successfactors.com with a Subject of Registration Notification. This email will contain the link to the actual session. In addition, you will be sent a meeting appointment . Please copy the link to the session from the email into the meeting appointment.

A PDF for the session will be available on the SPS Lifecycle of An Account training site before the session. 


ApprovedNoneRegular News Article
 5/11/2021Training
  
The recording for the Lifecycle of An Account BLCA 240 - Account Management Day to Day Tasks is now available on the Sponsored Program Services Training website. Users will be required to register for an online course in SuccessFactors to view the recording.
ApprovedNoneRegular News Article
 4/29/2021General Info
  

Virtual verification for document(s) used for Sections 2 and 3 of the Form I-9 will be ending on May 31.

  • Employees with a hire date after May 31 must complete their Form I-9 in person, regardless of when the process is being completed.
  • Employees with a hire date prior to May 31, but did not complete Section 2 by May 31, must complete their Form I-9 in person. 
  • Employees presenting document(s) for Form I-9 Reverification, Section 3, after May 31 must complete reverification in person.
  • Employees hired in the United States, but not in the state of Indiana, must be processed as a true remote hire. This must be marked during Post Hire Data Verification (page 3) to ensure that the employee's record is processed correctly.

During completion of New Hire Data Verification and I-9 Reverification in person, the checkbox for physical inspection being deferred will be left unchecked. Documentation presented must not be attached to the Form I-9 unless it is a List A Photo Matching document. List A Photo Matching documents that must be attached to the Form I-9 if presented are the U.S. passport, U.S. passport card, I-551 Permanent Resident Card and I-766 Employment Authorization Card.

 

Questions can be sent to HROnboardingTickets@purdue.edu.

 

ApprovedNoneRegular News Article
 4/29/2021Training
  
BLCA 230 - Award Establishment and BLCA 330 - Audits, Backup Documentation and Records Retention are now available online. Documentation, including links to register for the courses, is available on the Sponsored Program Services website

This site will be updated with the PDF version of each session before the session is given so users can obtain the documentation prior to the session.
ApprovedNoneRegular News Article
 4/20/2021Finance
  

2021 summer pay calendars have been loaded into SEEMLESS. The summer pay calculator/calendar is now available.

 

Business offices and payroll centers are encouraged to review the Summer Payroll webpage for updated processes and additional training information.

 

Please remember to filter the year when working on 2021 summer calendars in SEEMLESS.

The Summer Payroll online “Resources” section has also been updated with the 2021 Summer Calendar and Summer Pay Calculator forms. The forms are only used in special circumstances, since all employee information is transferred over to SEEMLESS on the first day of summer and the first day of each pay period.    

The
SEEMLESS vs. Summer Calculator web page outlines when the form would be utilized. The summer calculator should only be used instead of the application when an action’s effective date is after the first day of the pay period. For example, new hire, rehire, add additional, transfers, position reclassifications and change in pay with effective dates after the first day of the pay period should be completed via a summer calculator for that period. A summer calculator is only necessary for employees with mid-pay period position reclassifications if the salary is affected or the pay area is changing. This does not include administrative adjustments. SEEMLESS should be used for all other pay periods and situations.   

Business offices will directly input the calculator information into ECP in Info type 0015 as Wage Type 1315. The calculator will need to be attached to the transaction as supporting documentation. Please do not forward calculators to Payroll. Again, please remember to only use this method when absolutely necessary as this will cause SEEMLESS payroll calendars to be out of sync with SEEMLESS effort reports.

  • Deadlines for submitting summer pay calendars is in accordance with the pre-payroll task cutoff dates on the Payroll calendar date site.    

For users who need assistance with summer calendars, first contact the business office/payroll center.  If additional assistance is needed, then contact the below:

 

       SummerPay@purdue.edu for SEEMLESS summer calendar issues (Access, Refresh)            

       Paspec@purdue.edu for payroll changes (base pay changes, ECP and IT issues, Manual Summer Calculators)

ApprovedNoneRegular News Article
 4/13/2021General Info
  

The Human Subjects Policy has been updated. In particular, the portion of the policy that relates to Human Subjects Drawings and the dollar amount thresholds have been changed. 

 

Please review that portion specifically, as well as the entire policy, and contact the Tax Department with any questions. The policy may be viewed at https://www.purdue.edu/hr/buspur/nonemppay/humsub.php.

ApprovedNoneRegular News Article
 4/13/2021Finance
  

The Cash Advance Reconciliation Form and the Promissory Note have been combined to create the new Cash Advance/Promissory Note Repayment Agreement for Advance. This form is to be used when requesting cash advances by way of the ZV60 process.

When requesting cash advances, complete the portion of the form above the yellow box.  Attach this form with the ZV60 request for funds.  Upon completion of the activity, the reconciliation (yellow box) must be completed and the entire form is then forwarded to tax@purdue.edu.

Reminder:

·         All receipts should be reconciled and retained in the business office within 30 days of completion of the activity.

·         If not reconciled within 60 days, the amount of the advance becomes taxable to the individual who received the funds.

The revised form is located at https://www.purdue.edu/hr/buspur/nonemppay/humsub.php.

Please contact tax@purdue.edu with any questions.

ApprovedNoneRegular News Article
 4/8/2021Training
  

The first set of the FM101 Operating Funds Management training, Fundamentals, is now available.

This four-module set is the first of five sets that comprise FM101, which provides foundational training that covers the basic fundamental concepts needed to understand Purdue's financial data. This training is targeted to staff within the Treasurer's organization with financial management responsibilities.

Attendees will review a number of standard BI/COGNOS reports, with a focus on understanding the operational data provided and how the data/reports can be used to answer questions or manage responsibilities within units. The series will also teach users to apply these fundamental concepts through exercises that reinforce understanding of the report data and apply the information covered to actual scenarios, common questions or tasks to be completed.

Links to detailed training, resources and quick reference guides will be provided for additional information on key topics covered in each module.

Registration for FM101 – Fundamentals is available online. Users can also register in the LMS by typing "FM101" in the 'Find Learning' search field. (Videos are available to walk users through navigating to training and completing training modules.)

Any issues with using SuccessFactors to register for or complete training should be sent to oecomm@purdue.edu.

When the subsequent FM101 training sets are available, announcements will be made through Business@Purdue News.  The complete listing of modules are included below for reference.

FM101 Operating Funds Management Training Structure

First Set – Fundamentals   (Now Available)

  • Funds Management Fundamentals
  • Master Data Elements
  • Commitment Item Hierarchy
  • Transfers  

Second Set - Statement of Financial Activity (To be announced)

  • Statement of Financial Activity
  • Financial Management Reports Landing Page
  • SFA/XL Tool

Third Set - Account Details (To be announced)

  • Transaction Listing
  • Account Balance Listing
  • Outstanding PO/Commitments Report
  • Not-Relevant Management

Fourth Set - Allocations and Plans (To be announced)

  • Faculty Allocation Report
  • Parent Funded Program Report
  • Start-up Report
  • AIMS
  • Endowment Report

Fifth Set – Payroll (To be announced)

  • Statement of Payroll Charges
  • Cost Distribution Report
ApprovedNoneRegular News Article
 4/8/2021General Info
  
This is a reminder that there will be an outage on
Saturday, April 10 from 8 p.m.-midnight for the following:
  • ​Product Name​: SAP Ariba​
  • Affected Entity​: All SAP Ariba on-demand solutions
This maintenance will not affect any existing data.
ApprovedNoneRegular News Article
 4/8/2021Training
  
Business offices and payroll centers can attend a virtual session to receive additional guidance to complete summer calendars.
 
Available sessions: 

The following SEEMLESS items are important to remember: 

  • Summer pay for graduate staff will be calculated by the submission of biweekly pay period calendars in SEEMLESS.
  • The business office and/or faculty member can create and submit biweekly calendars on the student’s behalf. Biweekly calendars require business office review.
  • The steps to take within SEEMLESS to enter summer pay for graduate staff are similar to faculty, with the difference being the pay period calendars versus the monthly calendars.
  • Business offices can also submit Mass Calendars for graduate staff.
  • Users with multiple appointments will see all PERNRs listed on the Summer Pay Dashboard. Users can select the PERNR, complete the calendar and cost distribution, and submit calendars for each PERNR.
Business offices are encouraged to review the Summer Payroll webpage for processes and training information.  The following
training resources and Quick Reference Guides are available:  
 
Business offices are encouraged to review the SEEMLESS vs. Summer Pay webpage to understand when a paper Summer Calculator may be needed. For example, mid-pay period actions, such as transfers or position reclassifications when salary or pay area is changed will require a Summer Calculator Form.
ApprovedNoneRegular News Article
 4/8/2021Training
  
The BLCA Lifecycle of an Account series of training sessions is now underway, and there is a change in how the Teams link for the session is being shared.
  • Upon registration, the session link will be included in the first email users receive, normally titled Registration Notification and sent from purdue@successfactors.com.
  • Registrants should also receive a calendar invite from the system; however, the link will not be included in the calendar invite. Users should copy the link from the first email into their calendar invite to avoid last-minute requests for the link.
ApprovedNoneRegular News Article
 4/6/2021Training
  
Employees who use Concur Travel and Expense are encouraged to attend upcoming virtual sessions for Concur Traveler Training (TRVLC 200). This training will allow participants to engage in activities to ensure they can use the Concur Travel and Expense system.

The sessions are scheduled at the following dates and times:
Use the above links to register within the Learning module of SuccessFactors. All training sessions will be held via Microsoft Teams.

As a reminder, travel restrictions remain in effect for faculty, staff and students who are traveling for work or in connection with a course or student activity. More information about these restrictions can be found on the Protect Purdue website.

Questions may be directed to Procurement Services at pstraining@purdue.edu.
ApprovedPurdue TodayRegular News Article
 4/2/2021General Info
  
<div>
<br>&nbsp; People should be aware of an ongoing IRS-impersonation scam that appears to target educational institutions, including students and staff who have .edu email addresses. The suspect emails display the IRS logo and use various subject lines, such as Tax Refund Payment or Recalculation of your tax refund payment. It asks people to click a link and submit a form to claim their refund. The scam website requests taxpayers provide their:• Social Security number• First name• Last name• Date of birth• Prior year annual gross income• Driver&#39;s license number• Current address• City• State/U.S. territory• ZIP code/postal code• Electronic filing PIN Taxpayers who believe they have a pending refund can easily check on its status using the Where&#39;s My Refund tool on IRS.gov.Here are a few things people can do if they believe they are a target of the scam:• Report the scam: People who receive this scam email should not click on the link in the email and report it to the IRS. For security reasons, they should save the email using save as and then send that attachment to phishing@irs.gov or forward the email as an attachment to phishing@irs.gov. • Get an Identity Protection PIN: Taxpayers who believe they may have provided identity thieves with their personal information should consider immediately obtaining an Identity Protection PIN. This is a voluntary opt-in program. An IP PIN is a six-digit number that helps prevent identity thieves from filing fraudulent tax returns in the victim&#39;s name.• Report identity theft: Taxpayers who attempt to e-file their tax return and find it rejected because a return with their SSN has been filed should file a Form 14039, Identity Theft Affidavit to report themselves as a possible identity theft victim. See Identity Theft Central to learn about the signs of identity theft and actions to take.More information: Report Phishing and Online Scams on the IRS Website
<br></div>
ApprovedPurdue TodayBreaking News Article
 4/1/2021Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The finance reporting team has updated the following reports
<br>located on the Financial
<br>Management Reports Landing Page.
<br>
<br>
<br> 
<br>SFAs: 
<br>Prompt pages expanded to include additional funds center hierarchy and funded program fields and an option to remove Annual Plan columns from display.  Reports Impacted:SFA: Operating – Budget v. Actual  SFA: By Fiscal Period – 13mo rollingSFA: By Fiscal Period – Year over YearSFA: By GroupingSFA: By Sub Unit for Financial UnitSFA: By Financial Unit for Business AreaSFA: TrendReport Displays FY19+ data only (reports executed for FY19 dates will show only FY19, reports executed for FY20 dates will show only FY19 and FY20, reports executed for FY21+ dates will show that year plus prior 2 years)Prompt pages expanded to include additional funds center hierarchy and funded program fields (funded program fields are no longer &quot;Trend&quot; fields)Prompt page has an option to remove Annual Plan/Quarterly projection columns from display.New &quot;Export Details&quot; link available on the report page for SFA: TrendSFA: Expanded Prompts – added Year to Date totals  with dollar and percent variance calculations on the Year over Year report page
<br>PRF SDIP reports:
<br>PRF SDIP Transaction Listing is no longer on the landing page but can be located under Team content&nbsp; Standard Content&nbsp; Account ManagementPRF SDIP Account Balance report remains on the Financial Management Reports Landing PageNEW Report – PRF SDIP Account Balance and Transaction Listing is located under Team content&nbsp; Standard Content&nbsp; Account ManagementIncludes the account balance with summarized or detailed transactionsReports executed as Excel will have a tab render for the balances and generate a tab for each individual accountReports executed as HTML will have a page render for the balances; page down to view each account balance and transactions
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/30/2021Training
  
<div>
<br>&nbsp;
<br>The Lifecycle of an Account training series is in the process of being updated and redelivered.&nbsp; BLCA 210 - Pre-Award Process Idea to Award is now available online.&nbsp; Documentation, including a link to register for the online course, is now available on the Sponsored Program Services training website.&nbsp; The recording is available after registration for the online course.
<br></div>
ApprovedNoneRegular News Article
 3/25/2021General Info
  
<div>
<br>&nbsp; All departments with graduate staff appointments need to submit a list of graduate staff students for the Summer 2021 semester to the Bursar&#39;s Office. The list must be submitted using the Graduate Appointment Submission Form located on the Bursar’s website. 
<br> 
<br>This form is required for both adding additional grad staff, as well as removing any grad staff that did not accept or fill their position.&nbsp; This form must be submitted every semester in order for the remission to apply.&nbsp; For questions, please contact Glenda Smith or Michelle Fulk in the Bursar’s Office.
<br></div>
ApprovedNoneRegular News Article
 3/25/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>Purdue has many different SharePoint portals. Due to the
<br>migration from onepurdue to boilerad, there have been login issues involving
<br>SharePoint sites.
<br> 
<br>
<br>
<br>
<br>Items to note:
<br>
<br>
<br>Only sites that begin with sharepoint.purdue..., sp2013..., spa2013..., sp.itap..., spa.itap..., ag.itap..., extension.itap..., intra.krannert..., share.tech..., dp.itap..., sharepoint.ecn..., sp.pnw... are affected. This does not include SharePoint Online sites that begin with https://purdue0.sharepoint.com/..., for example. To log into these sites, use your Purdue account: alias@purdue.edu.You must now enter boilerad\username when prompted to log in.
<br>For assistance with logging into SharePoint:
<br>
<br>
<br>SharePoint Login Instructions For help identifying or contacting the site owner, please email sharepoint@purdue.edu.  
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/25/2021Training
  
<div>
<br>&nbsp; A new course in the &#39;Lifecycle of an SPS Account&#39; training series is available for registration.&nbsp; BLCA 270 - Advanced Cost Sharing&nbsp; will be held from 2-3:30 p.m. on Wednesday, May 5, and from 10-11:30 a.m. on Monday, May 10.
<br>This course covers cost share from proposal to close-out and the steps involved, including award setup, reconciliation, life of the project and meeting the cost share commitment.The audience for this session is business office staff, Sponsored Programs staff or research support staff.Registration is required.&nbsp; Select from the two links below to register for this course:
<br>Wednesday, May 5 - 2-3:30 p.m. Monday, May 10 - 10-11:30 a.m.
<br></div>
ApprovedNoneRegular News Article
 3/16/2021Training
  
<div>
<br>&nbsp; A new course in the Lifecycle of an SPS Account training series is available for registration.&nbsp; BLCA 240 Account Management Day to Day Tasks will be offered on 4/22/2021 from 9-11 and 4/27/2021 from 1:30 - 3:30 via Teams.This course covers the day to day account management function from account setup to closeout of the sponsored research grant from both an SPS and a Business Office perspective.The audience for this session is Business Office Staff, Sponsored Programs Staff, Research Support Staff.Registration is required.&nbsp; Select from the two links below to register for the course:4/22/2021 9-11 am4/27/2021 1:30 – 3:30
<br></div>
ApprovedNoneRegular News Article
 3/11/2021General Info
  
<div>
<br>&nbsp;
<br>All SAP Financial systems will be offline on March 14 to ensure no transactions are processed during the Daylight Saving Time change.&nbsp; Systems will be offline for two hours starting at 2 a.m. and will be back online at 4 a.m.
<br></div>
ApprovedNoneRegular News Article
 3/11/2021Training
  
<div>
<br>Spring training is available for individuals who assist with faculty recruitment.      
<br>All training sessions will be held via Teams. Participants will register via the SuccessFactors Learning Management System, with a maximum of 20 participants for each class. Two class times are offered per class to accommodate scheduling. Participants are asked to select one time in order to allow others to participate. To learn more details about the course and register, please follow the links provided:
<br> 
<br>End to End Recruitment:
<br>·         March 25, 2-4 p.m.: End to End Recruitment I
<br>·         April 22,  2-4 p.m.: End to End Recruitment II           
<br> 
<br>Offer to Onboarding:
<br>·         March 31, 10-11 a.m.: Offer to Onboarding I
<br>·         April 28, 10-11 a.m.: Offer to Onboarding II
<br> 
<br> The training sessions are designed for those individuals that assist with the faculty recruitment process and are open to newcomers, as well as anyone looking to refresh their knowledge of the process. 
<br></div>
ApprovedNoneRegular News Article
 3/9/2021General Info
  
Procurement Services has self-directed, online training available for procurement policy, guidelines and process roles. Below is a list of available training courses with links to register in SuccessFactors. 

  • Delegation of Purchasing Authority – This training course must be completed before an individual can be provided the Requisitioner role in Ariba. This role allows individuals to purchase on behalf of the University. The content of this course is based on policy and guidelines provided in the Purchasing Services Delegation Manual. To complete the certification, individuals will need to review a 30-minute recorded presentation and take a short quiz. There is an annual certification requirement to keep the Requisitioner role. Click here to log in using BoilerKey credentials to register for the Delegation Authority Certification.
  • Creating Requisitions in Ariba – P2P 201 – This training course must be completed before an individual can be provided the Requisitioner role in Ariba. This role allows individuals to purchase on behalf of the University. The training provides step-by-step instructions on how to create requisitions in Ariba. The training takes approximately 45 minutes to complete. Click here to log in using BoilerKey credentials to enroll in the online module of P2P 201 - Creating Requisitions in Ariba. Receiving in Ariba - P2P 151 – This online course lasts approximately 40 minutes and provides an overview of the Procure-to-Pay (P2P) process, receiving demonstrations and links to additional resources. The course is specifically designed for individuals who are responsible for processing goods receipts in Ariba. It is a requirement and must be completed by May 1, 2021 to keep the ability to receive purchases for the University. Click here to enroll in P2P 151 - Receiving in Ariba using BoilerKey credentials.
Detailed processes and procedures are available for each role performed in the P2P process. To view the documentation directly related to a position, click the role below:
  • Requester
  • Receiver
  • Fiscal Approver
  • Invoice Reconciler
If there are any issues accessing the links directly above, follow the SharePoint Login Instructions.

Questions may be directed to the Procurement Services training department.

ApprovedPurdue TodayRegular News Article
 3/9/2021Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Last year Purdue’s Procurement Services department secured a
<br>90-day supply of nitrile gloves and other essential supplies in preparation for
<br>uncertain market availability and pricing due to the COVID-19 pandemic. Because
<br>availability of nitrile gloves in the marketplace has been inconsistent and gloves are
<br>priced significantly higher than last year, Procurement Services is releasing
<br>some of its supply to the campus community.
<br>
<br>
<br>Effective immediately, Fisher Scientific now has Kimberly
<br>Clark purple nitrile gloves available for purchase at pre-market shortage
<br>prices. Packs of 100-count gloves are available in sizes extra-small to large
<br>at $11.23 per box. They are only available through the Fisher Scientific campus
<br>storerooms in either Lilly Hall of Life Sciences or Wetherill Laboratory of
<br>Chemistry on the West Lafayette campus.
<br>
<br>
<br>The current retail price of gloves is nearly double the cost
<br>noted above at $22.17 per box. Due to ongoing supply chain constraints, product
<br>availability and pricing are not guaranteed. However, for the time being,
<br>researchers and other campus areas are able to purchase the preferred brand of
<br>nitrile gloves at significantly lower prices than are available in the
<br>marketplace.  
<br>
<br>
<br>Departments are reminded that purchases should be limited to
<br>essential
<br>spend, and stocking up on items is discouraged.
<br>
<br>
<br>For questions about nitrile glove availability, call 765-494-4979 or email shawn.branz@thermofisher.com.
<br>General questions may be directed to Trina Clawson, Procurement Services
<br>category analyst.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/4/2021Training
  
<div>
<br>&nbsp;
<br>
<br>A
<br>new course in the Lifecycle of an SPS Account training series is available for
<br>registration. &quot;BLCA 330 - Audits, Backup
<br>Documentation and Records Retention&quot; will be held from 10 a.m. to noon on April 12 and
<br>from 2:30-4:30 p.m. on April 14  via Teams.
<br>
<br>The &quot;Audits,
<br>Backup Documentation and Records Retention&quot; session discusses internal and
<br>external audits, lessons learned from previous audits, the importance of backup
<br>documentation, what backup documentation is and principles of records
<br>retention.
<br>
<br>The
<br>audience for this session is business office Staff, Sponsored Programs staff and
<br>research support staff.
<br>
<br>Registration
<br>is required. Select from the two links
<br>below to register for the course:
<br>
<br>April 12, 10 a.m.-noon
<br>April 14, 2:30-4:30 p.m.
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/2/2021Research
  
<div>
<br>&nbsp; On March 1, the Post Award area in Sponsored Programs Services reorganized into a new structure with teams established by functions/tasks. The teams, described below, will position Post Award to provide improved customer service and more timely processing of the various award related tasks and services. In this structure, the following teams will perform the following functions.Account Management Team will be your main point of contact. This team, with members aligned by college and major unit, will manage the day-to-day tasks for the awarded grants in your portfolio (e.g. prior approval requests, allowability questions, budgeting and cost share issues). We ask that you direct your questions and inquiries to this general email box and your assigned account manager will respond: spsacctmgmt@purdue.edu. Award Setup Team will focus on the establishment of all sponsored program grants once award notices are received, agreements are fully executed and compliance approvals have been finalized:setup@groups.purdue.edu. Subaward Team will focus on the establishment of subawards, monitoring them throughout their life-cycle, conduct financial reviews, make payments of the subrecipient’s invoices and closeout the subaward: subaward@groups.purdue.edu. Finance (Invoicing) Team will focus on submitting invoices to the sponsors as well as collection efforts on all outstanding invoices. They will also closeout all grants once the grant is expired and has been determined ready to close: spscash@groups.purdue.edu. Closeout Team will complete the final review and closeout of all grants: closeout@groups.purdue.edu. Ag Field Office is not part of this reorganization. They will continue to serve the needs and manage the USDA, USAID and international grants. USDA: spsusda@purdue.edu. USAID and international: spaidfor@purdue.edu.  All the Post Award staff look forward to working with you in this updated and renewed structure.&nbsp; Over the next several weeks, the SPS website will be updated to reflect these changes. Any immediate questions about the structure can be directed to scorwin@purdue.edu.  
<br></div>
ApprovedNoneRegular News Article
 2/25/2021Training
  
<div>
<br>&nbsp; A new course in the Lifecycle of an SPS Account training series is available for registration.&nbsp; BLCA 230, “Principles of Award Establishment” will be held from 1:30-3 p.m. on Wednesday, March 10 and from 9:30 -11 a.m. on Wednesday, March 31 via Teams.“Principles of Award Establishment” session covers topics related to award setup at Purdue including Contracting, Notices to Proceed (NTP), electronic award information requests and notices, SPS award setup issues, and reporting requirements.Since it has been some time since this session has been offered, all business office staff, Sponsored Programs staff and research support staff are encouraged to attend.Registration is required.&nbsp; Select from the two links below to register for the course:
<br>March 10, 1:30-3 p.m.March 31, 9:30-11 a.m. If the registration link does not work, users can log into SuccessFactors and choose Learning (or the Learning Tile) and then search
<br>&quot;Principles of Award Establishment&quot;.
<br></div>
ApprovedNoneRegular News Article
 2/25/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>Due
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; to an unforeseen issue in releasing the ability for new employees to
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; enter in their Social Security number (SSN) via email, which was originally set to release on
<br>Nov. 20, 2020, this capability was unable to be released until Feb. 11, 2021.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Employees whose records were entered into the Onboarding Dashboard before
<br>February 11 will be unable to utilize the email link to enter in their SSN
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; and must meet with an I-9 Verifier (either physically or virtually) to
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; enter in the information. Please review the QRG
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; SSN Email Entry Process for I-9 Verification for guidance on the new
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; process.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; An employee must have both an Employment Authorized E-Verify Summary and
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; a new Form I-9 with their SSN entered in the Onboarding Dashboard&#39;s
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Document Center before the SSN can be updated into EC. Failure to present
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; an SSN, either through the email link or to an I-9 Verifier, within 30
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; days of their employment is considered grounds for termination. Questions
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; may be sent to HROnboardingTickets@purdue.edu.
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/23/2021Research
  
<div>
<br>&nbsp; The National Institutes of Health have released guidance regarding the 2021 salary cap limitations. The Executive Level II limitation has been increased from $197,300 (AY $147,960) to $199,300 (AY $149,475). This increase is effective on the first day of the first applicable pay period beginning on or after January 3, 2021.
<br>DHHS SPS resources can be found at https://www.purdue.edu/business/sps/postaward/sponsors/dhhs/index.html.Current NIH salary cap announcement: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-057.html.2021 NIH salary cap guidance memo: https://www.purdue.edu/business/sps/pdf/FY21_Guidance.pdf.Any questions or concerns can be directed to Jason Spall at spsacctmgmt@purdue.edu or 765-494-1058.
<br></div>
ApprovedNoneRegular News Article
 2/23/2021General Info
  
<div>
<br>&nbsp; The latest issue of the Healthy Boiler e-newsletter is available now online on the Healthy Boiler News web page. The Healthy Boiler newsletter aims to keep benefits-eligible faculty and staff up-to-date on benefits and programs related to the five pillars of the Healthy Boiler Program:
<br>Behavioral health Financial wellness Physical healthSocial wellnessWork-life integration Headlines from this issue focus primarily on the physical health pillar:
<br>Stay healthy with preventive care Having trouble sleeping? LiveHealth Online Better Sleep Program can helpRx Savings Solutions provides opportunity to save money on prescription drugsKeeping the focus on you with a smarter approach to healthcare philosophy, Healthy Boiler Program Colon cancer screening made easy via Center for Healthy Living’s Cologuard® campaignHeart health and avocados – Center for Healthy Living explains the connectionChronic condition management assistance available via Purdue, Anthem, LiveHealth Online America Saves Week runs Feb. 22-26 – Learn ways to help you save! News you need to know …
<br></div>
ApprovedNoneRegular News Article
 2/18/2021Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>Payroll centers and/or business offices have been supporting
<br>their area with reporting needs, including various departmental requests. Those
<br>requesting departmental email lists can utilize their local business office or
<br>payroll center for assistance. (Some areas have already been providing email
<br>lists.) The HR Data
<br>Request web page has been updated to reflect this. The web page links to
<br>the updated  Guidelines for Purdue Email Address and Career Account and offers a quick
<br>reference for using the Cognos Employee Listing standard report to provide
<br>email lists when requested. The HR
<br>Data Request form will continue to be used for new reports or queries,
<br>editing existing reports and queries, and answering questions concerning data
<br>interpretation. Those requesting a departmental email list will be prompted to
<br>contact their local payroll center or business office.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>Additional questions can be forwarded to hroperhelp@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/18/2021Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; An instructor-led
<br>course, offered via Teams, covering property accounting, specifically capital
<br>equipment, is available for registration for business office staff or anyone
<br>desiring more information. Property Accounting – Capital Equipment (PA 200)
<br>will cover topics such as capital equipment, new acquisitions, depreciation,
<br>accountability and inventory.
<br>
<br>A demonstration of the online Property
<br>Accounting electronic forms will also be conducted. The session will allow time
<br>for questions.
<br>
<br>Two sessions will be offered:
<br>- March 23, 10 a.m.-noon
<br>
<br>
<br>
<br> - March 30, 2-4 p.m.
<br>
<br>
<br> 
<br>
<br>
<br>Online registration is available.
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/18/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>New
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; employees who receive a Tentative Nonconfirmation (TNC) must meet with an
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; I-9 Verifier within 10 days of receiving the TNC result to either close
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; the case as incorrect data for resubmission to E-Verify, or to refer the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; case. This is a federal requirement, and failure to comply may result in
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; an audit. Currently, there are 31 records in the Onboarding Dashboard
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; that are noncompliant.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; A reminder that absolutely no records may be referred to the Social
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Security Administration (SSA) without prior approval from Central I-9
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support, as 95 percent of records that receive an SSA TNC have a data entry
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; error. Failure to request approval from Central I-9 Support typically
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; results in required completion of a paper Form I-9, as records cannot be
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; resolved electronically after being referred to SSA. Please review the QRG
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; SSA TNC - DHS TNC for guidance. Questions may be sent to HROnboardingTickets@purdue.edu.
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/18/2021Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>The Lifecycle of an Account training series is in the
<br>process of being updated and redelivered.
<br>BLCA
<br>200 Cost Principles for Educational Institutions has been completed. Documentation, including a link to register for the online course, is now
<br>available on the Sponsored Program Services training website. (Select the link for Lifecycle of an Account Training.)
<br>
<br>
<br>Registration is required.
<br>
<br>
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br> 
<br>
<br>
<br>
<br> 
<br>
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;  
<br> 
<br> 
<br>
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br> 
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;  
<br> 
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/16/2021Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The fall 2020 semester effort reporting Personnel Activity
<br>Reports (PARs) are currently being processed electronically via the SEEMLESS
<br>application through the OneCampus portal. 
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>As a reminder, remember that the supervisor needs to
<br>certify their subordinates first, then their own PAR.
<br>
<br>
<br>Fall 2020 PARs are due to be completed by Friday (Feb. 19).
<br>
<br>
<br>Any PARs submitted after this date will require pre-auditor
<br>approval. Currently,
<br>pre-auditors have to search for the PARs that they need to audit. As a best
<br>practice, it is advisable to notify the pre-auditor of a PAR that
<br>needs approval.
<br>
<br>
<br>For assistance with certifying PARs, email effort@purdue.edu. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/11/2021Finance
  
<div>
<br> There will be a delay in the previously announced changes to the Cognos folder structure.
<br> 
<br>--
<br> 
<br>As you were notified in the email below which was sent out last week, we are working to improve our organization of folders in Cognos. We had previously stated that we were going to begin these changes this Friday, February 12. After continued discussions as a team and with several members of the community, we have decided to have a short delay in the timeline. We understand that the change may be difficult for some and want to make sure we get it right the first time, so we are having additional discussions to finalize the new structure and make sure we aren’t missing any voices. Our hope is that this delay will be a week or two at the most, but that will depend on the feedback and discussions that happen in the coming days. Once we have finalized the planned structure and set a new date, we will communicate our plans and timeline. Thanks for your patience as we work to make sure the new structure creates the best experience possible for the largest amount of users in the community. Please reach out to us at BICC@purdue.edu if you have any thoughts or questions.Thanks!
<br></div>
ApprovedNoneRegular News Article
 2/11/2021Training
  
<div>
<br>&nbsp; The second course in the Lifecycle of an SPS Account training series is available for registration.&nbsp; BLCA 210, &quot;The Pre-Award Process Idea to Award&quot; will be held from 10-11:30 a.m. on Wednesday, Feb. 25 and from 1-2:30 p.m. on Monday, March 1 via Teams. &quot;The Pre-Award Process Idea to Award&quot; session discusses the pre-award processes, which are followed when developing a grant proposal and will focus on seven areas:
<br>Proposal Concepts and ProcessesFacilities and AdministrationFinancial Conflict of Interest DisclosuresBudgetSubcontractsCost SharingCoeus OverviewSince it has been some time since this session has been offered, all business office staff, Sponsored Programs staff and research support staff involved in research are encouraged to attend.Registration is required.&nbsp; Select from the two links below to register for the course:
<br>February 24: 10-11:30 a.m.March 1: 1-2:30
<br></div>
ApprovedNoneRegular News Article
 2/11/2021General Info
  
<div>
<br>&nbsp; A variety of Purdue’s financial business applications, affecting services ranging from grants to purchasing, will be offline from 5 a.m. to approximately 3 p.m. on Saturday, Feb. 13 in order to test the disaster recovery plan of the University’s SAP service provider.Applications that will be unavailable during the test include Ariba procurement, JV/AR Upload, AIMS Account Projections, Finance Launchpad, Personas, PPM and Fix It.During the test, the Fiori (Finance) Launchpad may be online but will not allow users to authenticate.
<br></div>
ApprovedNoneRegular News Article
 2/11/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The University’s contract with Cannon IV – the supplier for printers,
<br>copiers, ink and toner – was recently updated to provide the West Lafayette
<br>campus community with more efficient services and options, which are described
<br>below.
<br>
<br>
<br>1.       Cost per page function and automatic toner
<br>replenishing
<br>
<br>
<br>Each new multifunctional device
<br>that is purchased from Cannon IV will automatically have a cost-per-page
<br>maintenance program added to the machine. This feature includes costs for
<br>labor, parts, maintenance kits and toner. Charges are based on the actual
<br>volume or usage of each device and will be invoiced quarterly. As part of this
<br>program, toner levels will be monitored by Cannon IV, and toner will be
<br>auto-shipped prior to needing to be replaced. This functionality is expected to
<br>provide cost savings to departments.
<br>
<br>
<br>2.       Department assessments
<br>
<br>
<br>Departments can request a free
<br>assessment of existing printing and imaging infrastructure to evaluate the
<br>current functionality and usability of all departmental devices. Cannon IV will
<br>assess the usage of each device, identify technical and productivity needs of
<br>the department based on the existing document workflow and evaluate additional
<br>cost saving opportunities. Requests can be made by emailing TeamPurdue@cannon4.com.
<br>
<br>
<br>3.       Multifunction device recycling
<br>
<br>
<br>Departments should have Cannon IV
<br>pick up and remove decommissioned printing and imaging devices for free by
<br>submitting the “Other” Purdue University property accounting form. A Quick
<br>Reference Guide is available for assistance. Once approvals are in place,
<br>the customer will provide Cannon IV with confirmation that the device is ready
<br>to be recycled. Cannon IV will pick up the machine and securely destroy the
<br>hard drive within five business days. A certified document will be provided to
<br>the customer stating such.
<br>
<br>
<br>Device removal and recycling was
<br>most recently handled by Purdue Surplus using the “Send to WL Warehouse”
<br>property accounting form. While Purdue Surplus will no longer accept decommissioned
<br>departmental printers or copiers, empty toner cartridges will continue to be
<br>accepted for recycling. Additionally, personal or desktop functional printers are
<br>still accepted by Purdue Surplus.
<br>
<br>
<br>If there are any issues accessing the link above,
<br>follow the SharePoint Log in Instructions.
<br>
<br>
<br>Questions about these changes may be directed to Suzi Manns,
<br>category analyst with Procurement Services, at sjmanns@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/9/2021Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Over the last several weeks, a proposal to streamline the
<br>overpayment recovery process was reviewed at several meetings, including the
<br>Business Operations and Payroll Lead monthly meetings. The overall process is
<br>easier and keeps the Overpayment Payroll SharePoint site as the source of truth
<br>for all overpayment scenarios.
<br>
<br>
<br>The Business@Purdue tab on the Human
<br>Resources  website is the primary source for all
<br>payroll-related processes, forms and training materials.
<br>
<br>
<br>Links to updated documents
<br>
<br>
<br>
<br>·        
<br>Access information
<br>about the updated Overpayment Repayment Agreement form at https://www.purdue.edu/hr/buspur/formsproc/forms/index.php.
<br>The form is now accessible via DocuSign, which provides the ability to initiate
<br>the form and track its progress.
<br>
<br>
<br>
<br>·        
<br>Access the updated overpayment
<br>recovery process at https://www.purdue.edu/hr/buspur/formsproc/processes.php.
<br>The process has the following changes:
<br>
<br>
<br>o   Emphasizes that payroll deduction is the main source of
<br>recovery. Both personal check or collections through University Receivables and
<br>Collections Office (URCO) requires DFA approval. A decision
<br>tree is available to use for repayment options and is linked in the process.
<br>
<br>
<br>o   States that unsigned forms post-30 days of sending form to
<br>employee via DocuSign should be assigned the standard recovery method (recovery
<br>over the next three pay periods). Please carefully read step 3, page 2 of the
<br>process. This means payroll centers should be monitoring forms; any forms unsigned
<br>after 30 days will need to be voided and attached to the Payroll SharePoint site to
<br>acknowledge the form was not signed and the standard recovery process should be used.
<br>
<br>
<br>o   Indicates the Payroll Center of PNW/PFW payroll area of
<br>Human Resources, should make every effort to collect repayment from inactive or
<br>terminated employees before automatically sending to URCO.
<br>
<br>
<br>·        Access the updated Repayment
<br>Agreement Form QRG to follow the needed steps to complete the DocuSign
<br>form, monitor for completion (signature) and steps to upload on the Payroll
<br>SharePoint site.
<br>
<br>
<br>o   Monitor
<br>DocuSign for completion.
<br>
<br>
<br>o   Monitor
<br>the Overpayment
<br>SharePoint site to view recovery progress.
<br>
<br>
<br>·        Please keep in mind the Overpayment
<br>SharePoint site is considered the source of truth for overpayments. All
<br>overpayments submitted on the SharePoint site should have an attached Repayment
<br>Agreement form downloaded from DocuSign.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/9/2021General Info
  
<div>
<br>&nbsp; A variety of Purdue’s financial business applications, affecting services ranging from grants to purchasing, will be offline from 5 a.m. to approximately 3 p.m. on Saturday, Feb. 13, to test the disaster recovery plan of the University’s SAP service provider.Applications that will be unavailable during the test include Ariba procurement, JV/AR Upload, AIMS Account Projections, Finance Launchpad, Personas, PPM and Fix It.During the test, the Fiori (Finance) Launchpad may be online but will not allow users to authenticate.
<br></div>
ApprovedNoneRegular News Article
 2/4/2021Finance
  
<div>
<br>&nbsp;
<br>A project will affect current Cognos license holders. A project team representing multiple departments as well as the regional campuses, has been assessing the current Cognos folder structure to identify opportunities for better organization, renaming, clean up and consolidation, resulting in a smaller set of reports that are easier to navigate and maintain.The goal is a cohesive experience for all Cognos users – whether a consumer or an author – who have access to “Student – PWL” or “Boiler Insight” data. In addition, this work sets the stage for reporting that blends the data from these sources.What is changing?
<br>All Standard Content folders locations, structureDepartment folders structure will be set by departmental folder owners, who will make adjustments as needed
<br>Here is a glimpse of what you will see at the top level
<br>Team ContentDepartment ContentPackagesShared Content (Temporary)Standard ContentStandard TemplatesWhat is NOT changing?
<br>Access to folders and reports will not changeShortcuts to Standard Content and the drill-through will continue to workScheduled reports will still run with no work needed What will need to be done:
<br>Path names in documentation. If documentation includes a path name, it will need to be updated. Those responsible for Cognos training and documentation are aware of this task.URLs will break if they rely on the path to the report. If the report URL is bookmarked or saved, it will break. A report ID will NOT break. A best practice is to use report ID which is explained in the following document: https://www.purdue.edu/bicc/documents/cognos/cognos_resources_page/CreatingBrowserBookmarkforaReport.pdfAgain, if you change the URL to use Report ID now, it will not break when this goes into production on the evening of February 12.
<br>This email is being sent to all who have a Cognos license. However, feel free to share this information with others. We do not want to surprise anyone on February 13 with a ‘where did my Cognos report go?’ We know there is a lot of ‘muscle memory’ on where you find your most often-run reports.Our hope is that the new structure is intuitive to navigate, being aware that change is always hard. As always, please email bicc@purdue.edu with any questions. Thanks for helping us continue to improve our BI environment!
<br>
<br></div>
ApprovedNoneRegular News Article
 2/4/2021General Info
  
<div>
<br>&nbsp; The latest issue of the Healthy Boiler e-newsletter is available online on the Healthy Boiler News web page. The Healthy Boiler newsletter aims to keep benefits-eligible faculty and staff up-to-date on benefits and programs related to the five pillars of the Healthy Boiler Program:
<br>Behavioral health Financial wellness Physical healthSocial wellnessWork-life integration Headlines from this issue focus primarily on the financial wellness pillar:
<br>Healthy Boiler remains focal point of university’s overall well-being initiative New year, new financial goals: Resources available to help you reach your goals Now is the perfect time for a financial wellness checkup; resources available Make your healthcare dollars go farther ‘Saver’s Credit’ – Helping eligible taxpayers offset the cost of saving for retirement News you need to know …
<br></div>
ApprovedNoneRegular News Article
 2/2/2021Travel
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The IRS recently announced a new standard federal mileage rate when using
<br>a personal vehicle for business reasons.
<br>
<br>Effective Jan. 1, 2021 for Purdue University business travel, the privately
<br>owned vehicle mileage rate is $0.56 per mile, down from $0.575 per mile in
<br>2020. The rate is based on both fixed and variable costs of operating a
<br>vehicle.
<br>
<br>State mileage rate:
<br>The Indiana Department of Administration (IDOA)
<br>mileage rate for using privately owned vehicles on sponsored program grant
<br>funds remains at $0.39 per mile. If the IDOA changes the reimbursement rate, a
<br>notification of change will be issued.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>Questions may be directed to Purdue Travel at purduetravel@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/26/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Procurement
<br>Services has created a feedback survey to gather information about customer
<br>experiences and assist in improving services.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Customers who
<br>have received assistance from Procurement Services within the last year for
<br>purchasing, training, credit card services, help desk services and travel
<br>services, including Anthony Travel, should complete the survey.
<br>
<br>
<br>The survey takes
<br>about seven minutes and is available here.
<br>
<br>
<br>Customers
<br>should complete the survey by Friday,
<br>Jan. 29.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/26/2021Finance
  
<div>
<br>&nbsp;
<br>The 2020 Purdue W-2 forms have arrived in the Purdue area, and are available online at ADP also.Starting in 2020, Purdue is masking the SSN on the W-2, allowed by the IRS, for better taxpayer security.&nbsp; An employee can view the SSN in the SuccessFactors Personal Information National ID section.Concerning tax filing:
<br>The IRS announced that the start of tax season for ALL taxpayers will be pushed back until February 12 due to the many changes to forms, filing instructions and stimulus payments reporting. There is a significant change for nonresident aliens this tax season - ALL nonresident aliens who are required to file a U.S. federal tax return will now use a significantly revised Form 1040-NR; Form 1040-NR-EZ has been discontinued.The IRS has not yet released the final Form 1040-NR instructions; therefore, we cannot finalize and release Glacier Tax Preparation software.Because of the filing delays, the Purdue Tax group is urging all international persons to not start 2020 tax preparation until all forms are issued and software updates are completed.&nbsp;&nbsp;&nbsp; We expect to release both the 2020 1042-S forms and the GTP by February 15.&nbsp; An email notification will be sent when the options are available.&nbsp; The Krannert School of Management will again be offering virtual tax help for nonresident aliens for both federal and Indiana tax returns.
<br></div>
ApprovedPurdue TodayBusiness Update Article
 1/26/2021Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective Feb. 1, a new Ariba catalog will be available for the
<br>purchase of Steelcase office furniture. 
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>With the new catalog, campus customers will no longer need to contact
<br>the Steelcase sales representative directly for commonly purchased items,
<br>quotes or to initiate warranty repairs. Requests for additional items not listed and larger
<br>projects needing design and measurements will also be initiated via the
<br>catalog.
<br>
<br>
<br> 
<br>
<br>
<br>An accepted quote may be uploaded directly into an Ariba purchase
<br>request by clicking on the blue checkout button. Once a purchase order is
<br>placed, users will be able to track the progress of their order. Users will
<br>also be able to view past orders online.
<br>
<br>
<br> 
<br>
<br>
<br>Classroom and lounge furniture purchases from Krueger International and
<br>Herman Miller will remain non-catalog
<br>requests.
<br>
<br>
<br> 
<br>
<br>
<br>Questions about the new Steelcase catalog may be sent to Suzi Manns, Procurement Services
<br>category analyst, at sjmanns@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/26/2021Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; Many of the &#39;Lifecycle of an Account&#39; training sessions are in the process of being updated and will be given in the next few months. The first session in this series, BLCA 200 - Cost Principles for Educational Institutions, will be given from 3-5 p.m. on Wednesday, Feb. 10 and 9-11 a.m. on Monday, Feb. 15 via Teams.
<br>
<br>This is the first course in the &#39;Lifecycle of an Account&#39; policy training. Cost Principles for Educational Institutions introduces the cost accounting standards, uniform guidance and various regulations.  Attendees will learn the importance of documentation, definitions concerning &#39;allowable&#39; and &#39;unallowable&#39; costs and costing policies.
<br>Since it has been some time since this session has been offered, all business office staff, Sponsored Programs staff, Managerial Accounting staff, Accounting Services staff and research support staff are encouraged to attend. 
<br>Registration is required. Select from the two links below to register for the course.
<br>February 10, 3-5 p.m.February 15, 9-11 a.m.
<br>
<br></div>
ApprovedNoneRegular News Article
 1/26/2021Finance
  
<div>
<br>Accounts Payable has launched a new website at https://purdue.university/ap.
<br> 
<br>Please be sure to update existing bookmarks and take a look at the new site. 
<br> 
<br>Some of the new features include:
<br>Invoice submissionAdditional resources for ZV60 access, training, held checks
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/21/2021Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; As
<br>stated in the December 3, 2020 B@P article, the deadline for Recurring
<br>Adjusted Allocations (GLs 4950X2) for fiscal year 2021 (FY21) will be January
<br>month-end. JVs using G/Ls 4950X2 must be submitted before 5 p.m. on Friday, January
<br>29, as these GLs will be locked.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>Please
<br>plan accordingly for the JV workflow approval process. Additional FY21
<br>recurring allocations will not be allowed in Periods 8 through 12.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/21/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>The Tracking
<br>University Owned Assets for Remote Work Use process and the Quick
<br>Reference Guide for the Property Off Campus Electronic Form now include
<br>updated steps for returning equipment to campus. The process and QRG are used
<br>when equipment is moved off campus for remote work.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>These documents, as well as other remote work information,
<br>can be accessed on the Employee
<br>Responsibilities and Expectations webpage of the remote work website.
<br>
<br>
<br> 
<br>
<br>
<br>The process and QRG outline the following:
<br>
<br>
<br>·        
<br>The employee (or submitter of the form) should
<br>keep the email received when they submitted the form to remove equipment off
<br>campus. This email provides a quick link to the Property Off Campus form. If
<br>the employee or submitter of the form did not keep the email, they can contact propacct@purdue.edu.
<br>
<br>
<br>
<br>·        
<br>The employee (or submitter of the form) simply
<br>needs to click the link to add the return date to the original form.
<br>
<br>
<br> 
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/19/2021Reports
  
<div>
<br>&nbsp;
<br>There
<br>is a new folder available in Cognos for business
<br>office staff
<br>to be able to run versions of HR Standard Reports with sensitive
<br>and restricted fields. The folder is available at Team Content&nbsp; Boiler Insight&nbsp; Standard
<br>Content&nbsp; HR and Payroll&nbsp; 02 – Business Office (Sensitive or Restricted). A new version of the Employee Listing with Salary Details report is
<br>available that includes PUID
<br>and Highest Degree Information. The report
<br>is titled Employee Listing with Salary Details_Sensitive Version. The
<br>Data Cookbook documentation is also available.
<br>
<br>
<br> 
<br>
<br>
<br>Positions with the following roles have access to the new folder.
<br>
<br>
<br>·        
<br>Business Manager Role
<br>
<br>
<br>·        
<br>Business Support Roles
<br>
<br>
<br>·        
<br>Central – WL_HR_ALL
<br>
<br>
<br>·        
<br>Reporting – Central Report Writer
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/19/2021Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; With regard to PRF SDIP Reporting, two reports have
<br>been added to the Financial Management Reports landing page under &quot;Other
<br>Financial Reports&quot;. These reports are updated monthly around the 10th.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>The PRF SDIP Account Balance and
<br>Transaction Listing Cognos reports replace the spreadsheets that are currently
<br>available on the Business Management SharePoint site. This SharePoint site will no longer be
<br>updated after the December 2020 data is loaded.
<br>
<br>All of the PRF SDIP accounts have manually been mapped to a business area; for a change to the business area mapping, please email treasreporting@purdue.edu. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/19/2021Reports
  
<div>
<br>&nbsp; The Cognos Standard Report “Employee Listing with Salary Details” has been updated to include Pay Frequency and Adjusted Service Date.&nbsp; The file path for this report is: Team Content&nbsp; Boiler Insight&nbsp; Standard Content&nbsp; HR and Payroll.&nbsp;&nbsp; For more information about this report or the definitions of the columns available in the report, please visit the Data Cookbook specification.  To request enhancements to Cognos Standard Reports, please contact hroperhelp@purdue.edu.&nbsp;
<br></div>
ApprovedPurdue TodayRegular News Article
 1/15/2021Finance
  
<div>
<br>&nbsp;
<br>Payroll and Tax Services is announcing that 2020 W-2s are being finalized with ADP. For those registered with ADP, W-2s should be available online within a week, and employees will receive an email notification from ADP when they become available. Employees who have not signed up for electronic delivery with ADP will receive a W-2 mailed by January 31 to the last address on file with Purdue.Employees who have not previously registered with ADP and would like to can find instructions for registering in the “ADP W-2 Services” tile found in each employee’s SuccessFactors homepage.Additional tax form availability
<br>As Purdue employees begin filing taxes, the following information may be useful as to when to expect tax information.&nbsp; Wait on all applicable forms before filing a U.S. tax return.W-2 (Wage and Tax Statement): Issued online at ADP by Jan. 20; mailed by ADP on or before Jan. 31. Current tax year and two prior years’ forms available.1042-S (Foreign Person’s U.S. Source Income Subject to Withholding): Available after Feb. 17 in GLACIER. Recipients will receive email notification by Feb. 18.1098-T (Tuition Statement): Issued by the Bursar’s Office by Monday (Feb. 1); available at mypurdue.purdue.edu.1099-SA (Distributions From an HSA, Archer MSA, or Medicare Advantage HSA): Mailed by request only. Call HSA Bank at 800-357-6246 for a mailed copy. Access online at hsabank.com. After logging in, click Accounts, then Statements. Look for Tax Statements for the desired tax year. Mailed copy opt-in has to be selected online in Statement Preferences.1095-C (Employer-Provided Health Insurance Offer and Coverage Insurance): Mailed by March 2. This form is not required in order to file a 2020 tax return.Fellowship emails to U.S. citizens, permanent residents and resident aliens: Email sent to fellowship recipient by Jan. 31. Fellowship total shows in the last pay statement in SuccessFactors. Email tax@purdue.edu for assistance.Cybersafety tipsFaculty and staff should be aware that around this time of year, many phishing emails start to circulate. When these are identified, ITaP redirects the link on the email to notify the recipient that it is in fact a phishing email. Unfortunately, these emails are becoming more and more authentic-looking. If an employee receives an email and clicks on the link, it may ask for information that could be used to gain access to personal information, so always err on the side of caution and do not provide personal information. As a strong reminder, Purdue Payroll and Tax Services will not send clickable links regarding employee tax information.
<br></div>
ApprovedPurdue TodayBusiness Update Article
 1/14/2021People
  
<div>
<br>&nbsp; As the Senior Graduate Program Coordinator, you will be the key staff member that handles all administrative and organizational tasks concerning graduate students in the Department of Biological Sciences, including recruitment, admissions, course registration, plan of study, examinations, research conferences, fellowships, awards, new student orientation, professional development, maintenance of records of student activities. You will be the primary contact person for current and prospective graduate students, and will be a team player who will work closely with multiple stakeholders across the department and University that coordinate with the graduate office, including faculty of the Graduate and Advanced Studies Committee and the Graduate Admissions Committee, the associate head for undergraduate education and the schedule deputy, the business office, and staff in the Graduate School.To express interest or learn more, please visit https://performancemanager8.successfactors.com/sf/jobreq?jobId=12570&amp;company=purdueuniv 
<br></div>
ApprovedNoneRegular News Article
 1/13/2021Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>The Fall 2020-21 Semester Effort Reporting process is now
<br>available for certification. The SEEMLESS application can now be accessed to
<br>review and approve Fall 2020-21 PARs. Personnel Activity Reports (PARs) are processed
<br>electronically via the SEEMLESS application. The application can be accessed
<br>through the OneCampus Portal and then
<br>searching for SEEMLESS.
<br>
<br>
<br>
<br>
<br>As a reminder: in certifying PARs, it is very important to
<br>have the faculty and/or business office follow the following steps:
<br>
<br>
<br>
<br>
<br>
<br> Sign
<br>&nbsp;&nbsp;&nbsp;&nbsp; in to SEEMLESS, retrieve the PAR, click on faculty overview, then click on
<br>&nbsp;&nbsp;&nbsp;&nbsp; Refresh
<br>&nbsp;&nbsp;&nbsp;&nbsp; Faculty Info to update SEEMLESS with current information
<br>
<br>
<br>
<br>IMPORTANT NOTES:
<br>Fall PARs
<br>were loaded after the BW 26 and MO 12 payroll runs. The Fall PARs will reflect
<br>information as of those payroll runs. Any changes made to IT0027 past this load
<br>date and payroll runs will not be reflected in the Fall 2020-21 PARs within SEEMLESS.
<br>Please refer to the PAR Periods Effort Reporting on the Managerial Accounting
<br>website for pay periods included within Fall 2020-21 PARs for each employee
<br>type. Please remember that the Supervisor needs to certify
<br>their subordinates FIRST, then their
<br>own PAR in this sequence.  The Department field now lists the Department
<br>Number in the ALL tab rather than the Department Name. This allows departmental
<br>Business Offices to search and find their PARs in a consistent manner. In addition, users can search in the Description
<br>field, which is the field that contains the semester, and in the Department
<br>field by partial searches rather than exact matches. With this functionality,
<br>users can now put “2020FALL” in the Description search field along with the
<br>Department number in the Department field, and the search will
<br>return all of the PARs for that semester for the department the user selected.
<br>
<br>
<br>
<br>Training resources including the Fall 2020 Effort Reporting
<br>Training PowerPoint, and a recording of the training can be found on the Managerial
<br>Accounting Website under Training Tools – Business Office.
<br>
<br>
<br>
<br>
<br>As a reminder, the Introduction
<br>to Certification of Effort (previously BPARS 100) is an online course which is
<br>a prerequisite for certifying Effort in SEEMLESS. If you have not completed the
<br>Introduction to Certification of Effort (Course 16005), the course is available
<br>via SuccessFactors Learning.
<br>
<br>
<br>
<br>
<br>For assistance with certifying PARs, first contact the business
<br>office. If the business office is unable to assist, then email effort@purdue.edu for additional
<br>assistance.
<br>
<br>
<br>
<br>
<br>Fall 2020 PARs are due to be completed no later than February 19, 2021.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneBusiness Update Article
 1/5/2021Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective January 6, information technology (IT) purchases made
<br>by the West Lafayette campus will no longer require ITaP pre-approval (the IT
<br>approver role) in Ariba. IT purchases of $50,000 or greater made by the
<br>Purdue Fort Wayne and Purdue Northwest campuses will require ITaP pre-approval
<br>moving forward. This amount has been increased from $2,500 for purchases. In
<br>Ariba, the IT watcher role is also being decommissioned for all campus IT
<br>purchases as a result of these changes.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>Questions may be directed to pshelpdesk@purdue.edu.  
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/5/2021Finance
  
<div>
<br>&nbsp;
<br>Due to new IRS clarification for application of&nbsp; income tax treaties, as of January 4,&nbsp; all income tax treaties for international employees will be applied for payments effective with the receipt date of the income tax treaty and future payments.&nbsp;&nbsp; Purdue can no longer apply tax treaties to past payments in the calendar year, including retroactive to hire date.Employees must submit any requested income tax treaties as soon as possible, by updating their Glacier international tax account and sending the documents per the printed instructions. A employee must have a valid SSN, verified on an I-9, in order to claim an applicable treaty.If a treaty is allowed by Purdue University but cannot cover the full amount allowed by the IRS, then the Purdue payee can list the remaining treaty amount available on the person&#39;s annual tax return, filed in the following year.
<br></div>
ApprovedPurdue TodayRegular News Article
 1/5/2021Finance
  
<div>
<br>&nbsp; Effective Monday, January 11, the Consultant Contracting SOW/PSA process for all individuals (non-corporations), which is currently handled through tax@purdue.edu, will be administered through SharePoint.&nbsp; The new online process is nearly paperless and will include workflow to Purdue fiscal and signature approvers, as well as Tax review.Quick Reference Guide instructions for the new, simplified process are posted on the SharePoint site, as well as IRS resources for Independent Contractor determination and Purdue compliance.As of January 11, business offices will no longer create a SOW word document and send to the Tax group via email.The SharePoint site is active and ready for use now.   
<br></div>
ApprovedNoneRegular News Article
 12/17/2020Reports
  
<div>
<br>&nbsp; The upcoming winter recess days will be treated as holidays in regards to when the Boiler Insight (PDW) data loads will run.&nbsp; This means that loads that would normally only run on workdays will not run on the winter recess days.&nbsp; Therefore, combined with the University’s official holidays, the last data loads will run the evening of Friday, Dec. 18 and will start up again the evening of Monday, Jan. 4.&nbsp; Email bicc@purdue.edu with questions.
<br></div>
ApprovedNoneRegular News Article
 12/17/2020Finance
  
<div>
<br>&nbsp; Effective Jan. 11, 2021, the Consultant Contracting SOW/PSA process for all individuals (non-corporations), which is currently handled through tax@purdue.edu, will be administered through SharePoint.&nbsp; The new online process is nearly paperless and will include workflow to Purdue fiscal and signature approvers and tax review.Quick Reference Guide instructions for the simplified process will be posted on the SharePoint site, as well as IRS resources for Independent Contractor determination and Purdue compliance.As of Jan. 11, business offices will no longer create a SOW in a word document and send to the Tax group via the email. The Sharepoint link will be shared in early January 2021 for the new process.
<br></div>
ApprovedNoneRegular News Article
 12/15/2020Travel
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective Jan. 4, 2021, Purdue University Fort Wayne
<br>(PFW) travel expense reports will be audited by Purdue Travel, located on the West
<br>Lafayette campus.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>Any travel expense
<br>reimbursement requests submitted by a PFW traveler will continue to be approved
<br>by the appropriate PFW fiscal approvers. After the request is approved, it
<br>will automatically be sent through Concur to Purdue Travel for final audit and
<br>submission. Action is not needed by the traveler for this to take
<br>place.  
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>Purdue Travel will contact the traveler directly through
<br>Concur for any questions regarding the submitted travel reimbursement request.   
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>Questions about this process change may be directed to purduetravel@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/15/2020Training
  
<div>
<br>&nbsp;
<br>
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>PAR training for Fall 2020 – 2021 is now
<br>available and consists of two elements. The online training module BPARS
<br>100—Introduction to Certification of Effort is a required prerequisite to attending the virtual training and is required every semester for any
<br>business office staff that will be handling PARs. There will also be a virtual
<br>instructor-led training opportunity.
<br>
<br>
<br>Online Training Module:
<br>
<br>
<br>The online module defines terminology and regulation that outline the Personnel Activity process. The Effort Reporting Policy is defined and the escalation process.
<br>
<br>Registration for BPARS100 – Introduction to Certification of Effort is available in SuccessFactors Learning.
<br>
<br>
<br>
<br>Instructor-led Virtual Training:
<br>
<br>
<br>The virtual course will cover the PAR process flow, reviewing and editing PARs, faculty and supervisor steps and paper PARs.
<br>The virtual course will offer a demonstration of the SEEMLESS software tool ,including how to view and edit PARs, assign delegates and workflow.
<br>The virtual course will also provide an opportunity for questions and answers regarding SEEMLESS and Effort Reporting.
<br>Register online to ensure a seat in the virtual course. Attendees will receive a confirmation along with details on how to access the virtual session.
<br>
<br>
<br>
<br>Classes for the virtual
<br>sessions will be held at the following times: 
<br>
<br>
<br>
<br>•        
<br>Tuesday, January 12: 9-11 a.m. 
<br>•        
<br>Wednesday, January 13: 2-4 p.m. 
<br>
<br>
<br> 
<br>Further questions can be directed to effort@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/15/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>The Business
<br>Leaves report is a record of all submitted leave requests for business
<br>leaves in SuccessFactors. Business leaves include paid and unpaid VEPRs,
<br>RIFs, sabbaticals, Research/Instructional/Engagement travel greater than 22
<br>working days, personal unpaid greater than 22 working days, paid and unpaid
<br>military, and outside activity leave. This report provides a detailed view
<br>of all relevant fields including information on the impacted employee
<br>appointment, absence time type, approval status. The report subtotals by Personnel Number (PERNR, User ID) and Time Type Name for the
<br>selected period of time. 
<br>
<br>
<br>
<br> 
<br>
<br>
<br>This report is intended to be the authoritative
<br>business leaves report for both central and business office reporting and over
<br>the next two quarters, a mix of other leaves reports will be gradually
<br>sunset.  Communications will be provided in advance of the report sun
<br>setting process. For questions about the new report, first be sure to review
<br>the definitions and cautions in the data
<br>cookbook specification then contact
<br>the HR Data and Analytics team.  It should be
<br>noted that the HR Benefits Leaves team has access to an expanded version
<br>of this report for detailed questions or questions regarding sensitive data.
<br>
<br>
<br> 
<br>
<br>
<br>Cognos File Path: Boiler Insight&nbsp; Standard
<br>Content&nbsp; HR and Payroll&nbsp; “Business Leaves”
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/15/2020Reports
  
<div>
<br>&nbsp;
<br>
<br>Financial Planning &amp; Analysis, Accounting Services,
<br>Finance Data and Support, and representatives from business offices have
<br>reviewed the following commitment item hierarchy changes that will go into
<br>effect Thursday (Dec. 17).
<br>
<br>
<br> 
<br>
<br>
<br>Category 2 – Tuition &amp; Fees
<br>
<br>
<br>·        
<br>Category 3 Tuition &amp; Fees – will now
<br>be split into four Category 3’s: Undergraduate, Graduate, Online/Prof
<br>Masters, Other Fees. This change will allow more visibility of T&amp;F
<br>revenue in reporting by the revenue type.  
<br>
<br>
<br>·        
<br>New Tuition &amp; Fees (Plan) Commitment
<br>Items – to align with the new Category 3 naming convention, the creation of
<br>three new Commitment Items for Plan have been created. The commitment items
<br>are: 400500 – Tuition &amp; Fees – Undergrad/Prof (Plan), NEW 400530 -
<br>Tuition &amp; Fees – Graduate (Plan), NEW 400531- Tuition &amp; Fees –
<br>Online/Prof Mas (Plan), NEW 400532- Tuition &amp; Fees – Fees (Plan).
<br>
<br>
<br>·        
<br>Category 3 Tuition &amp; Fees – will now
<br>have Category 4 descriptions that mirror the new Category 3 naming convention.
<br>The current Category 4 names will be renamed to: Undergraduate, Graduate,
<br>Tuition, Fees, Tuition Adjustment, Mandatory Fees, Fees, Application Fees, and
<br>Differential Fees.
<br>
<br>
<br> 
<br>
<br>
<br>Category 2 – S&amp;W
<br>
<br>
<br>
<br> Category
<br>&nbsp;&nbsp;&nbsp;&nbsp; 3 Faculty Salaries
<br>&nbsp;&nbsp;&nbsp;&nbsp; will be split to Faculty - Tenure/Ten Track Salaries and Faculty
<br>&nbsp;&nbsp;&nbsp;&nbsp; - Non Tenure Salaries - this change is in line with the way faculty
<br>&nbsp;&nbsp;&nbsp;&nbsp; salaries are projected.
<br> Category
<br>&nbsp;&nbsp;&nbsp;&nbsp; 3 Mgmt/Admin/Prof Salaries will be renamed to Exec/Mgmt/Prof Salaries -
<br>&nbsp;&nbsp;&nbsp;&nbsp; this change is consistent with the SuccessFactors terminology
<br> Category
<br>&nbsp;&nbsp;&nbsp;&nbsp; 3 Clerical Salaries
<br>&nbsp;&nbsp;&nbsp;&nbsp; will be renamed to Support Salaries - this change is consistent
<br>&nbsp;&nbsp;&nbsp;&nbsp; with the SuccessFactors terminology
<br> Commitment
<br>&nbsp;&nbsp;&nbsp;&nbsp; Item 506100 - Residence Hall Counselors will move to Student Salaries from Category 3
<br>&nbsp;&nbsp;&nbsp;&nbsp; Graduate Salaries - this change is consistent with the way SuccessFactors
<br>&nbsp;&nbsp;&nbsp;&nbsp; classify residence hall counselors
<br>
<br>
<br>
<br>
<br>
<br>Category 2 – Fringes
<br>
<br>
<br>
<br> Category
<br>&nbsp;&nbsp;&nbsp;&nbsp; 3 Fringe Benefits - Department will be split to Fringe Benefits - Dept Med &amp;
<br>&nbsp;&nbsp;&nbsp;&nbsp; Other Pools and Fringe Benefits - Dept Tax &amp; Retirement -
<br>&nbsp;&nbsp;&nbsp;&nbsp; this change will assist with monitoring and projecting fringe benefit
<br>&nbsp;&nbsp;&nbsp;&nbsp; expenses
<br>
<br>
<br>
<br>
<br>
<br>Category 2 – Overhead
<br>
<br>
<br>
<br> Category
<br>&nbsp;&nbsp;&nbsp;&nbsp; 3 Recharge Subsidy Costs - S&amp;E will be renamed to Recharge Subsidy Costs
<br> Commitment
<br>&nbsp;&nbsp;&nbsp;&nbsp; Item 505070 - Recharge Subsidy S&amp;W and 512900 - Recharge Subsidy Fringes will be moved to the
<br>&nbsp;&nbsp;&nbsp;&nbsp; Recharge Subidy Cat 3 and will be locked for further posting; commitment
<br>&nbsp;&nbsp;&nbsp;&nbsp; Item 523110 - Recharge Subsidy should be used instead of 505070 and
<br>&nbsp;&nbsp;&nbsp;&nbsp; 512900.  All past postings to commitment item 505070 and 512900 will
<br>&nbsp;&nbsp;&nbsp;&nbsp; report in Category 3 Recharge Subsidy Costs instead of Other
<br>&nbsp;&nbsp;&nbsp;&nbsp; Compensation and Fringe Benefit - Department - this change will simplify
<br>&nbsp;&nbsp;&nbsp;&nbsp; the review of all recharge subsidies
<br> Commitment
<br>&nbsp;&nbsp;&nbsp;&nbsp; Item 500531 – Recharge Subsidy Costs – S&amp;E (Plan) will be renamed to
<br>&nbsp;&nbsp;&nbsp;&nbsp; Recharge Subsidy Costs (Plan) – this change will match the renaming of
<br>&nbsp;&nbsp;&nbsp;&nbsp; category 3 for recharge subsidy costs as noted above.
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/10/2020Research
  
<div>
<br>&nbsp; Sponsored Program Services has revised the procedures and rates to use when budgeting graduate fee remissions.&nbsp; The revised memo found on the SPS website identifies two different rates to use dependent on the type and duration of the budgeted graduate student.&nbsp; Pre-Award continues to budget graduate fee remissions on a monthly basis for the sake of consistency in budgeting.&nbsp; Rates are now identified for budgeting purposes as follows: - $910/month used in budget preparation for graduate students with a full fiscal year appointment or graduate student with an academic year appointment who will also be budgeted during the summer. - $933.33/month is used in budget preparation for graduate students with an academic year appointment who are not budgeted in the summer.
<br></div>
ApprovedNoneRegular News Article
 12/10/2020Travel
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Updated quick
<br>reference guides (QRGs) and business process documents are now available to
<br>help support the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; COVID-19 travel guidelines
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; currently in place for the
<br>University. The updated documents can be found at the following links:
<br>
<br>   
<br>
<br>
<br>
<br>
<br>
<br>
<br>QRGs
<br>
<br>Creating an Expense Report from a Travel Request
<br>Booking Travel in Concur
<br>
<br>Business Process
<br>
<br>
<br>
<br>
<br>Traveling on University Business
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>If
<br>there are any issues accessing the links above, follow the SharePoint Login Instructions.
<br>
<br>
<br>
<br>
<br>
<br>Questions may be directed
<br>to Purdue Travel at purduetravel@purdue.edu.
<br>
<br></div>
ApprovedNoneRegular News Article
 12/10/2020Training
  
<div>
<br>&nbsp;
<br>  
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Procurement Services has
<br>self-directed, online training available for procurement policy, guidelines and
<br>process roles. Below is a list of available training courses with links to
<br>register in SuccessFactors.  
<br>Delegation of Purchasing Authority – This training course must be completed before an individual can be provided the Requisitioner role in Ariba. This role allows individuals to purchase on behalf of the University. The content of this course is based on policy and guidelines provided in the Purchasing Services Delegation Manual. To complete the certification, individuals will need to review a 30-minute recorded presentation and take a short quiz. There is an annual certification requirement to keep the Requisitioner role. Click here to login using Boilerkey credentials to register for the Delegation Authority Certification. 
<br>Creating Requisitions in Ariba - P2P 201 – This training course must be completed before an individual can be provided the Requisitioner role in Ariba. This role allows individuals to purchase on behalf of the University. The training provides step-by-step instructions on how to create requisitions in Ariba. The training takes approximately 45 minutes to complete. Click here to login using BoilerKey credentials to enroll in the online module of P2P 201 - Creating Requisitions in Ariba.   
<br>
<br>Receiving in Ariba - P2P 151 – This online course lasts approximately 40 minutes and provides an overview of the Procure-to-Pay (P2P) process, receiving demonstrations and links to additional resources. While the course is specifically designed for individuals who are responsible for processing goods receipts in Ariba, it is not a requirement that must be completed. Click here to enroll in P2P 151 - Receiving in Ariba using BoilerKey credentials.    
<br>
<br>
<br>
<br>
<br>
<br>
<br>Detailed processes and procedures
<br>are available for each role performed in the P2P process. To view the
<br>documentation directly related to a position, select the role below:
<br>
<br>
<br>·       Requester
<br>
<br>
<br>·       Receiver
<br>
<br>
<br>·       Fiscal Approver
<br>
<br>
<br>·       Invoice Reconciler
<br>
<br>
<br>If
<br>there are any issues accessing the links directly above, follow the SharePoint Login Instructions.
<br> 
<br>
<br>
<br>
<br>
<br>Questions may be directed to the
<br>Procurement Services training department at pstraining@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/8/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Reconcilers
<br>can now run a report in PaymentNet that will produce a list of credit cards
<br>assigned to them and the last replacement date of each card. Detail steps
<br>are provided in the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Reconciler
<br>Account Listing Report Quick Reference Guide.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>If there are any issues accessing the link directly above,
<br>follow the SharePoint login instructions.
<br>
<br>
<br> 
<br>
<br>
<br>Questions about the report may be directed to Procurement
<br>Services at pshelpdesk@purdue.edu.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/8/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The biweekly pay period for Dec. 7-20, which is biweekly pay
<br>period 26, has been adjusted.
<br>
<br>
<br> 
<br>
<br>
<br>All time must be entered and submitted by the end of the day
<br>on Dec. 15, and all supervisors must approve time by 10 p.m. Dec. 16.
<br>
<br>
<br> 
<br>
<br>
<br>All nonexempt
<br>employees who work Dec. 16-20 will be estimating their hours – whether they are
<br>on a positive
<br>time profile or a negative time profile. A Quick
<br>Reference Guide is available for guidance. Estimated time must be entered
<br>and saved in order to be paid.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>For days designated as part of the winter recess – Dec. 21,
<br>22, 29, 30 and 31 – nonexempt benefits-eligible employees will need to submit a
<br>leave request for “Other Leave (with Pay)”. A Quick
<br>Reference Guide is available for guidance.
<br>
<br>
<br> 
<br>
<br>
<br>Supervisors with employees using the time clock or entering
<br>time on a timesheet need to approve time by 10 p.m. on Dec. 16 for this pay
<br>period. Nonexempt benefits-eligible employees need to submit leave requests for
<br>winter recess days in order to be paid for those days.
<br>
<br>
<br> 
<br>
<br>
<br>Exempt employees will be paid
<br>normally and do not need to take any steps to record time not worked during the
<br>winter recess.
<br>
<br>
<br> 
<br>
<br>
<br>The payroll
<br>calendar has been updated to reflect this information. Any questions can be
<br>directed to timeadmin@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/3/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The Office of Financial Planning and Analysis is notifying
<br>business office staff that the deadline for Recurring Adjusted Allocations (GLs
<br>4950X2) for fiscal year 2021 (FY21) will be January month-end. JVs using G/Ls
<br>4950X2 must be posted before 5 p.m. on Friday, Jan. 29, as these GLs will be
<br>locked. Please plan accordingly for the JV workflow approval process. Additional
<br>FY21 recurring allocations will not be allowed in Periods 8 through 12.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>FP&amp;A encourages business offices to complete any known
<br>Recurring Adjusted Allocations before December month-end.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/3/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; Accounts Receivable is requesting all charges/invoices to be entered in SAP/FIAR
<br>by close of business on Thursday, Dec. 17. This will allow
<br>sufficient time for Xerox to print and mail invoices prior to University
<br>shutdown/winter recess. Invoices entered in SAP/FIAR after Dec. 17 and/or during winter recess will not be printed or mailed until the
<br>University reopens on January 4, 2021. All credit memos or invoice cancel
<br>requests must be sent to ar@purdue.edu by noon, Friday, Dec. 18.
<br>
<br></div>
ApprovedNoneRegular News Article
 12/3/2020General Info
  
<div>
<br>&nbsp; In anticipation of the upcoming 2020 tax season, all Purdue employees should review and update (if necessary) their mailing address, bank information, and tax withholding selections in SuccessFactors (accessed through the OneCampus Portal). SuccessFactors is a paperless, flexible, and secure portal for current employees to make changes to their vital personal information on file with the University.&nbsp; Tax and banking changes made after Dec. 13 will be effective for 2021 pay.&nbsp;&nbsp; Address changes for all 2020 tax forms must be made by 5 p.m. on Jan. 4, 2021.Exception: International employees will continue to submit their tax documents via the Glacier software and printed documents sent to the Payroll and Tax Services department.Online W-2 access reminder: Employees are strongly encouraged to register for online W-2 access at ADP;&nbsp; instructions are located in the employee&#39;s SuccessFactors profile. By registering, an employee is able to elect to continue to receive a paper copy or only receive an electronic copy of their W-2 form. Other benefits include earlier delivery (by a week) and elimination of mail security concerns.&nbsp; Questions should be directed to the Payroll and Tax Services department via tax@purdue.edu.
<br></div>
ApprovedPurdue TodayRegular News Article
 11/24/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Throughout the fall semester, Procurement Services monitored
<br>the availability of essential supplies to support research, classroom instruction
<br>and COVID-related safety initiatives.
<br> 
<br>
<br>
<br>In preparation for the upcoming spring semester, departments
<br>should be aware of and plan for nitrile gloves being unavailable Dec. 14,
<br>2020-Jan. 1, 2021 through Fisher Scientific catalogs. Nitrile gloves will remain
<br>available at the on-campus Fisher
<br>Scientific storerooms during this time.
<br> 
<br>
<br>
<br>Nitrile glove catalog orders that remain unfulfilled by
<br>Fisher Scientific as of Dec. 14 will be canceled. Departments are
<br>encouraged to place orders in advance, visit a storeroom location or order
<br>through a different Ariba catalog supplier such as Ferguson, Fastenal or
<br>Grainger. Nitrile glove orders through the Fisher Scientific catalog may resume
<br>beginning Jan. 4, 2021.
<br> 
<br>
<br>
<br>Procurement Services will continue to monitor the
<br>availability of essential supplies during the spring semester. If departments
<br>have difficulty locating critical supplies through an Ariba catalog or in a
<br>Fisher Scientific storeroom, they should submit a product request to
<br>Procurement Services at purchasingrequest@purdue.edu.  
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/24/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Purdue University is unable to accept
<br>deliveries between Monday, Dec. 21, 2020 and Friday, Jan. 1, 2021, when offices are
<br>closed for the holidays and winter recess.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>Ariba requesters who are submitting purchase
<br>orders should add a comment in the “Visible to Supplier” field that states
<br>Purdue is unable to accept deliveries during the timeframe listed.
<br>
<br>
<br> 
<br>
<br>
<br>Procurement Services previously notified
<br>Purdue’s strategic partners not to deliver during this timeframe unless faculty
<br>or staff make special arrangements in advance, and no additional notifications
<br>are needed for these suppliers. However, faculty or staff are responsible for
<br>communicating with the vendor and accepting the delivery if special
<br>arrangements were made for when the University is closed.
<br>
<br>
<br> 
<br>
<br>
<br>For assistance,
<br>please contact the Procurement Helpdesk at pshelpdesk@purdue.edu or (765)
<br>494-7279.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/24/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Purchase requests of $10,000 or greater for the West
<br>Lafayette campus that are submitted by 5 p.m. on Wednesday, Dec. 9 are
<br>guaranteed to be processed by close of business on Friday, Dec. 18. The
<br>University will be closed Dec. 21, 2020-Jan. 1, 2021 for the holidays and
<br>winter recess.
<br>
<br>
<br> 
<br>
<br>
<br>Large requests submitted after Dec. 9 may not be completed
<br>until Jan. 4, 2021 or after due to the increased volume of requests and
<br>additional processing time that will result for the coming weeks.
<br>
<br>
<br> 
<br>
<br>
<br>Regional campuses should follow local purchasing department
<br>instructions and deadlines.
<br>
<br>
<br> 
<br>
<br>
<br>For assistance, please contact the Procurement Helpdesk at
<br>pshelpdesk@purdue.edu or 765-494-7279.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/24/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>Two IPEDS data extracts which have
<br>not been available since moving to SuccessFactors are back up and running in
<br>Cognos Standard Content. IPEDs_DataDigest_Extract
<br>Restricted requires elevated security access to run. IPEDS_DataDigest_Extract
<br>Standard only includes HR Data Level 1 and is intended for use by a
<br>broad audience.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>File Path:  Team Content
<br>Boiler Insight&nbsp; Standard Content&nbsp; HR and Payroll.
<br>
<br>
<br> 
<br>
<br>
<br>For questions contact HROperHelp@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/24/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Talent Acquisition is offering student
<br>recruitment virtual training sessions on Dec. 8 and 10.  Participants in this course will learn how to
<br>navigate the Student Recruitment – Quick Hire process and gain helpful tips for
<br>onboarding. At the session, attendees will start with the position and work
<br>through the hiring process. Participants can prepare for the session by
<br>reviewing training materials available on the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; recruiting and hiring resource page
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; .
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Join this one-hour live session
<br>to learn more or to refresh an understanding of the process. Attendees can register
<br>for the course directly in SuccessFactors Learning:  Student Recruitment:  Quick Hire Process. Upon
<br>registration, attendees will receive a confirmation with details on how to
<br>access the WebEx session. Further questions can be directed to oecomm@purdue.edu. 
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/24/2020Finance
  
<div>
<br>&nbsp;
<br>With the upcoming winter recess and year-end tax reporting, Dec. 9 is the deadline to enter all ZV60 invoices, including personal payment requests, for payment processing by Dec. 17.
<br>
<br>The payment runs initiated at 4 p.m. on Dec. 17 will include payments that are due through Jan. 4, 2021.   Please allow sufficient time for workflow approvals, as payments must be approved before posting. ZV60s entered after the Dec. 9 deadline may be processed before the end of the year, if time allows and approvals are completed. Any personal payment requests after Dec. 9 will not be guaranteed for payment until after Jan. 4, 2021. Contact ap@purdue.edu with any questions.
<br></div>
ApprovedNoneRegular News Article
 11/19/2020Buying
  
<div>
<br>&nbsp; Please make sure Purdue&#39;s address on all vehicle titling paperwork is updated to the new address per the attached memorandum.&nbsp;
<br></div>
ApprovedNoneRegular News Article
 11/19/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>Several changes have been made to the list of available fields in SFA/XL in order to improve
<br>usability and performance. Users should open their existing SFA/XL templates and note the
<br>existing fields prior to refreshing the workbook.
<br>If an error message is received upon
<br>refresh, remove the field noted in the error from the table and try the
<br>refresh again, then add the field back. Users who were using any of the fields
<br>that are affected by this change that are now removed may be able to
<br>substitute an equivalent field. For example, a field with the
<br>“ – Posting” suffix, such as “Cost Center Display – Posting&quot; can be replaced
<br> with the “ – Reporting” variant (“Cost Center Display – Reporting”).
<br>
<br>
<br>Below is a general summary of changes, and attached is a list of specific
<br>fields that were changed. Note: all of the fields that were removed still exist
<br>within the Simplified Dataset in Cognos.
<br>
<br>
<br>• Most fields with the “ – Posting” suffix were eliminated, leaving only the “
<br>– Reporting” variant
<br>• Some project-based and functional area fields were removed
<br>• Hierarchies were more clearly labeled
<br>
<br>
<br>In early
<br>December, FP&amp;A plans to eliminate FY17 and FY18 actuals from the
<br>dataset. Another communication will be sent when this occurs.
<br>
<br>
<br>The hope is that
<br>this simplified field list will make it easier for new users to get started
<br>and for existing users to find what they really need. As always, the FP&amp;A Reporting Team is
<br>happy to assist with any questions or concerns you may have before or after
<br>this change. Please contact treasreporting@purdue.edu for assistance.
<br>
<br>
<br>
<br> 
<br></div>
ApprovedNoneRegular News Article
 11/17/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The below message was sent out on Nov. 16 to Cognos users.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>It has been brought to our attention that pop-up blockers may be
<br>on with newly installed versions of Chrome. This security functionality blocks
<br>drill through capabilities within Cognos.
<br>
<br>
<br> 
<br>
<br>
<br>What does this mean for you?
<br>
<br>
<br>Some reports may contain drill through links which allow users
<br>to view a second report. Drill through reports will not work in Chrome unless
<br>the pop-up blocker is manually turned off.
<br>
<br>
<br> 
<br>
<br>
<br>To allow pop-ups from a site
<br>
<br>
<br>
<br> On your computer, open Chrome.Go to a page where pop-ups are blocked.In the address bar, click &quot;Pop-up blocked.&quot;Click the link for the pop-up you want to see.To always see pop-ups for the
<br>&nbsp;&nbsp;&nbsp;&nbsp; site, select &quot;Always allow pop-ups and redirects from [site]&quot;  Done.
<br>
<br>
<br>
<br> 
<br>Please let us know if you have any questions at BICC@purdue.edu.
<br> 
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/12/2020Reports
  
<div>
<br>&nbsp; A Report Training Video landing page has been created to provide links to Cognos standard report training videos. This landing page provides access to each of the courses; there is one course/video per report, and each video is 10-15 minutes long. These course are located within the SuccessFactors Learning module. No registration is needed, and users can bookmark the training for easy access. 
<br> 
<br>The Financial Management Reports landing page has been updated to include a Resource column; this column indicates if a report has a video available. Please visit the Report Training Video landing page for a complete list. Thirteen videos are currently available; however, only a few of them are on the Financial Management Reports landing page.
<br> 
<br>Report Training Video and Financial Management Reports landing pages are available under Team Content&nbsp; Boiler Insight&nbsp; Standard Content&nbsp; Landing Page
<br> 
<br> 
<br></div>
ApprovedNoneRegular News Article
 11/12/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The University will be closed from
<br>Dec. 21 through Jan. 1,
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; except for essential operations as outlined by departments and
<br>units.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>As
<br>Purdue
<br>President Mitch Daniels announced, Dec. 21 and 22 have been added
<br>to the previously announced 2020
<br>winter recess days (Dec. 29-31). December 23, 24, 25 and 28 are holidays, as is
<br>Jan. 1.
<br>
<br>
<br>For more information on the
<br>winter recess, see the 2020 Winter Recess FAQs.
<br>
<br>
<br>Pay practices for the 2020 winter recess are also
<br>available, as are the pay
<br>cycle and pay calendars.
<br>
<br>
<br>Any staff who have previously
<br>scheduled leaves on the winter recess days – now including Dec. 21 and 22 –
<br>will need to review the 2020 Winter Recess FAQs document. If none of the situations apply,
<br>then the request will need to be canceled by the employee.
<br>
<br>
<br>Questions should be directed
<br>to compensation@purdue.edu, or to lbaer@purdue.edu
<br>for payroll-specific questions.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/5/2020General Info
  
<div>
<br>&nbsp;
<br>SAP S4 environment will be down starting at 6 p.m. on Friday (Nov. 6) to 8 a.m. on Monday (Nov. 9). The annual Service Pack Upgrade will be performed at this time.All financial systems (S4) including:
<br>Account ProjectionsAR and JV uploadsArchive Link (ImageNow SAP integration)Biller DirectHistorical Employee ResourcesPersonasPPMProperty Accounting FormsSAP Mobile (Workmanager and Inventory Manager)
<br></div>
ApprovedNoneRegular News Article
 11/3/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The Cognos Standard Report “Employee Listing with Salary
<br>Details” has been updated to include Pay Group (Pay Frequency), Pay Group Code,
<br>Calendar Year-Month (YYYY-MM) and Fiscal Year Period (YYYY-MM).
<br> 
<br>For more information about this report or the
<br>definitions of the columns available in the report, please visit https://purdue.datacookbook.com/institution/reports/36917/versions/50578. To request enhancements to Cognos Standard Reports, please
<br>contact hroperhelp@purdue.edu. 
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/3/2020General Info
  
<div>
<br>  SAP S4 environment will be down starting Friday (Nov. 6) at 6 p.m. through Monday (Nov. 9) at 8 a.m.The annual Service Pack Upgrade will be performed at this time.All financial systems (S4) including:
<br>Account ProjectionsAR and JV uploadsArchive Link (ImageNow SAP integration)Biller DirectHistorical Employee ResourcesPersonasPPMProperty Accounting FormsSAP Mobile (Workmanager and Inventory Manager)
<br></div>
ApprovedNoneRegular News Article
 11/3/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective Dec. 7, 2020, new and reissued Purdue
<br>University purchasing cards and travel cards will be
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; mailed from the
<br>bank directly to the cardholder.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>By Friday (Nov. 6),
<br>cardholders must complete a survey to select the appropriate mailing address to
<br>which their cards will be sent. Procurement Card Services will email
<br>the survey to all cardholders. Within the survey, cardholders may choose to
<br>have new or reissued cards mailed to either their home or Purdue office address.
<br>It is the responsibility of the cardholder to ensure that the home mailing address
<br>is correct in SuccessFactors if selecting that option within the survey for one
<br>or more cards.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>If a cardholder does not respond to the survey by the due
<br>date, the mailing address will default to the campus address on file in
<br>SuccessFactors. 
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>Questions may be directed to pcard@purdue.edu or tcard@purdue.edu for questions about purchasing cards or travel cards,
<br>respectively.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/2/2020Finance
  
<div>
<br>&nbsp; Effective 11/01/2020, all Tentative Nonconfirmations (TNCs) received in the Onboarding Dashboard must be addressed within 10 business days of receiving the result to comply with new guidance from E-Verify.&nbsp; A record in TNC status must either be closed as Incorrect Data and resubmitted to E-Verify or, if no data entry errors are found, referred within 10 business days.&nbsp; Receiving a response from E-Verify after referring the employee is not required within the 10 day time frame as employees are given 8 business days to call to resolve their TNC status.Employees must be physically or virtually present during this process.&nbsp; Completion of the TNC referral process and/or E-Verify Correct Data process without the employee physically or virtually present is considered documentation fraud.&nbsp; If employee is referred, the Further Action Notice (FAN) and Referral Date Confirmation (RDC) documentation must be provided to the employee.&nbsp; Documentation cannot be sent through email, and employees completing this process virtually can receive their documentation via FileLocker.All records in TNC must still be reviewed for data entry errors prior to taking any action.&nbsp; If an employee receives a Tentative Nonconfirmation from the Social Security Administration (SSA), prior approval must be received from Central I-9 Support to refer the employee to SSA to confirm that no data entry errors are present.&nbsp; Attached is a Quick Reference Guide (QRG) with instructions on how to complete the TNC process in the Onboarding Dashboard.
<br></div>
ApprovedNoneBreaking News Article
 10/29/2020General Info
  
<div>
<br>&nbsp; All SAP Financial systems will be unavailable for two-and-a-half hours on Sunday, November 1, 2020 beginning at 12:50 a.m. for the Daylight Saving Time change. This outage will impact Purdue&#39;s SAP Financial, Procurement (Ariba) and Reporting.
<br></div>
ApprovedNoneRegular News Article
 10/29/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The West Lafayette Bursar Office would like to
<br>remind all departments with graduate staff appointments  to
<br>submit a list of graduate staff students for the Spring 2021 semester. 
<br> 
<br>Lists must be submitted using the Graduate Appointment Submission Form located on the Bursar’s website. This form is required for adding additional grad staff, as well as for removing any grad staff that did not
<br>accept or fill their position. This form will need to be submitted every semester
<br>in order for the remission to apply. 
<br> 
<br>For questions, please contact Glenda Smith or Michelle Fulk in the Bursar’s Office.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 10/27/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective December 7, new and reissued Purdue
<br>University purchasing cards and travel cards will be
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; mailed from the
<br>bank directly to the cardholder.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>By Friday (Nov. 6),
<br>cardholders must complete a survey to select the appropriate mailing address to
<br>which their cards will be sent. Procurement Card Services will email
<br>the survey to all cardholders. Within the survey, cardholders may choose to
<br>have new or reissued cards mailed to either their home or Purdue office address.
<br>It is the responsibility of the cardholder to ensure that the mailing address for
<br>one or both locations is correct in SuccessFactors. Employees should be sure to
<br>include a suite or room number for an office address.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>If a cardholder does not respond to the survey by the due
<br>date, the mailing address will default to the campus address on file in
<br>SuccessFactors. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 10/22/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The University will be closed Dec. 23 (as a result of the
<br>shifted Labor Day holiday), 24, 25, 28, and Jan. 1, which are University
<br>holidays, as well as Dec. 29, 30 and 31, which is the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 2020 winter recess. For more information on the
<br>winter recess, see the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 2020 Winter Recess
<br>FAQs.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>Pay practices for the 2020 winter recess are also available.
<br>
<br>
<br> 
<br>
<br>
<br>Any staff who have previously scheduled leaves on the winter
<br>recess days will need to review the 2020 Winter Recess
<br>FAQs document. If none of the
<br>situations apply, then the request will need to be canceled by the employee.
<br>
<br>
<br> 
<br>
<br>
<br>Questions should be directed to compensation@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 10/20/2020People
  
<div>
<br>&nbsp;
<br>
<br>
<br>Due to the change in the academic calendar at the West
<br>Lafayette campus between Nov. 15, 2020 and Jan. 19, 2021, Global Support and the Global
<br>Resource Committee have received questions regarding employees who wish to
<br>perform their duties from remote locations during this time.
<br> 
<br>
<br>
<br>
<br>
<br>At this time, ISS is strongly advising most visa holders
<br>against travel abroad over winter break. If any faculty, staff, employee or postdoc in
<br>H-1B, E-3, TN or O-1 status is nonetheless wanting to travel, they must submit
<br>a request in the MyISS system at https://connect.iss.purdue.edu
<br>under University Employment. These
<br>requests are subject to ISS approval. Depending
<br>on circumstances, ISS may be required by law to file a petition with USCIS
<br>amending the H-1B or E-3 approval. In
<br>any event, ISS cannot provide guidance until a request is submitted
<br>online. Email inquiries about travel
<br>will result in instructions to submit a request through MyISS. 
<br>
<br>
<br>
<br>
<br>
<br>Global Support will approve requests from Purdue employees (faculty,
<br>staff, post docs and graduate students) to work from an international or
<br>out-of-state location between the Thanksgiving holiday (11/25) and the start of
<br>Purdue’s spring semester (1/19/21) on the conditions that:
<br>
<br>
<br>Requesting employees in H-1B, E-3, TN or O-1 status must first complete the steps described in the preceding paragraph; and
<br> ALL requesting employees must return to Indiana to resume employment on or before the start of the spring semester (1/19/21).
<br>
<br>
<br>
<br>
<br>
<br>If an individual is requesting to travel abroad and is
<br>unable to return in time for the start of the spring semester, this could
<br>jeopardize their employment, as it may not be compliant to keep them on payroll
<br>from the international location. Please
<br>consider this carefully when making travel plans.
<br>
<br>
<br>
<br>
<br>Any travel plans being considered need to allow adequate
<br>time to quarantine and obtain negative COVID-19 tests before returning to campus
<br>(when applicable).  Visit the following
<br>link for specific guidance and applicability: https://protect.purdue.edu/updates/travel-guidelines-for-fall-2020/
<br>
<br>
<br>
<br>
<br>If
<br>the requesting employee does not anticipate returning to the state of Indiana
<br>before the spring semester begins on January 19 (or plans on
<br>leaving for the international or out-of-state location prior to November 25),
<br>additional review will be needed to determine if the arrangement is approvable
<br>or not.  A Change of Duty Station
<br>request should be completed as early as possible, and travel plans should not
<br>be made prior to receiving an approved request.
<br>
<br>
<br>
<br>
<br>Please note that due to significant restrictions, Change of
<br>Duty Station requests to destinations subject to U.S. sanctions are unlikely to
<br>be approved. Destinations affected are
<br>Cuba, Iran, North Korea, Syria and the Crimean Region of the Ukraine. For requests involving those destinations,
<br>please contact the Export Control Office at exportcontrols@purdue.edu before
<br>proceeding.
<br>
<br>
<br>
<br>
<br>Additionally, those individuals currently working on a
<br>project subject to a Technology Control Plan or General Guidance Memo overseen
<br>by the Export Control Office should contact exportcontrols@purdue.edu prior to
<br>proceeding to ensure the necessary export control regulations are considered
<br>before the individual goes abroad.
<br>
<br>
<br>
<br>
<br>A Change
<br>of Duty Station request (or Research/Instruction/Engagement leave if
<br>applicable) is required to be completed and approved in advance of making
<br>travel plans for this activity, as there are multiple approvers who vet the
<br>requests. To determine whether a Change
<br>of Duty Station request or a Research/Instruction/Engagement leave is
<br>appropriate, please visit: https://www.purdue.edu/business/mas/global/compliance/cod.php (RIE leaves are addressed at the list on the left)
<br>and https://www.purdue.edu/provost/heads/documents/heads-leave-request.pdf. As a reminder, Purdue requires a Change of
<br>Duty Station request any time an employee is requesting to work outside of
<br>Indiana for more than 22 consecutive days.
<br>
<br>
<br>
<br>
<br>As the change in the academic calendar only occurred at the
<br>West Lafayette campus, individuals from regional campuses in the above situation
<br>should follow the standard process of filing a Change of Duty Station request,
<br>and it will be reviewed to determine if it is approvable.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 10/15/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>Two PRF SDIP reports have been
<br>added to the Financial Management Reports Landing Page
<br>under “Other Financial Reports”. These reports are updated around the 10th of each month.
<br>The PRF SDIP Account Balance and Transaction Listing Cognos
<br>reports replace the spreadsheets that are currently available on the Business
<br>Management SharePoint site. 
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>All of the PRF SDIP accounts have manually
<br>been mapped to a business area; for changes to the business area
<br>mapping, please email treasreporting@purdue.edu. 
<br>At a later date, areas will be contacted to  identify the financial unit
<br>per SDIP account. The PRF Discretionary Reports currently
<br>available on the Business Management SharePoint site will no longer be updated
<br>after December 31.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 10/15/2020Reports
  
<div>
<br>&nbsp;
<br>The Statement
<br>of Payroll Charges standard Cognos report has been updated based on
<br>feedback from the Overpayments/Repayments and Effort Reporting project. These updates include:
<br>
<br>
<br>
<br>New report option “Compensation Transactions NOT included in Statement of Payroll Charge – EXCEL” – this report provides compensation transactions that are not processed through the regular payroll processes; i.e. processing of a journal voucher to move salary and/or fringesUpdate to the “Statement of Payroll Charge Export Version” – this report has been updated to include PAR Period information such as PAR Period and Description, PAR Begin and End Dates, Term and Summer Flag Y/N.
<br></div>
ApprovedNoneRegular News Article
 10/15/2020Finance
  
<div>
<br>&nbsp; The FY2021 Recurring Original Allocation JV upload was completed on Document Numbers 0113305345, 0113305346, and 0113306073.&nbsp; This establishes the consumable revenue for General Operating (495001), State Line (495011), and Federal (495021) Appropriations.&nbsp; These JV documents use posting date Sept. 1, 2020 and appear on Cognos standard reports in Period 3.&nbsp; The FY2020 Recurring Original Allocation JV posted in Period 1 in FY2020, which will impact month-to-month comparisons. Recurring Adjusted Allocation GLs (4950X2) are available for posting.&nbsp; Please refer the Governance Manual (https://www.purdue.edu/business/account/govManual/Transfers/index.html) for current transfer guidance.&nbsp; Remember when completing a transfer JV to include descriptive Header and Line Item text.&nbsp;&nbsp; The FY2021 Non-Recurring Allocation Return JV upload was completed on Document Number 0113305370.&nbsp; This is a nonrecurring reallocation of monies to each campus’ central account for General Operating (495004), State Line (495014), and Federal (495024) Appropriations.&nbsp; This JV uses posting date Sept. 1, 2020 and appears on Cognos standard reports in Period 3. Please contact your DFA, ADFA and/or central campus director before contacting Financial Planning and Analysis with specific questions, so unique business area and/or regional campus expectations may be addressed.
<br></div>
ApprovedNoneBusiness Update Article
 10/15/2020General Info
  
<div>
<br>&nbsp;
<br>The Purdue ID Card Office would like to adopt leading industry credential standards to replace the current PUID encoding on the Purdue ID card with an International Organization for Standardization/Issuer Identification Number (ISO/IIN) card number. This would be the first step needed towards establishing a mobile ID solution. Please know: there is no timeline to implement a change to the current Purdue ID card. The first step is to discover all areas impacted by a future change. The current Purdue ID card encoding has limited the ability to use standard and less expensive hardware for door access control. The Purdue ID Card Office is collaborating with ITaP to assist in completing an assessment to identify which departments and areas have systems or readers that use the mag stripe on the back of the Purdue ID card. This does not include areas that “present the ID card” but actually “SWIPE the ID card”.  If an area or department uses a system or device that is programmed to read what is on the Purdue ID card mag stripe, please complete this assessment. This would include (but is not limited to) usage such as:
<br>Building/room accessChecking out library materialsChecking out equipmentMembership management accessCheck-in process/event attendanceEmployees in areas who think they will be impacted by this potential change are asked to click on the following link, https://purdue.ca1.qualtrics.com/jfe/form/SV_a3K0UH5QRPseJ0h, to answer a few questions. The assessment team will eventually schedule a meeting to discuss details and potential solutions and strategies for handling this change. The team wants to make sure to understand the impacted areas and prevent any interruption of services. Your time and cooperation are appreciated.
<br></div>
ApprovedPurdue TodayRegular News Article
 10/8/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The
<br>Office of Risk Management has published an updated memo outlining the insurance
<br>claim reporting and repair process for accidents involving University
<br>vehicles.  The Purdue Vehicle Incident Procedures memo
<br>can be found on the Office of Risk Management website under the Memos tab. 
<br>Please share this information with others in your department as
<br>appropriate.  Questions regarding claims reporting or insurance repairs
<br>should be directed to RiskMgmt@purdue.edu.
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br></div>
ApprovedPurdue TodayRegular News Article
 10/6/2020Finance
  
<div>
<br>&nbsp; The BSI&nbsp; Tax Tool has been repaired, and is now functional to use for updating tax withholding.&nbsp; Please report any issues to tax@purdue.edu.
<br></div>
ApprovedNoneBreaking News Article
 10/6/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Process Update:  Any Internal Order where the
<br>institutional attribute CV - COVID was attached had their parent account
<br>removed.  This change is to allow for clearer tracking of activity and
<br>balances on the accounts.  FY20 ending balances that were rolled up to the
<br>parents during the carryforward process will have an adjustment processed
<br>centrally and reimbursements will be made directly to the COVID IO to bring the
<br>balance to $0.  For any Internal Order that is being used for tracking
<br>expense that are not being reimbursed, the parent will remain.
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneBusiness Update Article
 10/1/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; As part of Purdue’s ongoing efforts to provide greater
<br>transparency for staff around jobs and compensation, Human Resources is
<br>introducing a new standard position description for Administrative and
<br>Executive Assistant jobs.
<br>
<br>
<br> 
<br>
<br>
<br>Since the rollout of the job family structure, Human
<br>Resources has fielded questions from both staff and managers related to the
<br>difference between the career levels of these jobs. To improve the
<br>documentation, consistency and understanding of this information, standardized
<br>position descriptions have been developed. No changes have been made to the
<br>positions themselves.
<br>
<br>
<br> 
<br>
<br>
<br>The goal of these standard descriptions is to better outline
<br>the career levels put in place with the rollout of the job family structure and
<br>provide greater clarity for staff and managers. Additionally, the descriptions
<br>should be a useful tool for staff for career development and advancement.
<br>
<br>
<br> 
<br>
<br>
<br>The new position descriptions and documentation can be found
<br>on the Human Resources website in the Organizational Structure and Position
<br>page under Position
<br>Description Information. As new jobs are created or positions are reviewed,
<br>the new standard position description should be used.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/28/2020Finance
  
<div>
<br>&nbsp;
<br>There is an error message in the BSI Tax Tools for monthly-paid employees trying to change tax withholding because the monthly payroll is still being processed. The error message is expected to clear once the payroll is complete. An all-clear message will be sent when the issue is resolved.
<br></div>
ApprovedNoneBreaking News Article
 9/24/2020Finance
  
<div>
<br>&nbsp;
<br>Several changes have been made to fields related to Annual Plan in the Simplified Dataset. These changes will affect any Cognos reports or SFA/XL reports that currently use these fields. The changes are as follows: 
<br>
<br>·       The existing field name “Annual Plan” has been
<br>renamed to “Annual Plan – Last Completed”.
<br>
<br>
<br>·       The existing field name &quot;MTD Budget&quot; has
<br>been removed and users can now use “Annual Plan –   Last Completed” to view the
<br>information previously displayed by this field
<br>
<br>
<br>·       If the “Annual Plan” field is being used in any
<br>existing SFA/XL reports, it will disappear upon refresh and the new “Annual Plan – Last Completed” field will need to be added in its place.
<br>
<br>
<br>·       Four new facts have been added:
<br>
<br>
<br>·        
<br>Annual Plan V1 and Annual Plan V1 One-Time
<br>
<br>
<br>·        
<br>Annual Plan V2 and Annual Plan V2 One-Time
<br>
<br>
<br>
<br>For help
<br>updating an existing Cognos report or SFA/XL query that makes use of these
<br>fields, or for  assistance creating a new report using these fields,
<br> contact treasreporting@purdue.edu
<br>for assistance.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/24/2020General Info
  
<div>
<br>&nbsp;  
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In support of the&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Board of Trustees’ approval of measures to de-densify campus work spaces&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; , Purdue has used the Employee Location Tracker to capture employees’ ability to work remotely, as well as their daily location status. To better serve the needs of the University, effective immediately, the Employee Location Tracker is being retired and will be replaced by two new fields in SuccessFactors. This means the Employee Location Tracker will no longer be used going forward.&nbsp;&nbsp;&nbsp;&nbsp;
<br> 
<br>The new fields that have been added to SuccessFactors are Essential Worker and Location Status. It is not expected that these fields are being updated regularly, but they should be reviewed on a quarterly basis. HR Business Partners will be sharing quarterly reports with Deans/Unit Leaders to determine if changes need to occur.
<br> 
<br>For the majority of individuals, the Location Status on the position record and employee record will be the same. However, there are certain instances when an exception is granted to an employee that allows their Location Status to differ from what is listed on their position. For example, an employee’s position is marked as Remote – 100% since it is a remote eligible position. However, they have been approved to work On-Site – 100% by their supervisor for approved reasons. This is an instance when the employee record’s Location Status would be updated to On-Site – 100%, but their position’s Location Status would remain Remote – 100%.
<br> 
<br>The Employee Listing with Salary Details Standard Reports (Central Office, Business Office, and Export Version) in Cognos have been updated to include “Location Status” and “Essential Worker.”
<br> 
<br>If changes need to be made on the position, please reference the QRG - Updating Position Details. Please note when either field on the position is updated, it will automatically sync to the employee record.
<br> 
<br>If changes need to be made on the employee record, please reference QRG - Location Status Changes. Please note when either field on the employee record is updated, it will not sync to the position record.
<br> 
<br>The following are the definitions for the new fields.
<br>Essential Worker: Position a department has deemed critical and necessary to keep the core operations and infrastructure running on a bare minimum level.
<br>Location Status:
<br>Remote - 100%: majority of work is done on a computer and collaboration can occur virtually through email, phone, text, instant messaging, and/or video conference; work is performed indepdently and does not require a high level of manager oversight
<br>Hybrid/Rotational: job is capable of remote work, but may require some on-campus work days to accomplish tasks that cannot be performed while remote (choose option that most closely represents ongoing schedule for the position)
<br>Hybrid (Remote) 25% - (On-Site) 75%
<br>Hybrid 50/50
<br>Hybrid (Remote) 75% - (On-Site) 25%
<br>On-Site - 100% - job requires a physical presents to perform the work; job duties may require the use of equipment, dedicated work space, service, delivery, or public safety; manager oversight is often required
<br>The following employee classes will default to N/A for Location Status and should remain N/A.
<br>Graduate Student (S)
<br>Fellowship Pre Doc (T)
<br>Residence Hall Counselor (U)
<br>Student (V)
<br>Temporary (W)
<br>Limited Term Lecturer (X)
<br>PAA/PRF/PolyTech (Y)
<br>Non Pay (Z)
<br>LTD (8)
<br>Questions can be directed to employeetrackerhelp@purdue.edu.
<br>
<br></div>
ApprovedNoneRegular News Article
 9/22/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Training is available for individuals who assist with
<br>faculty recruitment.
<br>
<br>
<br> 
<br>
<br>
<br>All training sessions will be held via WebEx, and
<br>participants will register via the SuccessFactors Learning Management System,
<br>with a maximum of 20 participants for each class.
<br>
<br>
<br> 
<br>
<br>
<br>·        
<br>Sept. 29, 1:30 p.m. – Faculty
<br>Recruiting Refresher (90 minutes)
<br>
<br>
<br>·        
<br>Oct. 27, 1:30 p.m. – Department
<br>Recruiter – End-to-End Faculty Recruitment (120 minutes)
<br>
<br>
<br>·        
<br>Nov. 17, 10 a.m. – Candidate
<br>Management (60 minutes)
<br>
<br>
<br> 
<br>
<br>
<br>The training sessions are designed for those
<br>individuals that assist with the faculty recruitment process and are open to
<br>newcomers, as well as anyone looking to refresh their knowledge of the process.
<br></div>
ApprovedNoneRegular News Article
 9/15/2020Security
  
<div>
<br>&nbsp;
<br>Some Purdue University departments have been receiving scam calls from companies attempting to sell toner for copiers, printers and multi-function printers. These callers may ask for confirmation of the brand or model of the device(s) and the business address. This gives the caller enough information to deliver unwanted
<br>products and send an invoice.
<br>
<br>Departments should not provide this information as Purdue’s contracted suppliers do not make these types of calls. 
<br>
<br>The correct procedures are listed below:
<br>Toner for copiers, printers or multi-function printers covered under Purdue&#39;s maintenance contracts is included in the contracted (cost per page) pricing billed on a monthly or quarterly basis.Toner for all non-contracted devices should be ordered through the Cannon IV catalog.Questions, reports of scam calls or questionable product invoices should be directed to pshelpdesk@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/15/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; A WebEx training will be offered for Managerial Accounting:
<br>Personal Payments.
<br>
<br>
<br> 
<br>
<br>
<br>This training will cover the personal payment and ZV60
<br>process and is designed for those individuals responsible for initiating those
<br>processes in their departments.
<br>
<br>
<br> 
<br>
<br>
<br>Participants will register
<br>for this 90-minute training via SuccessFactors Learning Management System.
<br>Course information is available on the Overview tab; to register, use the Item
<br>Details tab. Three training dates are available.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/10/2020Finance
  
<div>
<br>&nbsp;
<br>As a reminder, Cost Distribution IT0027 must be a continuous record from the date of hire through 12/31/9999. There may be multiple lines of cost distribution; however, the beginning of the first record should be the employee&#39;s hire date and the last record should always end in 12/31/9999.
<br>
<br>An error will occur when using the pencil rather than the Copy button when changing an IT0027 record or when a new IT0027 record is created for a newly hired employee and the end date of 12/31/9999 is not utilized. Unfortunately, this error stops the person from replicating into S4 and other subsystems such as SEEMLESS.
<br>Therefore, remember that IT0027 must have continuous records from the date of hire through the end date of the last record being 12/31/9999. If a grant ends and the future funding is unknown, put the last cost distribution line on the Not-Relevant Account (the Master Cost Center).
<br>For further guidance, review the Quick Reference Guide. 
<br></div>
ApprovedNoneRegular News Article
 9/8/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; On August 8, a federal memorandum was signed that provides
<br>for deferral of the 6.2 percent Social Security withholding for applicable pays
<br>issued between September 1 and December 31, 2020 for employees with gross wages
<br>of $4,000 or less during a two-week pay period. Purdue will not adopt this
<br>optional deferral.
<br>
<br>
<br> 
<br>
<br>
<br>In making this decision, Purdue considered the following:
<br>
<br>
<br> 
<br>
<br>
<br>·       Eligibility for the deferral may change from
<br>paycheck to paycheck, leaving the employee uncertain of their take home pay
<br>between Sept. 1 and Dec. 31, 2020.
<br>
<br>
<br>·        Any employees who participated in the deferral
<br>would have 12.4 percent – double the usual rate of Social Security tax –
<br>withheld from their wages beginning with January 1 paychecks and continuing
<br>until the earlier of April 30, 2021 or the recovery of the full amount of the
<br>2020 deferral.
<br>
<br>
<br>·        Purdue would be required to withhold and remit
<br>these taxes by May 1, 2021, at which time interest, penalties and additions to
<br>tax will begin to accrue on any tax the university had not recouped and paid to
<br>the Internal Revenue Service. If an employee has a deferred tax from 2020, but
<br>leaves employment before it is fully recouped, then Purdue would either have to
<br>make arrangements to collect the balance of the tax deferral from the employee
<br>in order to remit it in a timely manner, or pay it for the employee and report
<br>the imputed income to the employee in 2021. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/8/2020Finance
  
<div>
<br>The Summer 2020 Semester Effort Reporting process is now
<br>available for certification. The SEEMLESS
<br>application can now be accessed to review and approve Summer 2020 Personnel Activity Reports (PARs). PARs are processed
<br>electronically via SEEMLESS, which can be accessed through the OneCampus Portal and then searching for
<br>SEEMLESS. 
<br>
<br>
<br>Summer 2020 PARs are due to be completed no later than October 16, 2020.
<br>
<br>As a reminder in
<br>certifying PARs, it is very important to have the faculty member and/or business
<br>office follow the following steps: 
<br>
<br>
<br>
<br>
<br>
<br> Sign
<br>&nbsp;&nbsp;&nbsp;&nbsp; in to SEEMLESS, retrieve the PAR, click on faculty overview, then click on
<br>&nbsp;&nbsp;&nbsp;&nbsp; refresh
<br>&nbsp;&nbsp;&nbsp;&nbsp; my info to update SEEMLESS with current information
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>IMPORTANT NOTES:
<br>
<br>
<br>
<br>
<br>
<br>·       Summer PARs were loaded after the BW 17 and MO 8 payroll
<br>runs. The Summer PARs will reflect
<br>information as of those payroll runs.
<br>Any changes made to IT0027 past this load date and payroll runs will not
<br>be reflected in the Summer 2020 PARs within SEEMLESS. Please refer to the PAR
<br>Periods Effort Reporting on the Managerial Accounting website for Pay Periods
<br>included within Summer 2020 PARs for each employee type.
<br>
<br>
<br>
<br>
<br>·       Please remember that the supervisor needs to certify
<br>their subordinates first, then
<br>their own PAR in this sequence.     
<br>
<br>
<br>
<br>
<br>·       The Department field now lists the department
<br>number in the ALL tab rather than the department name. This allows departmental
<br>business ofices to search and find their PARs in a consistent manner.
<br>
<br>
<br>
<br>
<br>·       In addition, users can search in the Description
<br>field -- the field that contains the semester -- and in the Department
<br>field by partial searches rather than exact matches. With this functionality,
<br>users can now put “2020SUMMER” in the Description search field, along with entering the
<br>department number being searched in the Department field, and the system will
<br>return all of the PARs for that semester for the department selected.
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>
<br>Training resources, including the
<br>Summer 2020 Effort Reporting Training PowerPoint and a recording of the
<br>training, can be found on the Managerial Accounting Website under Training Tools– Business Office.
<br>
<br>
<br>
<br>
<br>As a reminder, the Introduction
<br>to Certification of Effort (previously BPARS 100) is an online course which is
<br>a prerequisite for certifying Effort in SEEMLESS. Any users who have not completed the Introduction to
<br>Certification of Effort (Course 16005) may access the course via
<br>SuccessFactors Learning.
<br>
<br>
<br>
<br>
<br>For assistance with certifying PARs, first contact
<br>the business office and if they are unable to assist, then email effort@purdue.edu
<br>for additional assistance.  
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/8/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The Leave
<br>Request Cognos standard report is a record of all submitted leave requests
<br>for every 
<br>leave type
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;  in SuccessFactors. This report includes
<br>additional on-page filters to make it easier to interact with the report
<br>including filters for Time Type Name, FMLA Flag, Pandemic Reason Flag, and
<br>Approval Status of the Leave. The report is subtotaled by leave type for
<br>every employee. This report is intended to be the authoritative leaves
<br>report for both central and business office reporting and over the next two
<br>quarters, a mix of other leaves reports will be gradually sunset. 
<br> 
<br>Communications will be provided in advance of the report sun setting process.
<br>For questions about the new report, first be sure to review the definitions and
<br>cautions in the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; data
<br>cookbook specification,
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; then contact the HR Data and Analytics team.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br> It should be
<br>noted that the HR Benefits - Leaves team has access to an expanded version
<br>of this report for detailed questions or questions regarding sensitive data.
<br>
<br>
<br> 
<br>
<br>
<br>Cognos File Path: Boiler Insight&nbsp; Standard
<br>Content&nbsp; HR and Payroll&nbsp; “Leave Requests”
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/3/2020Finance
  
<div>
<br>&nbsp; The Finance Data and Support team will be combining their two email addresses together.&nbsp; Please use cmdt@purdue.edu for all communications going forward.&nbsp; The other email address, cmdt-all@purdue.edu, will be phased out and eventually closed down.&nbsp; All documentation or websites which references cmdt-all@purdue.edu will be updated to cmdt@purdue.edu.&nbsp;
<br></div>
ApprovedNoneRegular News Article
 9/3/2020General Info
  
<div>
<br>&nbsp; Campus units now have an online option for notary service during this time when many staff members who normally act as on-campus notaries are working remotely due to the COVID-19 pandemic.Notarize was authorized by the state of Indiana in July as an online notary service valid for use in the state. ITaP security staff at Purdue also has reviewed it and cleared it for use at the University.Notarize comes with a cost to campus units, about $25 per use, so the best option remains using an on-campus notary. If their notaries are all working remotely, campus units may want to arrange for one or more of those staff members to be on call to come to campus when notary service is needed.If that’s not possible, Notarize, www.notarize.com, is available. To use Notarize, upload a PDF document, or scan paper documents using the Notarize mobile app. Notarize then verifies your identity and connects users with a notary via a secure two-way video call. The user can instantly download electronically notarized documents or have them sent via email.While the Notarize system meets security standards, ITaP’s security review says campus units will need to decide who can upload sensitive documents to the system and under what circumstances, and have proper controls in place for using the service.In October, Notarize plans to begin accepting Indiana notaries to serve in its system. Purdue notaries can apply for remote notary certification through the Indiana Secretary of State’s Office.Purdue notaries can become part of the Notarize system and will then be able to process documents for $10 each. However, campus units will need to pay a $50 per month fee for the person to be part of the system in order to get that $10 rate, and pay for two hours of training costing $95. If demand justifies it, Notarize is willing to discuss group and volume rates once it gets established in Indiana.
<br></div>
ApprovedPurdue TodayRegular News Article
 9/3/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>Effective
<br>August 19, due to a delay in producing I-766 Employment Authorization Documents
<br>(EAD), United States Citizenship and Immigration Services is providing
<br>temporarily flexibility to allow those affected to work pending the arrival of their physical I-766 EAD card.
<br>
<br> 
<br>
<br>
<br>Those
<br>affected must meet all the following criteria:
<br>
<br>
<br>·        
<br>applied for their new I-766 EAD prior to the expiration of their
<br>previous work authorization;
<br>
<br>
<br>·        
<br>applied for their new I-766 EAD between Dec. 1, 2019, and August 20,
<br>2020; and
<br>
<br>
<br>·        received
<br>a notice of approval, I-797 Notice of Action, stating that their new
<br>authorization for the I-766 EAD has been approved. Note that this is not
<br>their I-797C Notice of Action, as
<br>the I-797C only states notice of receipt by USCIS and not approval.
<br>
<br>
<br>If
<br>the following has been met, the I-9 verifier can accept a List B document and
<br>their I-797 Notice of Action as a List C document. This is the only situation
<br>where List B and List C documents can be used for an Alien Authorized to work
<br>without prior approval from Central I-9 Support. 
<br>
<br>
<br> 
<br>
<br>
<br>Regardless
<br>of the expiration date on their I-797 Notice of Action, this temporarily
<br>flexibility will expire on Dec. 1, 2020.  The employee must provide
<br>their I-766 EAD by Dec. 1, 2020.
<br>
<br>
<br> 
<br>
<br>
<br>A
<br>Quick Reference Guide is available to help while completing Section 2 (New Hire
<br>Data Verification), or Section 3 (I-9 Reverification).
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/28/2020Training
  
<div>
<br>PAR training for Summer 2020 – 2021 is now available and consists of two elements. The online training module BPARS 100—Introduction to Certification of Effort is a required prerequisite to attending the virtual training and is required every semester for any business office employee that will be handling PARs. There will also be a virtual instructor-led training opportunity.
<br>Online training module:
<br>The online module defines terminology and regulation that outline the Personnel Activity process. The effort reporting policy and the escalation process are defined.Registration for BPARS100 – Introduction to Certification of Effort is available in the SuccessFactors Learning Management System. Instructor-led virtual training:
<br>The virtual course will cover the PAR process flow, reviewing and editing PARs, faculty and supervisor steps and paper PARs. The virtual course will offer a demonstration of the SEEMLESS software tool, including how to view and edit PARs, assign delegates and workflow.The virtual course will also provide an opportunity for questions and answers regarding SEEMLESS and effort reporting.Register online to ensure a seat in the virtual course. Upon registration, attendees will receive a confirmation along with details on how to access the virtual session.Classes for the virtual sessions will be held at the following times: 
<br>10 a.m.-noon, Friday, September 4                    2-4 p.m., Wednesday, September 9 Further questions can be directed to effort@purdue.edu.
<br></div>
ApprovedNoneBusiness Update Article
 8/28/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Those hiring student positions through the SuccessFactors
<br>recruitment module are reminded to complete the Offer Details section of the
<br>Offer Approval step. When the Offer Details section is not completed, onboarding is delayed because it does not flow to
<br>Payroll properly.
<br> 
<br>Please review the Offer Details section
<br>(within Offer Approval step) of the Student Hire Quick Reference Guide
<br>and complete all required fields including the period rate and hourly rate of
<br>pay. A quick link on the first page of the QRG will take users to the Complete Offer Approval (beginning on page 11) that walks them through the offer details needed.
<br> 
<br>Additional information on student hiring is available online.
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneBusiness Update Article
 8/27/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; As of tomorrow (August 28), HR Level 2 Data will be removed
<br>from the Standard HR and Payroll Cognos report. This change is being made so
<br>that this highly-used report can be accessed by the largest
<br>audience. 
<br> 
<br>Please note that the fields being removed include PUID, Highest
<br>Degree, Highest Degree Code, and Highest Degree Year. Additionally,
<br>the Supervisor Email field has been added to this report. 
<br> 
<br>Users who
<br>have specific data needs may contact the HR Data Team at https://www.purdue.edu/hr/buspur/formsproc/hrdataana/hrdata.php.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/25/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The 2020 Spring PAR
<br>period ended on July 31, 2020. Therefore,
<br>all PARs that need to be certified will need to be approved by a
<br>pre-auditor. The effort reporting period
<br>is to be closed 60 days after the end of the reporting period in order to
<br>satisfy federal reporting requirements.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>As a reminder, PARs
<br>will need a detailed explanation of any revisions or changes, and why the PAR is
<br>being submitted late. 
<br>
<br>
<br>Pre-auditors will need to search for the PERNR that needs to be approved under the ALL
<br>tab in SEEMLESS. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/25/2020Finance
  
<div>
<br>&nbsp; For incoming Aliens Authorized to Work, Tentative Nonconfirmations from Department of Homeland Security may occur more often than usual. Higher frequency of Tentative Nonconfirmations is due to expected delay in submission of SEVIS file to Department of Homeland Security. Central I-9 Support recommends delaying processing of Tentative Nonconfirmations for Aliens Authorized to Work until September 14. Employees who have different citizenship status (such as U.S. Citizens or Permanent Residents) that receive Tentative Nonconfirmations should be processed as normal.
<br> 
<br>The Tentative Nonconfirmation process must be completed with the employee either physically or virtually present on WebEx. Please see the QRG for process. 
<br></div>
ApprovedNoneRegular News Article
 8/20/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>Procurement
<br>Services has launched a new online course, P2P 151 – Receiving in Ariba. The course lasts approximately 40 minutes and provides an overview of the Procure-to-Pay
<br>(P2P) process, receiving demonstrations and links to additional resources.
<br>While the course is specifically designed for individuals who are responsible
<br>for processing goods receipts in Ariba, it is not a requirement that must be
<br>completed.  
<br>       
<br> 
<br>
<br>
<br>
<br>Log in with BoilerKey and enroll in P2P 151 – Receiving in Ariba.
<br> 
<br>
<br>
<br>
<br>Questions
<br>may be directed to pstraining@purdue.edu.
<br>
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedPurdue TodayRegular News Article
 8/20/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Departments should make note of the
<br>2020-2021 IO(s)  for federal work-study students.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>August 24, 2020 –
<br>May 8, 2021
<br>
<br>
<br>
<br>
<br>·      
<br>On Campus:  61019000 (Regular)
<br>= 7400000391
<br>
<br>
<br>·      
<br>On Campus:  61019003 (Community
<br>Service) = 7400000394
<br>
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>
<br>
<br>Departments employing
<br>federal work-study students during the 2020-21 academic year are asked to double-check that cost distribution is
<br>set up properly in PA20, utilizing the appropriate IO noted above.
<br>
<br>
<br> 
<br>
<br>
<br>Questions can be directed to workstudy@purdue.edu or 765-494-7581.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/18/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; The Institutional Attribute fields on the Internal Order and the WBSE have been changed to add three and to rename two attributes. This change was made to assist in reporting. 
<br>New attributes:
<br>CV – Covid: This will be used to track specific Covid expenses. Not to be used at this time. Further instruction on use will be provided at a later date.
<br>PC – Purdue Online – Non Credit Corporate: This is to be used for Purdue Online non-credit programs that are specifically developed and given to corporate clients. This attribute should not be on accounts in the academic business areas.
<br>IM – Incentivized Prof MS: Not to be used at this time. Further instruction on use will be provided at a later date.
<br>Field name updates:
<br>DF – Purdue Online – For Credit: This is to be used on accounts associated with the Purdue online for-credit classes. These accounts will be housed in the academic areas but will be directed by Purdue Online.
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; DN – Purdue Online – Non Credit: This is to be used on accounts associated with Purdue Online non credit classes. These accounts are to only be in the Purdue Online business area. 
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br></div>
ApprovedNoneRegular News Article
 8/13/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Beginning August 13, central I-9 support will no longer be accepting SSN card copies to update their record in the E-Verify section of the onboarding dashboard for employees who did not initially have an SSN at their time of hire. This includes any and all employees who did not have an SSN at time of hire and have not presented an SSN card prior to August 13, regardless of hire date.  
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br> 
<br>
<br>The new process will be that employee will present their SSN to an I-9 vrifier, and the I-9 verifier will update their SSN in the E-Verify section of the onboarding dashboard and send it through E-Verify. Once an authorized result has been received, both the I-9 verifier and the employee must complete E-Verify Correct Data. As always, the SSN data in the Employee Profile in EC must only be edited by central I-9 support staff; without the completion of E-Verify Correct Data, I-9 central staff will be unable to update their record.
<br>
<br> 
<br>
<br>Questions should be sent to HROnboardingTickets@purdue.edu.
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/13/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Talent Acquisition is offering a virtual training session on student
<br>recruitment via WebEx.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Participants in this course will learn how to navigate the Student
<br>Recruitment – Quick Hire process, as well as get tips for onboarding. At the
<br>session, attendees will start with the position and work through the hiring
<br>process. Participants can prepare for the session by reviewing training
<br>materials on the student recruiting and hiring resource page.
<br>
<br>
<br>The session will be held at 10 a.m. on Friday, August 21.
<br>
<br>
<br>Employees are invited to join this hour-long live session to
<br>learn more or to refresh their understanding of the student recruitment process.
<br>Those interested may register for the course directly in SuccessFactors
<br>Learning: Student
<br>Recruitment - Quick Hire Process. Upon registration, attendees will
<br>receive a confirmation along with details on how to access the WebEx session. Further
<br>questions can be directed to oecomm@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/12/2020Finance
  
<div>
<br>&nbsp;
<br>  
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>The last day for 2020 SUMMER_AB (Academic Year Biweekly) is August 16
<br>and 2020 SUMMER_AY (Academic
<br>Year Monthly) is August 31. 
<br>
<br>
<br>Summer Pay 2020 is accessed through the SEEMLESS application utilizing the OneCampus Portal and then searching for the SEEMLESS tile.   
<br>
<br>
<br>
<br>
<br>
<br>In preparation for SUMMER 2020-21 Effort Reporting, the
<br>last payroll runs included in those PARs will be BW 17 and MO 8. Therefore, all pre-payroll tasks will need to
<br>be completed by the below dates to reflect postings on the SUMMER 2020-21 PARs:
<br>
<br>
<br>
<br>
<br>
<br>BW 17: 8/18/20, 5 p.m. 
<br>MO 8: 8/21/20, 5 p.m.
<br>
<br>
<br>
<br>
<br>The release of 2020-21 Summer PARs is anticipated by
<br>mid-September.             
<br>
<br>
<br>
<br>
<br>As a reminder for users who utilize the ZHCM_Addpay report, it
<br>sometimes reports false duplicates. Therefore, business offices must check
<br>Summer Calendar entries in ECP PA0020, Infotype IT0015, wage type 1315 in order
<br>to verify that summer calendar entries are correct prior to the pre-payroll
<br>task deadlines. 
<br>
<br>
<br>
<br>
<br>For those who need assistance with Summer Pay, first contact the
<br>business office and if they are unable to assist, then email SummerPay@Purdue.edu for additional assistance.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneBreaking News Article
 8/10/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; The
<br>Fisher Scientific catalog is currently unavailable. An
<br>update will be provided once the issues are
<br>resolved.     
<br>&nbsp;
<br></div>
ApprovedNoneBreaking News Article
 8/6/2020General Info
  
<div>
<br>&nbsp; The Equifax I-9 Management System, TALX, has updated its policy regarding username criteria. The next time an I-9 verifier logs in, the system should ask for a new username to be set. Users should use their Purdue career account username when updating the username.
<br> 
<br>Contact HROnboardingTickets@purdue.edu with any issues accessing a TALX account.
<br></div>
ApprovedNoneRegular News Article
 8/4/2020General Info
  
<div>
<br>&nbsp;
<br>The Purdue ID Card Office is
<br>currently closed to walk-in visitors and operating on a limited basis by
<br>appointment only. As a result, requests that require additional staff action
<br>may involve additional time to complete.
<br>
<br>
<br>
<br>
<br>
<br>In an effort to
<br>de-densify and reduce wait times, the office is looking to partner with departments
<br>across campus to distribute new staff and student ID cards. An example might be
<br>a supervisor receiving Purdue ID cards for their newly hired staff.
<br>
<br>
<br>Those interested in becoming an authorized proxy for their department should contact the ID Card Office at PurdueIDCardOffice@purdue.edu or 496-0444 to explore this option.
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedPurdue TodayRegular News Article
 8/4/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; As previously announced, Purdue migrated Web Certifications (WebCerts), to new platforms.&nbsp; The certifications are now live in their respective locations and are available for enrollment. Student certifications and topics related to software access retained the WebCert designation and will be located in the Brightspace Learning Management System. Employees may register directly for WebCerts from the WebCert catalog.&nbsp; Please review the summary of WebCerts located within Brightspace: BoilerConnectClub Sports Driver AuthorizationData Classification and Handling Education ResourcesEmergency Preparedness / All-Hazards Awareness TrainingFamily Educational Rights and Privacy ActGramm Leach Bliley Act / Financial Services Modernization Act of 1999Health Insurance Portability and Accountability Act of 1996Lyles School of Civil Engineering / Right-to-Know TrainingPayment Card Industry Data Security StandardsProtecting Social Security NumbersPurdue Passenger Van TrainingRecWell - Risk Management EAP TrainingRecWell - Risk Management Non-EAPRecWell - Risk Management Outdoor Club Sports &amp; Challenge CourseTax-Exempt Bond Compliance - Private Business UseViolent Behavior Policy AwarenessThe remainder of the certifications, available as of August 1, 2020, were retitled Employment Certifications (EmploymentCerts) and are found in SuccessFactors Learning Management System. Employees may access via https://one.purdue.edu/ site by selecting the Employee Launchpad and then navigate to Learning. Please review the summary of certifications located within SuccessFactors LMS: Advisory Committee on Equity CertificationAnnual Data Security Briefing TrainingBloodborne Pathogens BBP &amp; Personal Protective Equipment PPECampus Security Authority CertificationChild Sexual Abuse Prevention and ResponseEM Non-Conflict of InterestEPI Pen AdministrationForeign Corrupt Practices Act ComplianceGraduate Faculty Mentorship CertificationHazard Communication TrainingIdentity Theft Red FlagsPFW Americans with Disabilities Act TrainingPFW Crisis Response TrainingPFW FMLA and Leaves TrainingPFW Nondiscrimination and Anti-Harassment TrainingPFW Respect Boundaries-Sexual Violence Awareness Training for Employees, Module 1PFW Respect Boundaries-Sexual Violence Awareness Training for Employees, Module 2PFW Respect Boundaries-Sexual Violence Awareness Training for Employees, Module 3PFW Title IX Mandatory Reporter TrainingPFW Wage and Hour TrainingPNW Hammond Title IX Mandatory Reporter TrainingPNW Westville Title IX Mandatory Reporter TrainingRisk Management Initiative: Americans with Disabilities Act ModuleRisk Management Initiative: Equal Opportunity ModuleRisk Management Initiative: Family &amp; Medical Leave Act &amp; University Paid Parental Leave ModuleRisk Management Initiative: Wage &amp; Hour Issues for Employees &amp; Supervisors ModuleStudent Loan Code of ConductStudent Organization Advisor TrainingTB1West Lafayette Title IX Mandatory Reporter TrainingAdditional information regarding reporting will be provided via email communications to WebCert content owners. Questions or concerns regarding WebCerts should be directed to itap@purdue.edu&nbsp; and all EmploymentCerts questions should be directed to oecomm@purdue.edu.
<br></div>
ApprovedNoneRegular News Article
 8/4/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The Property Off Campus Tracking process is now live for
<br>employees to track equipment moved off-site for remote work. The Business
<br>Process for Tracking University Owned Assets for Remote Work Use outlines
<br>the steps to follow.
<br>
<br>
<br>Employees
<br>are responsible for tracking University assets and equipment moved offsite for
<br>remote work through the Property Off Campus Form.
<br>
<br>
<br> 
<br>
<br>
<br>Items
<br>may include but are not limited
<br>to: computers, laptops, computer peripherals costing
<br>more than $100, monitors, iPads or other electronic devices, and
<br>chairs.   
<br>
<br>
<br> 
<br>
<br>
<br>The newly created QRG
<br>outlines
<br>the steps to follow when University assets and equipment are moved offsite to
<br>another temporary or long-term location for business use, including for remote
<br>work use.  All University owned assets
<br>and equipment are legal property of the University. While relocated offsite for
<br>business use, it is expected that all assets and equipment are returned upon
<br>employee termination or as requested by the unit leader/supervisor.  
<br>
<br>
<br>Employees will be encouraged to submit
<br>the Property Off Campus form for remote items by August 31, 2020. Fiscal
<br>approval is built into the workflow of the Property Off Campus Form.  It is expected that business office staff
<br>would review the form for accuracy and consistency based on the guidelines in
<br>the QRG. Business office staff should actively
<br>approve forms. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/4/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Benefits open enrollment for the 2020-2021 plan year for graduate staff began on July 1, 2020, and runs through September 8, 2020, at 5 p.m. ET. Human Resources has created a quick reference overview with resources and contact information for graduate staff enrollment. Please utilize this resource along with the new Graduate Staff Open Enrollment website to assist graduate staff with open enrollment.  
<br>&nbsp;&nbsp;&nbsp;
<br> 
<br>How you can help us
<br>Encourage graduate staff to view the Graduate Staff Benefits Enrollment Presentation video – found on the website above; also available as a PDF.Complete hiring processes for new graduate staff as soon as possible to ensure timely enrollment.Ensure the terms of the appointment and their AY/FY status are clearly stated in the offer letter as per the graduate staff employment manual to assist in communicating eligibility for benefits.Direct graduate staff on internships as follows:o   Academic year graduate staff who will be returning after the semester begins and are on an approved internship that was arranged through the University: should contact the Student Insurance Office to explore their options for healthcare from August 1 until the date they return to a benefits-eligible positon.o   Fiscal year graduate staff who have been approved for an internship that was arranged through the University: should apply for an unpaid personal leave of absence in SuccessFactors in order to maintain their insurance. Dental and other voluntary benefit premiums incurred during the internship period will be taken out of their paycheck upon their return. The automatic monthly recurring payments to Academic HealthPlans (AHP) that graduate staff set up upon enrolling for the graduate staff medical insurance plan will continue to take place.o   Fiscal year graduate staff who have arranged their own internship (not approved or arranged by Purdue): should contact the Student Insurance Office at 765-496-3998 or student-insurance@purdue.edu to explore their options for health insurance. o   Note: International graduate staff on CPT (Curricular Practical Training) OR AT (Academic Training) must remain on the Purdue-sponsored international student health insurance plan.
<br>How we can help you
<br> ·    Provide helpful resources and information for your use. If there are any additional pieces of information you would like to see in the overview, on our website or communicated from HR Benefits that would be of use to you as you assist graduate staff through benefits open enrollment each year, please let us know.
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br></div>
ApprovedNoneBusiness Update Article
 7/30/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>In order for Purdue to remain in compliance with the Fair
<br>Labor Standards Act, units are reminded that current or former students cannot
<br>perform volunteer tasks that would normally be performed by an employee of the
<br>University.
<br>
<br>
<br>
<br>Per the Administrative
<br>Manual on University Volunteers, prohibited volunteer services include “any
<br>work that displaces paid work performed by an employee or contractor of the
<br>University or any work that does not meet the definition of volunteer work
<br>according to the U.S. Department of Labor.”
<br>
<br>
<br>In addition, non-U.S. citizens who are in the United States
<br>on a visa may be limited in the type of volunteer services they can provide and
<br>are prohibited from volunteering in any capacity at the university.
<br>International students cannot work or volunteer if their work authorization has
<br>expired, and they should never be paid for work/services outside of the payroll
<br>system.
<br>
<br>
<br>Units who are paying these students as contractors instead
<br>of as employees are not in compliance.
<br>
<br>
<br>Questions may be directed to oecomm@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 7/23/2020People
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; This communication is a follow up to the June B@P communication regarding Purdue employees who are unable to return from international locations in time for fall employment.  The Global Resource Committee has evaluated this situation and has identified possible options for units to consider.  These options can be found on the Global Support website under the gold button &quot;Options for Employees Stuck in International Locations due to COVID19&quot;.  The options are being housed there so that as additional information/resources are available, it will be updated. 
<br> 
<br>Please note, depending on the option chosen, there are important decision deadlines outlined in the document.
<br> 
<br>
<br>
<br></div>
ApprovedNoneBreaking News Article
 7/16/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Perceptive Content 7.1.5 and WebNow will be unavailable from
<br>5:30 p.m. on Friday, July 17, until 7 a.m. Monday, July 20, while
<br>IT administrators upgrade the imaging software to the latest version. To ensure the installation is successful,
<br>users should leave their machine on at the end of the workday Friday evening. Please
<br>make sure desktops or laptops are connected to the wired network during this
<br>time.
<br>
<br>
<br>Individuals will use the same URL for WebNow after the
<br>upgrade. User workstations with the Perceptive Content 7.1.5 client will
<br>receive the new client version 7.3 before 7 a.m. on Monday, July 20. The
<br>changes to the software are minor, and users will immediately recognize all of
<br>the familiar features and settings they’ve worked with in the past.
<br>
<br>
<br>Those who use WebNow only and experience issues after the
<br>upgrade are asked to call the ITaP Customer Service Center at 765-494-4000, or email
<br>itap@purdue.edu. All other users who experience issues may contact their
<br>departmental Perceptive Content support person.
<br>
<br>
<br>For more information, contact Cheryl Francis, Perceptive
<br>Content administrator, or Patrinah Bennett, project manager.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 7/16/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Due
<br>to the decommissioning of the current Blackboard platform, Purdue will migrate
<br>Web Certifications (WebCerts), an online application used by faculty and staff
<br>to complete annual regulatory compliance certifications. Due to the migration,
<br>WebCerts were reevaluated and will be restructured depending upon course
<br>content and user access.
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>As
<br>a result, student certifications and topics related to software access will
<br>retain the WebCert designation and will be located in the Brightspace Learning
<br>Management System. The rest of the certifications, including regulatory
<br>compliance topics, will now be retitled Employment Certifications (EmploymentCerts)
<br>and will be relocated to SuccessFactors Learning Management System.
<br>Registration in the current PREMIS system will close today, Friday, July 17, to
<br>accommodate the transition.
<br>
<br>
<br>
<br>
<br> 
<br>
<br>Effective
<br>July 21, the following certifications will be located in the Brightspace
<br>Learning Management System.
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>·        
<br>BoilerConnect
<br>
<br>
<br>·        
<br>Club Sports Driver Authorization
<br>
<br>
<br>·        
<br>Data Classification and Handling Education Resources
<br>
<br>
<br>·        
<br>Emergency Preparedness / All-Hazards Awareness Training
<br>
<br>
<br>·        
<br>Family Educational Rights and Privacy Act
<br>
<br>
<br>·        
<br>Gramm Leach Bliley Act / Financial Services Modernization Act of 1999
<br>
<br>
<br>·        
<br>Health Insurance Portability and Accountability Act of 1996
<br>
<br>
<br>·        
<br>Lyles School of Civil Engineering / Right-to-Know Training
<br>
<br>
<br>·        
<br>Payment Card Industry Data Security Standards
<br>
<br>
<br>·        
<br>Protecting Social Security Numbers
<br>
<br>
<br>·        
<br>Purdue Passenger Van Training
<br>
<br>
<br>·        
<br>RecWell – Risk Management EAP Training
<br>
<br>
<br>·        
<br>RecWell – Risk Management Non-EAP Training
<br>
<br>
<br>·        
<br>RecWell – Risk Management Outdoor Club Sports and Challenge Course
<br>
<br>
<br>·        
<br>RecWell – Risk Management Outdoor Intramurals
<br>
<br>
<br>·        
<br>Tax-Exempt Bond Compliance – Private Business Use
<br>
<br>
<br>·        
<br>Violent Behavior Policy Awareness
<br>
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>Questions
<br>or concerns regarding WebCerts should be directed to itap@purdue.edu.
<br>
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>Effective
<br>August 1, the newly retitled Employment
<br>Certifications (EmploymentCerts) will be located in SuccessFactors
<br>Learning. 
<br>
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>·        
<br>Advisory Committee on Equity Certification
<br>
<br>
<br>·        
<br>Annual Data Security Briefing Training
<br>
<br>
<br>·        
<br>Bloodborne Pathogens BBP &amp; Personal Protective Equipment PPE
<br>
<br>
<br>·        
<br>Campus Security Authority Certification
<br>
<br>
<br>·        
<br>Child Sexual Abuse Prevention and Response
<br>
<br>
<br>·        
<br>EM Non-Conflict of Interest
<br>
<br>
<br>·        
<br>EPI Pen Administration
<br>
<br>
<br>·        
<br>Foreign Corrupt Practices Act Compliance
<br>
<br>
<br>·        
<br>Graduate Faculty Mentorship Certification
<br>
<br>
<br>·        
<br>Hazard Communication Training
<br>
<br>
<br>·        
<br>Identity Theft Red Flags
<br>
<br>
<br>·        
<br>PFW Americans with Disabilities Act Training
<br>
<br>
<br>·        
<br>PFW Crisis Response Training
<br>
<br>
<br>·        
<br>PFW FMLA and Leaves Training
<br>
<br>
<br>·        
<br>PFW Nondiscrimination and Anti-Harassment Training
<br>
<br>
<br>·        
<br>PFW Respect Boundaries-Sexual Violence Awareness Training for Employees,
<br>Module 1
<br>
<br>
<br>·        
<br>PFW Respect Boundaries-Sexual Violence Awareness Training for Employees,
<br>Module 2
<br>
<br>
<br>·        
<br>PFW Respect Boundaries-Sexual Violence Awareness Training for Employees,
<br>Module 3
<br>
<br>
<br>·        
<br>PFW Title IX Mandatory Reporter Training
<br>
<br>
<br>·        
<br>PFW Wage and Hour Training
<br>
<br>
<br>·        
<br>PNW Hammond Title IX Mandatory Reporter Training
<br>
<br>
<br>·        
<br>PNW Westville Title IX Mandatory Reporter Training
<br>
<br>
<br>·        
<br>Risk Management Initiative: Americans with Disabilities Act Module
<br>
<br>
<br>·        
<br>Risk Management Initiative: Equal Opportunity Module
<br>
<br>
<br>·        
<br>Risk Management Initiative: Family &amp; Medical Leave Act &amp; University
<br>Paid Parental Leave Module
<br>
<br>
<br>·        
<br>Risk Management Initiative: Wage &amp; Hour Issues for Employees &amp;
<br>Supervisors Module
<br>
<br>
<br>·        
<br>Student Loan Code of Conduct
<br>
<br>
<br>·        
<br>Student Organization Advisor Training
<br>
<br>
<br>·        
<br>TB1
<br>
<br>
<br>·        
<br>West Lafayette Title IX Mandatory Reporter Training
<br>
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>Questions
<br>or concerns regarding EmploymentCerts should be directed to oecomm@purdue.edu.
<br>
<br>
<br>
<br>
<br>
<br> 
<br> 
<br>
<br>Additional information will be provided via email to WebCert/EmploymentCert content owners.
<br> 
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 7/14/2020General Info
  
<div>
<br>&nbsp; The Office of Risk Management (ORM) announces changes to some departmental deductibles.As of July 1, 2020, ORM will apply a $2,500 negligence deductible for certain avoidable auto claims.&nbsp; Negligence is defined as “the failure to exercise care expected of an ordinarily prudent person in protecting property from foreseeable and unreasonable harm.”
<br> 
<br> A couple examples of how this deductible will be applied include: putting diesel fuel in a gas-powered vehicle, or vice versa; or leaving the keys in an unattended vehicle resulting in a claim.&nbsp; The negligence deductible would not be applied to a normal at-fault accident.ORM will also be eliminating the “deductible forgiveness” program for employment-related liability claims.&nbsp; Any employment-related claim that results in a settlement payment will be subject to a departmental deductible of 20% of total claim value including legal fees.&nbsp; This deductible will be subject to a minimum of $1,000 and up to a maximum of $100,000.&nbsp; This will apply to any claim with an occurence date of July 1, 2020 or later.&nbsp; Departments are still expected to follow best-practices in handling employment issues, including making sure all faculty and staff complete University training courses regarding University policies related to discrimination and harassment, as well as consulting with Human Resources when dealing with employment issues.Questions about the above changes can be directed to the Office of Risk Management at riskmgmt@purdue.edu.
<br></div>
ApprovedNoneRegular News Article
 7/14/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>Ariba
<br>catalog and non-catalog
<br>orders of $250 and
<br>under are currently received by the system with no action required by campus
<br>users. Beginning July 17, the system limit will increase to automatically
<br>receive purchases of $1,000 and under.
<br>
<br>&nbsp;&nbsp;&nbsp;  
<br>
<br>
<br>
<br>Ariba
<br>orders greater than $1,000 will require receivers to receive the item in the
<br>system before payment can occur.
<br> 
<br>
<br>
<br>Additional
<br>information is available in the Receiving
<br>in Ariba Quick Reference Guide (.docx).
<br>
<br>
<br>
<br>Questions
<br>may be directed to Procurement Service at pshelpdesk@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 7/13/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The SPRING 2020 Semester Effort Reporting Personnel
<br>Activity Reports (PARs) are currently being processed electronically via the
<br>SEEMLESS application through the OneCampus Portal. 
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>The deadline for completing Spring 2020 PARs is July 31.
<br>
<br>
<br>
<br>For assistance certifying PARs, first contact
<br>the business office. If the business office is unable to assist, then email effort@purdue.edu for additional assistance.
<br>
<br>
<br>
<br></div>
ApprovedNoneBusiness Update Article
 7/9/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>
<br>
<br>The West Lafayette Bursar Office would like to
<br>remind all departments with graduate staff appointments  to
<br>submit a list of graduate staff students for the fall 2020 semester. Forms must be submitted using the Graduate Appointment Submission Form located on the Bursar’s website. 
<br> 
<br>This form is required for both
<br>adding additional grad staff as well as removing any grad staff whose positions were not accepted or filled. This form will need to be submitted every semester
<br>in order for the remission to apply.  For questions, please contact Glenda Smith or Michelle Fulk in the Bursar’s Office.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 7/9/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>The HR Data
<br>and Analytics website has been updated to include helpful information.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>
<br>A catalog
<br>of all HR data reports intended for repeated and sustained use is available
<br>online, including details on who to contact for more information. Please note
<br>that users must sign into Office 365 using their career account to access the
<br>inventory.
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>
<br>Users can track headcount and
<br>employment trends through the interactive Monthly Workforce Movement Dashboard,
<br>which is now available for all Purdue faculty and staff through Purdue’s Management
<br>Dashboards website. Login via BoilerKey will be required to access the
<br>site.
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>
<br>HR data
<br>requests can be submitted via the site, and Quick Reference Guides for
<br>using the HR data tools are also available.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 7/7/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>Please make sure the
<br>2020-2021 IO(s) below have been updated for federal work-study students employed within the
<br>department.
<br>
<br>
<br>August 24, 2020 –
<br>May 8, 2021On Campus:  61019000 (Regular) = 7400000391On Campus:  61019003 (Community Service) = 7400000394 Departments employing
<br>federal work-study students during the 2020-21 academic year should double-check that cost distribution is
<br>set up properly in PA20 utilizing the appropriate IO noted above.
<br>
<br>
<br>Due to end of year federal reporting, if a department needs to process a retroactive payroll for the
<br>timeframe of July 1, 2019 to May 9, 2020 for a student utilizing Federal Work
<br>Study funding after June 30, 2020, the department will need to pay these earnings at 100 percent. No further posts will be made to the 1920 IO(s) after June 30, 2020. 
<br>
<br>
<br>
<br>Questions can be directed to workstudy@purdue.edu or 765-494-7581.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 7/1/2020Finance
  
<div>
<br>&nbsp;
<br>There was an issue with the summer credit hour logic for student employee summer pay where about 500 student employees, enrolled in at least three credit hours, had the FICA (Social Security and Medicare) payroll taxes withheld in error on the June 17 check.
<br> 
<br>This logic was corrected, and the applicable employees had the FICA payroll taxes refunded in the July 1 paycheck.
<br> 
<br>However, if a student employee is not enrolled in at least three credit hours in the summer session, the FICA payroll taxes are rightly withheld from the employee&#39;s pay, per the IRS tax regulations
<br> 
<br>Two general exceptions to the FICA (Social Security and Medicare) payroll taxes withholding are here:
<br> 
<br>If an employee working in a student position
<br>&nbsp;&nbsp;&nbsp;&nbsp; (US citizen, PR or resident alien) has at least 6 undergraduate OR 4 graduate
<br>&nbsp;&nbsp;&nbsp;&nbsp; credit hours in the Spring or Fall semesters or 3 hours in the summer session, the pay is FICA
<br> tax &nbsp;&nbsp;&nbsp; exempt.  OR
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; If an employee (student
<br>&nbsp;&nbsp;&nbsp;&nbsp; or non-student) is a nonresident alien according to the person’s completed
<br>&nbsp;&nbsp;&nbsp;&nbsp; Glacier account, the pay is FICA payroll tax exempt.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>Please forward any pay questions about this to tax@purdue.edu.
<br>&nbsp;
<br></div>
ApprovedNoneBreaking News Article
 7/1/2020General Info
  
<div>
<br>  Benefits open enrollment for the 2020-2021 plan year for graduate staff begins one month early this year on July 1, 2020, and runs through September 8, 2020, at 5 p.m. ET.  Human Resources has created a quick reference overview with resources and contact information for graduate staff enrollment. Please utilize this resource, along with the new Graduate Staff Open Enrollment website, to assist graduate staff with open enrollment. How you can help us:
<br>Encourage graduate staff to view the Graduate Staff Benefits Enrollment Presentation – found on the website above in PDF format. (Video format also will be available soon via the website.)       Complete hiring processes for new graduate staff as soon as possible to ensure timely enrollment.Ensure the terms of the appointment and their AY/FY status are clearly stated in the offer letter as per the graduate staff employment manual to assist in communicating eligibility for benefits.Direct graduate staff on internships as follows:Academic Year (AY) graduate staff who will be returning after the semester begins and are on an approved internship that was arranged through the University: should contact the Student Insurance Office to explore their options for healthcare from August 1 until the date they return to a benefits-eligible position.Fiscal Year (FY) graduate staff who have been approved for an internship that was arranged through the University: should apply for an unpaid personal leave of absence in SuccessFactors in order to maintain their insurance. Dental and other voluntary benefit premiums incurred during the internship period will be taken out of their paycheck upon their return. The automatic monthly recurring payments to Academic HealthPlans (AHP) that graduate staff set up upon enrolling for the graduate staff medical insurance plan will continue to take place.Fiscal year graduate staff who have arranged their own internship (not approved or arranged by Purdue): should contact the Student Insurance Office (see Resources) to explore their options for health insurance. Note: International graduate staff on CPT (Curricular Practical Training) OR AT (Academic Training) must remain on the Purdue-sponsored international student health insurance plan.  How we can help you:
<br>Provide helpful resources and information for your use. If there are any additional pieces of information you would like to see in the overview, on our website or communicated from HR Benefits that would be of use to you as you assist graduate staff through benefits open enrollment each year, please let us know at hr@purdue.edu.  </div>
ApprovedNoneBusiness Update Article
 6/30/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; As a reminder, Boiler
<br>Insight data is loaded each workday evening. Since Friday, July 3 is a holiday, data will load the evening of July 2. The next data load will be the
<br>evening of July 6, making it available for reporting at 7 a.m. on July 7.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 6/25/2020General Info
  
<div>
<br>&nbsp;
<br>
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The Office of Treasury Operations has engaged Arrow
<br>Payments to provide merchant services support for our University merchants who
<br>accept credit/debit card payments. This new partnership with Arrow will ensure
<br>excellent continued support for all merchants through and beyond January 2021
<br>as we prepare for the retirement of Debbie Wert in 2021.
<br>Merchant support contact updates
<br>
<br>
<br>Effective immediately, all merchant
<br>support requests should go to MerchantSupport@purdue.edu. These will automatically be forwarded
<br>to the Arrow Payments Support Team for response. While responses will come from
<br>support@arrowpayments.com,
<br>please do not send requests directly to that email address. Arrow Payments will
<br>be tracking all department communications and support cases to report back to
<br>Purdue Treasury Operations.
<br>
<br>
<br>The following types of requests /
<br>inquiries should be sent to MerchantSupport@purdue.edu:
<br>
<br>
<br>Opening new merchant credit card processing or payment gateway accounts
<br>Payment gateway, processor and portal user administration
<br>Credit card processing equipment requests and troubleshooting
<br>General merchant services troubleshooting and support
<br>PCI compliance questions and support
<br>
<br>
<br>
<br>Arrow is compiling the responses to a
<br>survey sent earlier to all merchants as Arrow prepares for introductory
<br>meetings and the annual walkthroughs over the next few months. Customer collaboration
<br>in their complete orientation to the University&#39;s many systems and types of processes will
<br>be greatly appreciated.
<br>
<br>
<br>We are excited about the opportunity to
<br>collaborate with Arrow Payments in continuing to provide the most secure and
<br>advanced payment solutions and world-class merchant support.
<br>
<br>
<br>Questions should be sent to Denise Laussade
<br>at dlaussade@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 6/25/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>The Reduction
<br>in Force process has been updated and can be found on the Business@Purdue
<br>web page under Processes,
<br>then selecting Offboarding/Terminations.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>The updates include detailed steps on ending appointments
<br>after the Reduction in Force period, as well as the steps to follow when an
<br>employee accepts a new position within the Reduction in Force time period.
<br>
<br>
<br> 
<br>
<br>
<br>Several areas of Human Resources are involved in monitoring
<br>this process.
<br>
<br>
<br> 
<br>
<br>
<br>Questions can be directed to oecomm@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 6/25/2020Finance
  
<div>
<br>&nbsp;
<br>  
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>
<br>Effective July 1, 2020,
<br>graduate fee remission rates for West Lafayette and Purdue Northwest, along with
<br>staff, staff dependent/spouse remission rates for the West Lafayette campus,
<br>will change as detailed below. The new
<br>rates will take effect on the BW 14 and MO 7 pay periods.   
<br>
<br>
<br>
<br>The West Lafayette  graduate fee remission rate will be effective
<br>with pay period BW 14 (June 22-July 5, 2020).
<br>
<br>
<br>
<br>
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp; Graduate
<br>&nbsp; Fee Remits
<br>
<br>&nbsp;
<br>&nbsp; Old Rate
<br>
<br>&nbsp;
<br>&nbsp; New Rate
<br>
<br>&nbsp;
<br>&nbsp; West Lafayette (Biweekly)
<br>
<br>&nbsp;
<br>&nbsp; $397
<br>
<br>&nbsp;
<br>&nbsp; $420
<br>
<br>&nbsp;
<br>
<br>
<br>
<br>The Purdue Northwest graduate fee remission rate will be
<br>effective with pay period BW 14 (June 22-July 5, 2020).
<br>
<br>
<br>
<br>
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp; Graduate
<br>&nbsp; Fee Remits
<br>
<br>&nbsp;
<br>&nbsp; Old Rate
<br>
<br>&nbsp;
<br>&nbsp; New Rate
<br>
<br>&nbsp;
<br>&nbsp; Purdue Northwest (Biweekly)
<br>
<br>&nbsp;
<br>&nbsp; $291
<br>
<br>&nbsp;
<br>&nbsp; $319
<br>
<br>&nbsp;
<br>
<br>
<br>
<br>
<br>The West Lafayette staff, staff dependent/spouse fee
<br>remissions rate will be effective July 1. 
<br> 
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp; Staff
<br>&nbsp; and Other Fee Remits
<br>
<br>&nbsp;
<br>&nbsp; Old Rate
<br>
<br>&nbsp;
<br>&nbsp; New Rate
<br>
<br>&nbsp;
<br>&nbsp; Staff Charge Rate ($1 of salary)
<br>
<br>&nbsp;
<br>&nbsp; 0.0006
<br>
<br>&nbsp;
<br>&nbsp; 0.0015
<br>
<br>&nbsp;
<br>&nbsp; Staff Spouse/Dependent ($1 of salary)
<br>
<br>&nbsp;
<br>&nbsp; 0.0042
<br>
<br>&nbsp;
<br>&nbsp; 0.0035
<br>
<br>&nbsp;
<br>&nbsp; Total Charge Rate ($1 of salary)
<br>
<br>&nbsp;
<br>&nbsp; 0.0048
<br>
<br>&nbsp;
<br>&nbsp; 0.0050
<br>
<br>&nbsp;
<br>
<br>
<br>
<br>         
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 6/24/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>Due to an increase in fraudulent
<br>attempts and to ensure adequate support for
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; potential insurance claims, the
<br>Banking Verification Form is a mandatory requirement staff must include
<br>for vendors requesting payment via ACH.
<br>     
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br> 
<br>The COVID-19 pandemic has brought
<br>about rapidly changing processes for many businesses. This time of
<br>transitioning and adapting can create opportunities for fraud attempts. It is
<br>vital to remain vigilant against these attempts.
<br>
<br>
<br>
<br> 
<br>In response to this, Accounts Payable
<br>has updated the current Banking Verification Form.  (A Quick Reference Card is available.)
<br>
<br>
<br>
<br>
<br>
<br> The Purdue Banking Verification Form&nbsp;&nbsp;&nbsp;&nbsp; is both essential and required for all vendor creation and vendor change&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; requests.  All vendor requests, both new
<br>&nbsp;&nbsp;&nbsp;&nbsp; and change, need to include the Banking Verification Form, which is to be
<br>&nbsp;&nbsp;&nbsp;&nbsp; completed by Purdue staff only.  It is the responsibility of the
<br>&nbsp;&nbsp;&nbsp;&nbsp; Purdue staff member completing the DocuSign request to contact the vendor
<br>&nbsp;&nbsp;&nbsp;&nbsp; by phone to verify the information provided on the Sub W9 and Purdue ACH
<br>&nbsp;&nbsp;&nbsp;&nbsp; Form. 
<br> Accounts Payable has
<br>drafted sample scripts which can be used when verifying vendor
<br>&nbsp;&nbsp;&nbsp;&nbsp; banking information. These scripts are also available on the Finance Training website. 
<br> Accounts Payable would
<br>&nbsp;&nbsp;&nbsp;&nbsp; like to remind those working with payments to external vendors in any
<br>&nbsp;&nbsp;&nbsp;&nbsp; capacity of the importance of verifying all information changes. This
<br>includes banking verification, as well as verification when updating
<br>&nbsp;&nbsp;&nbsp;&nbsp; phone numbers, email addresses and remit addresses.
<br> Existing vendors should be contacted using the information currently in SAP, and all changes should be verified. Verifying
<br>&nbsp;&nbsp;&nbsp;&nbsp; the changes with the vendor avoids any false information being used for
<br>&nbsp;&nbsp;&nbsp;&nbsp; payments. Accounts Payable has compiled a list of vendors who have reported fraud attempts against them since the start of Fiscal Year 2020.  
<br>
<br>
<br>&nbsp;
<br>&nbsp; Name
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; Vendor #
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; Date
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Dustex LLC
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 5118332
<br>&nbsp; 100009001
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 7/1/2019
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Formulatrix
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 13598
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 8/19/2019
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; FA Wilhelm Construction
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 5001610
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 11/12/2019
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Peabody Coalsales LLC
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 5010146
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 11/15/2019
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Qubit Networks LLC
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 16480
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 1/14/2020
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Internal Business Systems Inc
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 5113455
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 2/10/2020
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Thorlabs
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 7227
<br>&nbsp; 2009984
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 2/13/2020
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Teledyne Instruments Inc
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 100009764
<br>&nbsp; 2009331
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 2/24/2020
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Nanoscience Instruments Inc
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 10423
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 3/5/2020
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Windy City Wire
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 14253
<br>&nbsp; 2007466
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 4/30/2020
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Poco Graphite and Entegris
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 2134
<br>&nbsp; 200875
<br>&nbsp; 2007572
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 4/30/2020
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Analytik Jena US LLC
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 100015312
<br>&nbsp; 100015313
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 6/11/2020
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp; Hummert International Inc
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 100011472
<br>&nbsp; 3007
<br>&nbsp;
<br>&nbsp;
<br>&nbsp; 6/13/2020
<br>&nbsp;
<br>
<br>Contact ap@purdue.edu with any questions.
<br>
<br>
<br>
<br>
<br> 
<br> 
<br>
<br> 
<br> 
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneBreaking News Article
 6/23/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective Monday, June 22, the purchasing card (P card)
<br>document header text was updated to include the cycle dates and the credit card’s last four digits.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>Previously, the document header text included the
<br>cardholder’s name while often cutting off other information due to space
<br>limitations.
<br>
<br>
<br> 
<br>
<br>
<br>An example of the updated requirements is provided below.
<br>
<br>
<br> 
<br>
<br>
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;  
<br>
<br>&nbsp;
<br>&nbsp; Amount
<br>
<br>&nbsp;
<br>&nbsp; Text
<br>
<br>&nbsp;
<br>&nbsp; Document
<br>&nbsp; Header Text
<br>
<br>&nbsp;
<br>&nbsp; New
<br>
<br>&nbsp;
<br>&nbsp; 40.63
<br>
<br>&nbsp;
<br>&nbsp; Hot Box Pizza LLC
<br>
<br>&nbsp;
<br>&nbsp; P card 8/07 – 9/06  
<br>&nbsp; 4469
<br>
<br>&nbsp;
<br>&nbsp; Old
<br>
<br>&nbsp;
<br>&nbsp; 40.63
<br>
<br>&nbsp;
<br>&nbsp; Hot Box Pizza LLC
<br>
<br>&nbsp;
<br>&nbsp; Johnson D.S/P card 08/07
<br>
<br>&nbsp;
<br>
<br> 
<br>
<br>
<br>The document header text is available in t-code
<br>FMRP_RFFMEP1AX (All Postings) and Cognos Transaction Listing report. 
<br>
<br>
<br> 
<br>
<br>
<br>Questions should be directed to treasreporting@purdue.edu.
<br></div>
ApprovedNoneRegular News Article
 6/23/2020Finance
  
<div>
<br>&nbsp; As a reminder, the last day to submit cash receipt vouchers - CRVs for deposit in this fiscal year is Friday, June 26.&nbsp; Please do not prepare any CRVs with a June date after June 26 until July 1.&nbsp; Any documents dated during this time frame will need to be deleted and re-keyed. Questions can be directed to ajemmons@purdue.edu.
<br></div>
ApprovedNoneRegular News Article
 6/23/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The issues with the
<br>Office Depot catalog have been resolved and all
<br>available items are displaying correctly now.
<br>&nbsp;
<br></div>
ApprovedNoneBreaking News Article
 6/22/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The
<br>Office Depot catalog is currently showing all items as unavailable. An update will
<br>be provided once the issues are resolved.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br></div>
ApprovedNoneBreaking News Article
 6/18/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Two training certifications must be completed by
<br>all individuals who perform purchasing functions for their department and are
<br>assigned the Ariba requisitioner role. The
<br>training certifications need to be completed prior to July 1 in order to maintain
<br>purchasing authorization.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; If an individual is newly requesting
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; the Ariba
<br>requisitioner role, they do not have to follow the July 1 deadline.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>This
<br>training is included in the Purchasing Delegation Authority Certification
<br>Program, which was established in 2019 to provide employees who perform
<br>purchasing functions with training on policies, the roles of Procurement
<br>Services and the importance of ethics and integrity in procurement.
<br>
<br>
<br> 
<br>
<br>
<br>As part of
<br>the program, the Ariba requisitioner role will not be provided without
<br>confirmation that the individual has completed the required training certifications.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>The first
<br>certification, Delegation
<br>of Authority Certification, provides guidance for requisitioners who have
<br>purchasing authority levels up to $9,999 for goods and services. The course is
<br>self-guided and includes a link to the Procurement Services delegation manual,
<br>a presentation and an assessment.
<br>
<br>
<br> 
<br>
<br>
<br>The second
<br>certification, P2P
<br>201 – Creating Requisitions in Ariba, provides instruction on how to
<br>properly use Ariba to search for goods and services and a simulation for
<br>creating and submitting a requisition. Individuals who have taken the
<br>face-to-face version, P2P 200, since November 2019 do not need to complete the
<br>online course.
<br>
<br>
<br> 
<br>
<br>
<br>Both
<br>certifications are available through the SuccessFactors Learning Module
<br>and must be completed annually. Individuals who wish to become a new
<br>requisitioner should complete both courses before submitting a role request.
<br>Existing requisitioners who fail to meet the requirements by July 1 will have
<br>that role removed, as stated in a notification issued in early April.
<br>
<br>
<br> 
<br>
<br>
<br>If
<br>individuals who do not perform purchasing functions received the notification,
<br>they should contact their business office to submit a request through the
<br>Identity Management System (IDM) to remove the Ariba requisitioner role.
<br>
<br>
<br> 
<br>
<br>
<br>A Quick
<br>Reference Guide on accessing completed course materials, training history and training
<br>confirmation is available. Questions should be directed to the Procurement
<br>Services Training department at pstraining@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedPurdue TodayRegular News Article
 6/18/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Payroll leads received the
<br>message below regarding business area corrections. Please note the following
<br>important tips when correcting the business area.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>·       
<br>Use the pencil to
<br>correct the cost override.
<br>
<br>
<br>·       
<br>The steps for making
<br>the correction are to delete the business area on the record, hit enter and
<br>then save the record.
<br>
<br>
<br>·       
<br>No other changes should be made to avoid breaking the Effort Reporting process from
<br>SEEMLESS.
<br>
<br>
<br> 
<br>
<br>
<br>Attached are the summer
<br>payments that were entered into IT 15 from the last time we ran payroll that
<br>must be reviewed and updated:
<br>
<br>
<br>1)     
<br>Filter by their
<br>area of responsibility
<br>
<br>
<br>2)     
<br>Review the summer
<br>pay cost elements ( for the time period and payments that are listed)
<br>
<br>
<br>3)     
<br>Check to see if
<br>the business area is correct.  
<br>
<br>
<br>a.       If it is correct they do not have to do anything to
<br>the record.
<br>
<br>
<br>b.       If the business area is incorrect – they should update
<br>the business area and then save the record.  
<br>
<br>
<br>4)     
<br>Questions can be
<br>sent to Linda Baer at lbaer@purdue.edu.
<br>
<br>
<br>5)     
<br>Once you reviewed
<br>and completed all of your entries, please send worksheet/workbook to Linda Baer
<br>at lbaer@purdue.edu indicating your area
<br>is completed.
<br>
<br>
<br> 
<br>
<br>
<br>Corrections should be complete
<br>by noon tomorrow (Friday).
<br>
<br>
<br> 
<br>
<br>
<br>The monthly payroll write
<br>will start on Monday, June 22. 
<br>
<br>
<br> 
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneBusiness Update Article
 6/18/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The monthly payroll write that
<br>would normally start today has been postponed until Monday, June 22. West
<br>Lafayette payroll centers and business offices can update cost distribution
<br>through noon tomorrow (Friday).
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>Yesterday, the West Lafayette
<br>payroll center leads were provided a workbook to review and updated business
<br>areas and cost distribution.
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 6/18/2020General Info
  
<div>
<br>&nbsp;
<br> Please note the
<br>2020-2021 Internal Orders (IOs) below for federal work-study students :
<br>
<br>
<br> 
<br>
<br>
<br>
<br>August 24, 2020 –
<br>May 8, 2021
<br>
<br>
<br>
<br>
<br>
<br>·      
<br>On Campus:  61019000 (Regular)
<br>= 7400000391
<br>
<br>
<br>
<br>·      
<br>On Campus:  61019003 (Community
<br>Service) = 7400000394
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>
<br>
<br>
<br>If a department is employing
<br>federal Work Study Students during the 2020-21 academic year, please double check that the cost distribution is
<br>set up properly in PA20, utilizing the appropriate IO noted above.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>Due to end-of-year federal reporting, if a department has
<br>a need to process a retroactive payroll for a student utilizing federal work-study funding for the July 1, 2019 - May 9, 2020 timeframe after June 30, 2020, the department will need to pay these earnings at 100 percent.  We
<br>will no longer post to the 19-20 IO(s) after June 30, 2020. 
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>Questions can be directed to workstudy@purdue.edu or 765-494-7581.
<br>
<br> 
<br></div>
ApprovedNoneRegular News Article
 6/18/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; FAC300 is the role most business office staff have that
<br>allows them to create and change WBSEs. This role has been modified and will
<br>no longer allow the user to change the project type or the responsible
<br>cost center (RCC) once a new level 3 line has been created and saved.
<br>If there is a need for the project type or the RCC to be changed, please email cmdt-all@purdue.edu to request the
<br>change. The master data team will verify
<br>there are no postings prior to making the changes. Staff with this role
<br>will still be able to make changes to the attributes on the WBS element
<br>customer fields. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 6/17/2020Finance
  
<div>
<br>&nbsp; Due to a payroll error, about 500 student employees, enrolled with a minimum of 3 credit hours in the summer session, had Social Security and Medicare taxes (FICA) taxes withheld in error on the 6/17 pay.
<br> 
<br>We are aware of the issue, and will have it corrected by the 7/1/2020 pay check.  The effected employees will see the FICA taxes refunded to them in that paycheck.
<br> 
<br>Employees and Payroll Centers do not need to contact the Payroll or Tax groups, as we are working on the issue, and have the list of effected employees.
<br>
<br> 
<br>Thank you.
<br>
<br> 
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneBreaking News Article
 6/16/2020People
  
<div>
<br>&nbsp;
<br>Global Support has received questions about how to handle new faculty, LTLs and Post Docs who are not expected to be able to arrive in the US in time for their start date due to Visa delays and/or COVID travel restrictions.  According to the Provost&#39;s Office, departments should follow the process below for these individuals:
<br>
<br>Defer the start date of the candidate if possible.If the start date must be held firm, and the work can be completed remotely, the department should engage their Dean to approve pursuing the desired start date. It is recommended that the Business Manager, ISS liaison and employee&#39;s supervisor be part of this communication.With the Dean&#39;s approval, the candidate&#39;s information must be sent to Global Support to evaluate whether and under what circumstances the individual can be employed remotely from their current country.  This is done by way of Change of Duty request and spreadsheet further explained below.
<br>The Deans are aware of this process and may be communicating it internally as well. 
<br>
<br>Part of fulfilling the requirements in an offer letter is to be able to be employed in the United States.  Employing someone from an international location is not always an approvable arrangement and has many moving parts.  Therefore, each case will need to be reviewed individually and will be taken to the Global Resource Committee.
<br>
<br>As always required for individuals requesting to perform work remotely from an international location, a Change of Duty request must be submitted for these individuals.  This ensures the appropriate programmatic and central approvers are engaged.  However, due to this unique situation, we are requesting these individuals also be added to the attached spreadsheet. 
<br>
<br>The spreadsheets will be gathered for a holistic, university-level review with the Global Resource Committee, executive leadership and external experts as needed.  The spreadsheet also allows a department or college to have a full grasp of everyone in the area making this request.
<br>
<br>For current faculty, LTLs, and post docs who are not projected to be able to return in time for their fall appointment, approval from the Dean will still be required to confirm that the work can be done remotely and to proceed.  Once confirmed, a Change of Duty should be submitted and they too should be submitted on the spreadsheet for review.
<br>
<br>Please email the completed spreadsheet to Crystal Seibert, Senior Global Compliance Officer, by June 30th to begin the evaluation.
<br>
<br>For Grad students in similar situations, please refer to Dean Mason&#39;s memo dated April 21, 2020 and any more recent communications.</div>
ApprovedNoneRegular News Article
 6/11/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The non-student, FI-AR, Accounts Receivable annual write-off will be
<br>processed Tuesday, June 16, 2020, with a backup date of Wednesday, June 17,
<br>2020, should additional time be needed.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>Business offices may review the dollars written off for their
<br>respective areas by running
<br>
<br>
<br>FAGLL03-G/L Account Line Items:
<br>
<br>
<br> 
<br>
<br>
<br>G/L:  543035
<br>
<br>
<br>All Items àPosting
<br>Date 6/16/2020 to 6/18/2020
<br>
<br>
<br>Layout: /FI-AR WO
<br>
<br>
<br>Results are summed by IO
<br>
<br>
<br>Doc Type ZA
<br>
<br>
<br> 
<br>
<br>
<br> 
<br>
<br>
<br>The student, BANNER,
<br>Accounts Receivable annual write-off will be processed Tuesday, June 9, 2020,
<br>with a backup date of Wednesday, June 10, 2020, should additional time be
<br>needed.  The general ledger posting date will
<br>be the day following the processing date.
<br>
<br>
<br> 
<br>
<br>
<br>Business offices may query the dollars written off for their
<br>respective areas by running Banner Form TGIACCD-Account Detail Code Query.  The TGIACCD-Account Detail Code Query QRC is
<br>attached for reference.
<br>
<br>
<br> 
<br>
<br>
<br>The Banner write-off gl is 543033.
<br>
<br>
<br> 
<br>
<br>
<br>For information regarding FI-AR write-off
<br>details, please contact Joya Luzinski at 494-7364, email jluzinsk@purdue.edu or Carol Robbins at 494-0917, email carobbin@purdue.edu.
<br>
<br>
<br> 
<br>
<br>
<br>For information regarding Banner
<br>write-off details, please contact Joya Luzinski at 494-7364, email jluzinsk@purdue.edu or Michelle Fulk at 494-7575, email mfulk@purdue.edu.
<br>
<br>
<br>For additional information regarding FI-AR reporting, please
<br>contact Edie Doland at
<br>494-7362 or via email to emdoland@purdue.edu.
<br>
<br>
<br> 
<br>
<br>
<br>For additional information regarding Banner reporting or running
<br>TGIACCD, please contact Cheryl Files, via email to cfiles@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneBusiness Update Article
 6/9/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;
<br>&nbsp;
<br>&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Date 2020
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Category
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Activity
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; May 31
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;  
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Purchasing
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Departments
<br>&nbsp; should review outstanding commitments by using the Outstanding
<br>&nbsp; PO/Commitment Report in the BI located under Boiler Insight
<br>&nbsp; Standard Content&nbsp; Procurement. Choose FM or GM when running the
<br>&nbsp; report to view all outstanding POs for your financial unit. See
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Outstanding
<br>&nbsp; PO / Commitments Report Boiler Insight QRG
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; for
<br>&nbsp; instruction. Some information may no longer apply.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp; Follow Receiving in Ariba QRC for canceling PO or reverse receipt
<br>&nbsp; instructions.
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; May 31
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Accounts
<br>&nbsp; Payable
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Departments
<br>&nbsp; should review outstanding parked documents.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp; Refer to the
<br>&nbsp; email sent out by cmdt-all@purdue.edu for all parked
<br>&nbsp; documents.
<br>
<br>&nbsp; ·        
<br>&nbsp; All Parked documents still left in the system from period 1 – 6
<br>&nbsp; (July 2019 – Dec. 2019) will be automatically deleted during May month end
<br>&nbsp; close.
<br>
<br>&nbsp; ·        
<br>&nbsp; All others will be deleted during June month end close. If your
<br>&nbsp; document is deleted, you will be responsible for rekeying it if it is needed
<br>&nbsp; after the new fiscal year.
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; May 31
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Purchasing
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Deadline for
<br>&nbsp; Ariba requisitions&nbsp; $10,000 must be sent to purchasing agent for approval
<br>&nbsp; to be charged on current year funds. Contact the appropriate purchasing agent
<br>&nbsp; to determine timing.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; June 5
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;  
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Purchasing
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Deadline for
<br>&nbsp; Ariba new vendor requests to be submitted using
<br>&nbsp; the Docusign
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; New PO Supplier Request Form
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; for approval
<br>&nbsp; to be charged on current year funds.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; June 5
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Accounts
<br>&nbsp; Payable, Tax, Master Data
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Deadline for
<br>&nbsp; New/Change Vendor Forms to be submitted using Docusign.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp; ·        
<br>&nbsp; Be sure to include Wire Transfer information if applicable.
<br>
<br>&nbsp; ·        
<br>&nbsp; Format the first “Name” box in Docusign – Name Vendor Name
<br>
<br>&nbsp; ·        
<br>&nbsp; For a RUSH:
<br>
<br>&nbsp; -         
<br>&nbsp; Format the first “Name” box in Docusign – RUSH Name Vendor Name
<br>
<br>&nbsp; -         
<br>&nbsp; Ensure you include the justification for the RUSH
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; June 12
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Purchasing
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Deadline for
<br>&nbsp; Ariba requisitions&nbsp; $10,000 with no supplier on any line, part # field is
<br>&nbsp; blank on any line, non-US supplier or shipping terms field is blank on any
<br>&nbsp; line must be to purchasing agent for approval to be charged on current year
<br>&nbsp; funds.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; June 19
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Tax
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Deadline for
<br>&nbsp; ZV60 submission for tax review and approval.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; June 25
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Approvers
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Deadline for
<br>&nbsp; ZV60 Fiscal Approvals to be complete.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp; ·        
<br>&nbsp; Approvers need to be prepared to review and expedite approvals.
<br>
<br>&nbsp; ·        
<br>&nbsp; Ensure backup is available in the event an approver is unavailable.
<br>
<br>&nbsp; ·        
<br>&nbsp; Carefully review the vendor name, vendor address, invoice
<br>&nbsp; number, invoice date, baseline date, banking details if applicable, payment
<br>&nbsp; method, payment terms and backup documentation.
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; June 26
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;  
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Purchasing
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Deadline for
<br>&nbsp; Ariba requisitions to be charged on current year funds for routing catalog
<br>&nbsp; orders ( $10,000). All requisitions need to be fully approved by 5 p.m.
<br>&nbsp; EDT June 26, 2020.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; June 26
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Travel
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Complete and
<br>&nbsp; accurate expense reports must be submitted by the traveler, approved by the
<br>&nbsp; fiscal approver and received in the Central Travel Office no later than 5
<br>&nbsp; p.m. EDT June 26, 2020 to ensure the payment of travel reimbursements that
<br>&nbsp; need to be recorded in FY20.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;
<br></div>
ApprovedNoneRegular News Article
 6/1/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The Change in Duty Station form and process have been
<br>updated, and the form will now be initiated via DocuSign. Employees requesting
<br>a change in duty station must contact their business office or payroll center
<br>to initiate the form, which will then be routed to the employee.
<br>
<br>
<br> 
<br>
<br>
<br>A Change in Duty Station form is required for faculty, staff
<br>and graduate appointments when an employee’s normal work duties will be
<br>performed away from the hiring campus for more than 22 days. The change in
<br>location is not required to complete the work; rather, the same work can be
<br>completed from a different location.
<br>
<br>
<br> 
<br>
<br>
<br>Examples include, but are not limited to:
<br>
<br>
<br>·        
<br>limited-term lecturers requesting to teach an
<br>online course from their home city in another state, instead of in person, on
<br>campus; and
<br>
<br>
<br>·        
<br>graduate students who need to return to their
<br>home county to renew their visa but can complete work remotely while abroad.
<br>
<br>
<br> 
<br>
<br>
<br>Working remotely due
<br>to COVID-19: If an individual is
<br>currently working remotely outside of Indiana, a Change of Duty Station form
<br>should be on file for them. For employees working outside of Indiana who do not have a
<br>Change of Duty Station form on file, one should be completed as soon as possible;
<br>please use the date the employee began working in the new location as the begin
<br>date on the form.
<br>
<br>
<br> 
<br>
<br>
<br>If the actual work requires an individual’s presence to
<br>be in a location other than the hiring campus for more than 22 days (i.e. to
<br>work in a specific international lab), then a Research/Instructional/Engagement
<br>Leave Request should be completed in SuccessFactors instead of a Change of Duty
<br>Station.
<br>
<br>
<br> 
<br>
<br>
<br>A Change in Duty Station request
<br>must be approved by several people. Requests should be approved before making
<br>any travel arrangements. Requests should be submitted with adequate time to
<br>allow for review and other considerations. Similarly, the intent to hire
<br>someone to work from a location other than the hiring campus should contain an
<br>approved Change of Duty Station before the hire is finalized.
<br>
<br>
<br> 
<br>
<br>
<br>If the college-specific payroll
<br>center on the West Lafayette campus (or other administrator assigned by Purdue
<br>Northwest or Purdue Fort Wayne campuses) initiates the form within DocuSign, the
<br>initiator will be able to track the form’s progress. A Quick Reference Guide is
<br>available to provide instructions on accessing DocuSign and initiating the
<br>form.
<br>
<br>
<br> 
<br>
<br>
<br>When routing the Change in Duty
<br>Station request for approval, forms for faculty should include routing to the
<br>Provost’s designee, Lisa Mauer. Change in Duty Station forms for non-faculty do
<br>not include the Provost. Graduate staff appointments should include the
<br>Graduate School.
<br>
<br>
<br> 
<br>
<br>
<br>Helpful links:
<br>
<br>
<br> 
<br>
<br>
<br>·        
<br>Change
<br>in Duty Station form
<br>
<br>
<br>·        
<br>Change
<br>in Duty Station Quick Reference Guide
<br>
<br>
<br>·        
<br>Change
<br>in Duty Station process
<br>
<br>
<br>·        
<br>Business@Purdue
<br>forms and processes
<br>
<br>
<br>·        
<br>DocuSign
<br>resources
<br>
<br>
<br>
<br></div>
ApprovedNoneBusiness Update Article
 5/27/2020Finance
  
<div>
<br>&nbsp; The Fall 2019 – 2020 Semester Effort Reporting Personnel Activity Reports
<br>(PARs) are currently being processed electronically via the SEEMLESS
<br>application through the OneCampus Portal.
<br>
<br>Due to the recent COVID-19, the deadline for faculty to approve FALL 2019 PARs
<br>was extended to May 31st, 2020.   Faculty will be able to certify their
<br>PARs through this upcoming weekend. 
<br>
<br>If you need assistance with certifying your PARs, first contact your Business
<br>office and if they are unable to assist, then email Effort@Purdue.edu
<br>for additional assistance. 
<br>
<br>
<br> 
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneBreaking News Article
 5/26/2020Finance
  
<div>
<br>&nbsp; The Year End Calendar has been uploaded to the year end SharePoint site. Dates on the calendar are subject to change.
<br> 
<br>Note: Period 12 will close on Monday July 6. Please plan accordingly.
<br></div>
ApprovedNoneRegular News Article
 5/26/2020Finance
  
<div>
<br>&nbsp;
<br>The Office of Treasury Operations has implemented a new simplified Request for Wire Transfer form and Quick Reference Guide. This simplified form provides for vendor/payee certification of payment instructions and/or specific documentation of wire transfer payment instructions from the vendor/payee.
<br>
<br>
<br>
<br>
<br>
<br>This form is available for use immediately. Wire transfer requests submitted after June 15, 2020 must be on this new form. Requests submitted on the old form after that date will be requested to be resubmit on the new form.
<br>QRG - Wire Transfer Request Form
<br>Form - Wire Transfer Request
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 5/21/2020General Info
  
<div>
<br>&nbsp;
<br>
<br>The Webclock will be unavailable due to maintenance for two
<br>hours on Sunday, May 24, beginning at midnight through 2 a.m.Employees and supervisors that normally utilize Webclock
<br>during this time will need to add or change clock in/out time once the Webclock
<br>is available. The Recording and Editing Cheat Sheet provides
<br>guidance for adding or changing time.Contact timeadmin@purdue.edu with further
<br>questions.
<br></div>
ApprovedNoneRegular News Article
 5/21/2020General Info
  
<div>
<br>&nbsp; Some helpful reminders about recording and approving time are being presented in advance of the upcoming Memorial Day holiday on Monday, May 25.Employees should submit their time prior to the end of the last day worked this week.Supervisors will still need to approve time by Monday at 10 p.m.If a supervisor does not complete approvals by Monday at 10 p.m., the system will force approval, and a list will be sent to the supervisor to update and approve no later than Tuesday afternoon.
<br>Timekeeping resources are located within the Pay@Purdue web page. Supervisors can review approval process details online.
<br>Contact timeadmin@purdue.edu with questions.
<br></div>
ApprovedNoneRegular News Article
 5/21/2020General Info
  
<div>
<br>&nbsp;
<br>
<br>The overpayment
<br>recovery process has been updated. West Lafayette payroll centers (as well
<br>as PNW/PFW HR-Payroll) can access the online
<br>(Power Form) Agreement Form and assist employees with completion. A Quick
<br>Reference Guide is available for those utilizing the form for the first
<br>time. The completed, signed form is emailed to the employee via DocuSign. The payroll
<br>center/HR department is responsible for uploading the completed form to the Overpayment
<br>SharePoint site. Payroll will utilize this site to process and organize
<br>overpayment agreements. For your information, this site is adjoined to the Payroll
<br>site for offer letters and I-9 verification (during virtual authorization). The Wage
<br>Overpayment webpage outlines the recovery process and available repayment
<br>plans. As stated in the process and website, when discussing overpayments with
<br>employees, payroll centers/HR department can also offer the Overpayment
<br>Information – Frequently Asked Questions as a reference. Employees must
<br>respond to Payroll Centers or HR departments within 30 business days of
<br>notification of overpayment.  For quick reference, overpayment information is found in the
<br>following webpages or SharePoint sites.WebsiteResource LinksBusiness@Purdue ​ ​ ​Forms, Processes and Training ​ ​Forms – Overpayment AgreementProcess – Time and Pay – Overpayment Recovery ProcessTraining – Payroll – Overpayment Recovery ProcessWage Overpayment
<br> Wage Overpayment
<br>Overpayment SharePoint site​
<br>
<br>
<br>
<br>Please contact payrollpayments@purdue.edu
<br>with questions.
<br>
<br></div>
ApprovedNoneRegular News Article
 5/21/2020General Info
  
<div>
<br>&nbsp; The 2020-2021 calculators for FY/AY appointments when period rate is known or unknown are now available. The calculators are often used for lecturer appointments. Both worksheets are located in Business@Purdue – Forms, Processes and Training – Payroll.Quick links:Calc Period Rate KnownCalc Period Rate UnknownContact payspec@purdue.edu with questions.
<br></div>
ApprovedNoneRegular News Article
 5/21/2020General Info
  
<div>
<br>&nbsp; The separation agreements process has been recently updated. It includes additional steps when a position needs to be filled prior to the end of a separation agreement. It also outlines how Payroll is informed of terminations with separation agreements.
<br>The separation agreements process is located in Business@Purdue - Forms and Processes
<br>– Offboarding/Terminations.
<br>It is also linked under Training
<br>– Employee
<br>Data Changes.
<br>
<br>The Termination
<br>process also links to the separation agreements process.
<br>
<br>Contact oecomm@purdue.edu
<br>with questions.
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 5/19/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Summer Pay 2020 is accessed through the SEEMLESS application
<br>utilizing the OneCampus Portal and then searching for SEEMLESS.   Summer Pay calendars have been loaded for
<br>2020.
<br>Monthly payroll runs this week and all pre-payroll tasks
<br>need to be completed by Wednesday, May 20th at 5 pm.
<br>
<br>As a reminder, if you utilize the ZHCM_Addpay report it sometimes
<br>reports false duplicates.   Therefore, Business
<br>offices should check Summer Calendar entries in ECP PA0020, Infotype IT0015,
<br>wage type 1315. 
<br>If you need assistance with Summer Pay, first contact your
<br>Business office and if they are unable to assist, then email SummerPay@Purdue.edu for additional assistance.
<br>
<br>
<br>
<br></div>
ApprovedNoneBreaking News Article
 5/18/2020Finance
  
<div>
<br>&nbsp;
<br>
<br>
<br>
<br>The Fall 2019 – 2020 Semester Effort Reporting Personnel Activity
<br>Reports (PARs) are currently being processed electronically via the SEEMLESS application
<br>through the OneCampus Portal. 
<br>
<br>
<br>
<br>
<br>
<br>As a reminder, PARs in a Pre-Audit review status will need
<br>to be searched and reviewed under the ALL tab in SEEMLESS and approved by the
<br>Pre-Auditor.
<br>
<br>
<br>
<br>
<br>
<br>Due to
<br>the recent COVID-19, the deadline for FALL 2019 PARs has been established as May 31st, 2020.
<br>
<br>
<br> 
<br>
<br>
<br>If you need assistance with certifying your PARs, first contact
<br>your Business office and if they are unable to assist, then email Effort@Purdue.edu for additional assistance. 
<br>
<br></div>
ApprovedNoneBusiness Update Article
 5/14/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>Please notate the
<br>2020-2021 IO(s) below for Federal Work Study students employed within your
<br>Department: 
<br>
<br>August 24, 2020 –
<br>May 8, 2021
<br>On Campus:  61019000 (Regular) = 7400000391On Campus:  61019003 (Community Service) = 7400000394
<br>
<br>If you are employing
<br>Federal Work Study Students during the 2020
<br>- 21 academic year, please double check that your cost distribution is
<br>setup properly in PA20 utilizing the appropriate IO noted above.
<br>
<br>
<br>
<br>
<br>
<br>Due to end of year Federal Reporting, if your department has
<br>any need to process after June 30, 2020 a retroactive payroll for the
<br>timeframe of July 1, 2019 – May 9, 2020 for a student utilizing Federal Work
<br>Study funding, the department will need to pay these earnings at 100%.  We
<br>will no longer post to the 1920 IO(s) after June 30, 2020. 
<br>
<br>
<br>
<br>
<br>
<br>Questions:  email workstudy@purdue.edu or call 494-7581.
<br></div>
ApprovedNoneBreaking News Article
 5/5/2020General Info
  
<div>
<br>
<br>The Action Automation Dashboard has been updated with new
<br>change in pay functionality. West Lafayette Payroll Centers, Purdue Northwest
<br>Human Resources and Purdue Fort Wayne Human Resources now have the ability to do mass pay changes for undergrad students. The
<br>recently created Action
<br>Automation – Change in Pay – Undergrad (Mass) Quick Reference Guide has
<br>been added to the Action
<br>Automation Dashboard Resources. Questions can be sent to oecomm@purdue.edu.
<br></div>
ApprovedNoneRegular News Article
 5/5/2020General Info
  
<div>
<br>
<br>The pause for completing section 2 of the I-9 has been
<br>lifted. Updated Quick Reference Guides have been provided to I-9 verifiers.
<br>They can virtually complete New Hire Data Verification for new hires through
<br>the Onboarding Dashboard. Virtual completion will be done for employees hired
<br>on March 20 and later. The Working Through COVID-19
<br>– Hiring and
<br>Onboarding website has been updated, as well as the Hiring and
<br>Recruitment webpage for faculty and staff on the Purdue COVID-19 Updates website.
<br>I-9 verifiers have access to the recently updated QRGs and
<br>process: 
<br>The New
<br>&nbsp;&nbsp;&nbsp;&nbsp; Hire Data Verification Quick Reference Guide outlines how to complete
<br>&nbsp;&nbsp;&nbsp;&nbsp; section 2 virtually.The How
<br>&nbsp;&nbsp;&nbsp;&nbsp; to Capture I-9 Documents Virtually QRG provides details on how to use
<br>&nbsp;&nbsp;&nbsp;&nbsp; WebEx or FileLocker to review needed documents.Three updated QRGs demonstrate how to complete
<br>&nbsp;&nbsp;&nbsp;&nbsp; reverifications through the Onboarding tile or TALX.I-9
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Reverification - SuccessFactors I-9
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Reverification -  Citizenship Change   I-9
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Reverification - TALX
<br>
<br>I-9 verifiers can reach out to HROnboardingTickets@purdue.edu
<br>with any questions. General questions can be sent to oecomm@purdue.edu.</div>
ApprovedNoneRegular News Article
 5/5/2020General Info
  
<div>
<br>&nbsp; The process for requesting time off has been updated to accommodate requests for recurring absences, such as partial days (or certain hours) off over multiple days.
<br>Previously, if an employee needed to take four hours off on three consecutive days, those leaves would each have to be entered separately. Now, an employee can set the number of hours off needed and then list the consecutive days for which that time off is planned.
<br>Here&#39;s how the updated process works:
<br>When an employee needs to request a recurring absence, they will select &quot;New Absence&quot;, just as with any other time off request.Next, select the absence type. Enter the start date and the number of hours being requested. (The default is eight.) Now, select the &quot;Recurring Absence&quot; checkbox.Select the appropriate response for Recurs (daily, weekly or biweekly) and enter the end date.Add comments, if needed, and submit the request.
<br>
<br>As with any time off, it is
<br>important for the employee and supervisor to discuss workload, team schedules
<br>and needs prior to requests for time off being submitted.
<br>According to Purdue’s Leaves of
<br>Absence policy, “Exempt employees may take vacation in increments of no
<br>less than one-half day (i.e., four hours). Non-exempt employees may take
<br>vacation of no less than one-tenth hour.”
<br>The updated Time
<br>Off Quick Reference Guide (QRG) is included in
<br>the Timekeeping, Pay
<br>and Time Off resources located on the Human Resources website.
<br></div>
ApprovedNoneRegular News Article
 5/5/2020Buying
  
<div>
<br>&nbsp; In order to support recent budget guidance from the Treasurer’s Office and continue to adapt to changes that have resulted from the coronavirus, Procurement Services is announcing expanded purchasing and travel restrictions. The goal is to help reduce spending at the West Lafayette, Northwest and Fort Wayne campuses.
<br>Essential spend
<br>As previously communicated, all nonessential expenditures – for example travel, conferences, use of consultants – are to be suspended and new financial commitments are to be avoided until further notice. Essential functions are defined as purchases or contracts that support research, online learning or infrastructure (technological or physical). Purchasing should continue to be limited to activities and items supporting essential functions.
<br>Research-related expenditures
<br>Research conducted on sponsored fund accounts should continue using standard purchasing approaches. It is important that orders involving perishable items be made only when it is certain they will be received and used within shelf life. New faculty hires may purchase equipment and/or supplies using startup funds as specified in their offer letters. Prior to purchasing, arrangements must be in place for receiving the order by the intended ordering unit (e.g., department, center) at the receiving location (i.e., specific building). More information including guidance on other sponsored funding can be found on the COVID-19 research operations page.
<br>Travel
<br>Travel restrictions currently in place will continue. More information will be shared in a forthcoming communication.
<br>Purchasing of essential PPE and protective supplies for Fall 2020
<br>Procurement Services is working with campus stakeholders and vendor partners to identify personal protective equipment (PPE) and protective supplies (hand sanitizer, disinfecting wipes, etc.) for the fall semester. There should be no need for departments to purchase on their own; all requests for specific products should be submitted to Procurement Services at purchasingrequest@purdue.edu.
<br>Procurement card limits
<br>Effective May 1, purchasing card (P card) monthly limits were reduced to $1,000, and the following purchase types no longer are allowed on P cards:
<br>Airlines.Hotels.IT hardware, software and services.P cards used to support research activities may need different monthly limits. Those requests should be submitted as a temporary increase using the P Card Temporary Increase Request form. Travel cards should be used to reserve travel activity, such as airline and hotel reservations, if a travel waiver is approved.
<br>Ariba catalogs must be used whenever possible, and orders placed on the P Card will be monitored to ensure compliance and support of essential functions. For purchases in which P Card use is appropriate, P Card guidelines must continue to be followed.
<br>More information
<br>Check the Procurement website for the most current purchasing information related to COVID-19 and spend reduction initiatives.
<br></div>
ApprovedNoneRegular News Article
 4/30/2020General Info
  
<div>
<br>&nbsp; For all employees who were hired in Equifax I-9 Management System (TALX) and now require I-9 reverification due to their work authorization expiring soon, I-9 verifiers are now able to add comments to the employee&#39;s record to indicate that the reverification was completed virtually. Verifiers who have already completed I-9 reverification in TALX should utilize the SharePoint site to identify those that were completed prior to this update and need the virtual I-9 reverification comment added. Quick References Guides are available on how to complete reverifications and utilize the SharePoint site for tracking and how to receive needed information via Filelocker or Webex. All the recently updated I-9 Verifier QRGs are available online. Please email HROnboardingTickets@purdue.edu with any questions.</div>
ApprovedNoneRegular News Article
 4/21/2020General Info
  
<div>
<br>&nbsp; The ability for I-9 Verifiers to virtually complete New Hire
<br>Data Verification for new hires is now available in the Onboarding
<br>Dashboard.  Virtual completion should be done for employees hired on March
<br>20th or later.  New Hire Data Verification process has been
<br>updated to acknowledge that physical inspection of document(s) has been
<br>deferred.  A New
<br>Hire Data Verification Quick Reference Guide is available for this new
<br>temporary virtual process.
<br>The ability for I-9 Verifiers to virtually complete I-9
<br>Reverification is also now available in the Onboarding Dashboard. A report will
<br>be provided by I-9 Support containing past and upcoming reverifications. 
<br>An I-9
<br>Reverification Quick Reference Guide is available for this new
<br>temporary virtual process. Reverification should only be completed if their
<br>original work authorization expiration date is on or before May 31st and
<br>their new work authorization expiration date has been extended or shortened, or
<br>if they have changed their visa or citizenship status.
<br>A SharePoint site has been created to help track virtual New
<br>Hire Data Verification and virtual I-9 Reverification.  A Quick Reference
<br>Guide has been created on how to utilize FileLocker
<br>and WebEx for Collecting I-9 Required Document(s) Virtually. 
<br>Document(s) will need to be physically inspected once the stay-at-home order is
<br>lifted.  No physical inspection should be completed until further
<br>communication is announced on this process.
<br>
<br>The Quick Reference materials are available under Onboarding
<br>in the Training SharePoint site. The Updated QRGS include the following:
<br>How to capture I-9 Verification Documents for new hire and I-9 Verifier New Hire Data Verification (New Hire Works Virtually) - I-9 VerifierI-9 reverification (employee works virtually) I-9 reverification (employee works virtually) citizenship changeI-9 reverification (employee works virtually) TALX Please contact HROnboardingTickets@purdue.edu for
<br>further questions.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 4/21/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; At the onset of 2020, the revised
<br>W-4 did not have all new fields factored into the federal withholding
<br>calculation. Employees who updated 2020 federal W-4 withholding elections prior
<br>to April 7 are encouraged to review federal withholding on their
<br>paychecks. Updates to withholding calculations have been made to align
<br>with the revised IRS Form W-4. The upcoming paycheck will more accurately
<br>reflect the withholding calculations going forward.
<br>
<br>
<br>
<br>
<br>
<br>A new W-4 can be submitted at any time to update withholding
<br>elections. Employees should note there is no requirement to update federal W-4
<br>elections in 2020. For employees who have not submitted an updated W-4 in 2020,
<br>this update should not affect the federal withholding.
<br>
<br>
<br> 
<br>
<br>
<br>To submit a new W-4, employees will need to complete a BSI
<br>Tax Form application. The BSI form is located in SuccessFactors under the
<br>Payroll information section. Please visit Employee Self-Service
<br>Tasks for further information.
<br>
<br>
<br> 
<br>
<br>
<br>Please note some users previously experienced error messages
<br>when updating their withholding. If a user encountered an error with the
<br>application form in the past, it will prevent them from making future
<br>changes. Currently, the Tax Team is working to clear those errors so
<br>employees can access the electronic process. A communication will be sent out
<br>once the issue is resolved. In the meantime, employees receiving these errors
<br>can reach out to tax@purdue.edu for
<br>assistance.  
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 4/14/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The Office of Treasury Operations has launched a new website
<br>in compliance with the University&#39;s rebranded look and compliant with the
<br>requirements for accessibility. Please update your bookmarks to find
<br>information on the request for wire transfer form and information on payment
<br>cards, banking matters, private business use and university debt.
<br>
<br>
<br>Check out the new website here! 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 4/14/2020Research
  
<div>
<br>&nbsp;
<br>Because of lessons learned in recent federal audits, a review of the QTR Commitment Items Listing was conducted and as a result SPS has some changes to the Commitment Items included in the list.  There were also some Commitment Item category changes to better align with the current Commitment Item (CI) Categories.  See below for a detailed list of changes.Commitment Items removed from the QTR – these have been removed from the Sponsored Class mapping, so they are unable to be posted to Grant Funds530110 – ITaP Common Good Tel/Data Services533610 – Entertainment546325 – Decorations546435 – Hospitality523110 – Recharge SubsidyCommitment Items added to the QTR522005 – Cleaning and Sanitation (white)522010 – Paper Products (white)508080 – Moving Allowance (white)Changes Highlighting Codes- note there are no longer any RED – unallowable on sponsored funds on the QTR – these have all been unmapped in #1 above or are changed below522030 – Paint and Painting Supplies:  change from red to white534045 – Building Alterations - :  change from red to yellowAs a reminder, business office account managers are expected to review and take action on the report findings. The report is intended to be a management tool and the listing provides the opportunity for Business Managers to work with their staff to ensure proper assignment of commitment items, identify training opportunities; familiarization with sponsored program accounts within their departments and early detection of potential problems.  See Questionable Transaction Report (QTR) – Business Management for full process review.All of the above changes have been incorporated into the current standard report Questionable Transaction Listing in the Standard Content&nbsp; SPS folder in Cognos.  This report will also be automatically sent on a monthly basis to the business office generic email based on Sponsored Program Responsible Cost Centers beginning  in April 2020.   In addition, enhancements have been made to both reports.  See below for details.Added a link to the Questionable Commitment Item ListingColor coded the Commitment Item to correspond to legend on the Questionable Commitment Item fileAdded a column to show whether posting date is within the last 90 days of the grantAdded a few more descriptive fields about the transaction (Document Type, Header Text, PO#)
<br></div>
ApprovedNoneRegular News Article
 4/10/2020Finance
  
<div>
<br>&nbsp; ​We are asking you to set up separate COVID IOs to track S&amp;E costs. There is no guarantee of reimbursement or relief from Federal or State relief funds, nor is there a guarantee of central reimbursements to departments.  However, if we do not track these costs we have no chance to apply for relief, nor can we tell how much the COVID event has cost the University.  Therefore, it is important to set up these IOs and track related costs.
<br>FEMA fact sheet on reimbursable costs is attached.  Some FEMA related examples:
<br>Emergency Operation Center CostsDisinfection of eligible public facilitiesCOVID related temporary medical shelter setup/patient transportCOVID related medical supplies/equipment/waste disposalPersonal protective equipment/hazardous material suitsCOVID related communications costsCARES and other Congressional Acts also provide relief for costs to convert to online education and other COVID related costs resulting from changes we must make in our business, and should be posted to COVID IOs.  
<br>Some examples:
<br>Costs to convert to online educationNon-refundable costs that were lost due to COVID related cancellations (i.e.: study abroad or conference costs—not payments using the one-time COVID vendor).  Non-recoverable excess expenses and losses on revised activities due to impact of COVID.  If the revised activity (ie: virtual commencement as opposed to live) costs are in excess of the budgeted original costs, a JV should be done to capture the excess.  Please contact Comptroller if you have these situations. Special instructions for IO setup:
<br>Request IO as instructed in KO01 – Create Internal Order QRGDescription of the IO should begin with COVID for ease of identificationPlease select a Parent Funded Program (as these costs will be consuming general or other funds, so we won&#39;t have deficit balances in these new COVID IOs).  The Parent Funded Program should have the same fund, funds center, business area, and DAC as the new IOPlease enter COVID in the Endowment Funds 5 field.  These fields are used for special groupings (even though they are labeled Endowment) so this will group all COVID costs togetherPlease enter an end date of 12-31-2021 for these IOsYou do not have to complete the IO template identifying reason for request on theseIf COVID costs are identified on a grant and are allowable, do not set up child IO.  These costs will be identified by SPS at the end of the grant.  If COVID costs are not allowable, they should be moved off of the grant to an appropriate COVID IO.An area may have multiple COVID IOs, depending on your situation, funding sources, and expenditure type (functional area).
<br>For COVID related costs already incurred that may be reimbursable, please do a JV to move those costs to these IOs.
<br>Reimbursements paid using the special one-time COVID vendor payment process should not use these COVID IOs to avoid double counting.
<br>Please do not use cost distribution to move any S&amp;W costs to these IOs at this time.Questions on COVID expenses?  Contact Kathy Thomason kthomaso@purdue.edu Questions on setting up COVID IO?  Contact Rebecca Miller mill2401@purdue.edu
<br></div>
ApprovedNoneBreaking News Article
 4/10/2020Finance
  
<div>
<br>&nbsp; We are asking you to set up separate COVID IOs to track S&amp;E costs. There is no guarantee of reimbursement or relief from Federal or State relief funds, nor is there a guarantee of central reimbursements to departments.&nbsp; However, if we do not track these costs we have no chance to apply for relief, nor can we tell how much the COVID event has cost the University.&nbsp; Therefore, it is important to set up these IOs and track related costs.Please see attached special instructions for COVID 19 expense tracking.&nbsp;
<br></div>
ApprovedNoneBreaking News Article
 4/9/2020Buying
  
<div>
<br>&nbsp; As announced earlier this year in the February
<br>2020 Procurement Press newsletter and an article
<br>published in Business@Purdue News (2/18/20), a new certification process
<br>exists for those Ariba users who have and wish to retain their Requisitioner
<br>role. Prior to July 1, 2020, all users who intend to keep the requisitioner
<br>role is required to complete two online courses: Delegation of Authority
<br>Certification and P2P 201 – Creating Requisitions in Ariba.
<br>
<br>
<br>
<br>The first course, Delegation Authority Certification, was
<br>created to provide guidance for requisitioners based on the Procurement
<br>Services Delegation Manual. The Director of Procurement grants a purchasing
<br>delegation to approved requisitioners for University purchases of goods and
<br>services up to $9,999. The course is posted online and is self-guided. It
<br>includes a link to the manual, a presentation, and an assessment.
<br>
<br>
<br>
<br>The second course, P2P 201 – Creating Requisitions in Ariba,
<br>provides instruction on how to properly use Ariba to search for goods and
<br>services and how to create and submit a requisition. Although some users may
<br>have taken this course in the past, it is now required on an annual basis to
<br>maintain the requisitioner role in Ariba. Those who have taken the face-to-face
<br>version, P2P 200, in November 2019 or after have satisfied this requirement
<br>until next year.
<br>
<br>
<br>
<br>Both courses are required and must be completed annually.
<br>The certification for both courses expires 365 days from the date each course
<br>was completed. Users who have the requisitioner role in Ariba and do not
<br>complete both courses by July 1, 2020, will have the role removed.
<br>
<br>
<br>
<br>All new role requests, as of March 1, 2020, also are subject
<br>to the certification requirements. Please do not submit requests for the
<br>requisitioner role until the user has completed both of the above listed
<br>courses. Failure to do so will delay the request and it may expire, resulting
<br>in the need to submit a new request.
<br>
<br>
<br>
<br>Both classes
<br>are offered through the SuccessFactors Learning module. Links to enroll are
<br>listed below:
<br>Delegation of Authority CertificationP2P 201 – Creating Requisitions in Ariba
<br>
<br>
<br>Questions about the requirements or certification process
<br>should be directed to the Procurement Services Training department at pstraining@purdue.edu.
<br></div>
ApprovedNoneRegular News Article
 4/9/2020General Info
  
<div>
<br>&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>With the load of the 2020 summer pay calendars into
<br>SEEMLESS, the calendar year has changed in the system. Business offices will
<br>need to search/filter in the ALL tab to locate the Fall 2019 and Summer 2019
<br>PARs. The search function has been enhanced by the technical team to allow
<br>search by department number and now allows “contains” rather than “exact match”
<br>for the description, which is the semester and the department. Users can now search
<br>for description “2019FALL” and the department number to find the needed PARs.
<br> 
<br>
<br>Please note that some PARs of individuals have been
<br>discovered with HR master data issues. These PARs will be loaded as soon as the
<br>HR master data issues are resolved. The SEEMLESS Subject Matter Expert (SME)
<br>SWAT team will be provided a list of those PARs with master data issues on
<br>Friday, April 10.
<br> 
<br>SEEMLESS SWAT team SMEs are Mary Bell, Amanda Griffith, Allison Granger, Hillary Fox, Leslie Barnes, Susan Kremer and Sherry Honn.
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 4/9/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Contract
<br>Extension or Non Renewal Forms (Form 19s) are now accessed through DocuSign, so
<br>they can be completed and routed electronically.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Information on DocuSign
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; has been added to the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Business@Purdue Forms section
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; of the Human Resources website.
<br>   
<br>
<br>
<br>
<br>
<br>
<br>Payroll centers
<br>can locate the form templates by accessing the Shared Folder, Contract
<br>Extension or Non Renewal. The folder is located under Templates. DocuSign
<br>is accessible through OneCampus. Follow the Form 19 faculty and
<br>clinical professional
<br>Quick Reference Guide to learn how to initiate the Form Template in DocuSign,
<br>complete the form as required and route it for signatures.
<br>
<br>
<br> 
<br>
<br>
<br>By initiating the
<br>forms as templates in DocuSign, the initiator (Payroll Center) will be able to
<br>monitor the form’s progress.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 4/9/2020General Info
  
<div>
<br>&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 2020 summer pay calendars
<br>will be loaded into SEEMLESS tomorrow (April 10). The summer pay calculator/calendar
<br>are available now.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>Business offices are encouraged to review the Summer Payroll webpage for
<br>processes and training information.
<br>
<br>
<br> 
<br>
<br>
<br>Business
<br>offices will see both summer 2019 and summer 2020 calendars. Please remember to
<br>filter the year when working on 2020 summer calendars. Faculty will only see
<br>2020 summer calendars upon logging in.
<br>
<br>
<br>Sponsored Programs has
<br>provided guidance that summer calendars can be prepared, but NO summer calendars with research accounts
<br>are to be submitted until further guidance is provided. Further guidance
<br>for summer research is currently anticipated to be issued the beginning of May.
<br>Please continue to follow the guidance from Sponsored Programs in regards to
<br>effort on research accounts during COVID-19.
<br>
<br>
<br>
<br>
<br>The Summer Payroll online “Resources” section has
<br>been also been updated with the 2020 Summer Calendar and Summer Pay Calculator
<br>forms. The forms are only used in special circumstances, since all employee
<br>information is transferred over to SEEMLESS on the first day of summer and
<br>first day of each month.  
<br>
<br>The SEEMLESS vs.
<br>Summer Calculator web
<br>page outlines when the form would be utilized. The summer calculator should
<br>only be used instead of the application when an action’s effective date is
<br>after the first day of the month. For example, new hire, rehire, add
<br>additional, transfers, position reclassifications and change in pay with
<br>effective dates after the first day of the month should be completed via a
<br>summer calculator for that month. A summer calculator is only necessary for
<br>employees with mid-month position reclassifications if the salary is affected
<br>or the pay area is changing. This does NOT include administrative adjustments.
<br>SEEMLESS should be used for all other pay periods and situations.   
<br>
<br>Business offices will directly input the calculator information into ECP in Infotype 0015
<br>as Wage Type 1315. The calculator will need to be attached to the transaction
<br>as supporting documentation. Please do not forward calculators to Payroll.
<br>Again, please remember to only use this method when absolutely necessary, as
<br>this will cause SEEMLESS payroll calendars to be out of sync with SEEMLESS
<br>effort reports.
<br>
<br>
<br>All
<br>training resources are available online.
<br>
<br>
<br>For users who need
<br>assistance with summer calendars, first contact the business office/payroll
<br>center or the Subject Matter Experts (SME) that are part of the SEEMLESS SWAT
<br>team, and if the business office/payroll center or SME is unable to assist,
<br>email summerpay@purdue.edu for additional assistance.              
<br>
<br>
<br>SEEMLESS SWAT team SMEs are Mary Bell, Amanda Griffith, Allison Granger, Hillary Fox, Leslie Barnes, Susan Kremer and Sherry Honn.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 4/6/2020People
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; The Purdue ID Card Office will be open on a very limited basis, by appointment only, on Mondays, Tuesdays, and Thursdays between 1:30pm-4:00pm until further notice. Students and staff should send an email to PurdueIDCardOffice@purdue.edu including your name, PUID number, and contact number to request an appointment.
<br>
<br></div>
ApprovedNoneBreaking News Article
 4/2/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; As a reminder, products related to computers, tech
<br>accessories, print equipment and supplies should be purchased through
<br>contracted suppliers.
<br>
<br>
<br>
<br>
<br>An Ariba catalog was recently added for B&amp;H Photo, one
<br>of these approved suppliers, for the purchase of photography, video, audio, lighting, pro accessories and
<br>projection equipment.
<br>
<br>
<br> 
<br>
<br>
<br>Campus
<br>customers no longer need to request quotes from B&amp;H Photo directly as
<br>products and pricing are now available online. 
<br> 
<br>
<br>
<br>Questions may
<br>be directed to Procurement Services at pshelpdesk@purdue.edu.
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 4/2/2020General Info
  
<div>
<br>Human Resources is informing employees that the Pay and Leave Table, which was
<br>included in the Important Employment Information for March
<br>25-June 30 that was shared last week, has been updated to include links
<br>to Quick Reference Guides (QRG) outlining how to request Emergency Leave,
<br>Emergency FMLA or Other Leave with Pay.
<br>
<br>
<br> 
<br>Additionally, the Quick Reference
<br>Guide links to an online Emergency FMLA DocuSign Form, which should be used by eligible employees
<br>who currently do not have time-off benefits and do not normally request time
<br>off (i.e., limited term lecturers) to request Emergency FMLA Leave hours. The
<br>form requires the employee’s name, PUID, leave hours and start and end dates of
<br>leave. The form routes to the supervisor for approval and processes in Human
<br>Resources.
<br>
<br>The information was originally released last week following
<br>the federal announcement of the Families First Coronavirus Response Act.
<br>
<br>Frequently Asked
<br>Questions
<br>
<br>Q: What constitutes Emergency Family and Medical
<br>Leave (Emergency FMLA)?
<br>
<br>A: Leave
<br>that Purdue is federally required to provide to eligible employees
<br>who cannot work or telework due to a COVID-19 Qualifying Need. 
<br>
<br>Q: What constitutes Emergency
<br>Paid Leave?
<br>
<br>A:  Leave that Purdue is federally required to provide to all full-
<br>and part-time employees who cannot work or telework due to a COVID-19
<br>Qualifying Need.
<br>
<br>
<br>Q: How much paid leave is provided by Emergency
<br>Paid Leave?
<br>A:  Emergency Paid Leave provides employees up to
<br>10 days of paid leave. Once 10 days has been exhausted, employees may qualify
<br>for additional FMLA and must follow the Leaves of
<br>Absence Policy.
<br>
<br>Q: How much paid leave is provided by Emergency
<br>FMLA Leave?
<br>
<br>A: Emergency FMLA provides employees up to 60 days
<br>paid leave. Once 60 days has been exhausted, employees must follow the  Leaves
<br>of Absence Policy.
<br>
<br>Q: What defines a “COVID-19 Qualifying Need”?
<br>
<br>A: The need for leave is considered a COVID-19 Qualifying Need
<br>when an eligible employee demonstrates one of the following needs: 
<br>
<br>·        
<br>Employee is
<br>self-isolating or self-quarantining due to a COVID-19 diagnosis based on
<br>recommendations from a medical provider or public health official; or, is
<br>awaiting a COVID-19 diagnosis. (Emergency Paid Leave)
<br>
<br>·        
<br>Employee is caring for
<br>a family member who is self-isolating or self-quarantining due to COVID-19
<br>diagnosis based on recommendations from a medical provider or public health
<br>official; or, is awaiting a COVID-19 diagnosis. (Emergency Paid Leave)
<br>
<br>·        
<br>Employee is caring for
<br>a child due to school or childcare closure due to the COVID-19 outbreak. (Emergency
<br>FMLA) 
<br>
<br>Q: Does my supervisor need to approve my
<br>Emergency Paid leave or Emergency FMLA Leave?
<br>
<br>A: Yes, like all other leave requests, all
<br>emergency leave requests will be routed to your supervisor for approval.
<br>
<br>Q: As a limited-term lecturer currently working through the rest of the
<br>semester, how do I request emergency leave if I have to
<br>self-quarantine/self-isolate, etc. since I don’t have a leave tile in
<br>SuccessFactors?
<br>
<br>A: You will
<br>complete the online Emergency FMLA DocuSign Form to request Emergency FMLA Leave hours. The
<br>form requires the employee’s name, PUID, leave hours and start and end dates of
<br>leave. The form routes to the supervisor for approval and processes in Human
<br>Resources.
<br>
<br>Q: How do I remain
<br>in pay status if I do not have a job to perform on campus or via telework?
<br>
<br>A: Employees should discuss work options with their supervisor. The
<br>supervisor will work with the employee and their HR business partner to
<br>determine if there are telework options or other considerations.
<br>
<br>
<br>More information
<br>
<br>·        
<br>Refer
<br>to Purdue’s “Things you need
<br>to know about COVID-19” website..
<br>
<br>·        
<br>Review
<br>Human Resource’s “Working Through COVID-19” website for HR-related information and
<br>updates.
<br>
<br>·        
<br>Contact
<br>Human Resources at 765-494-2222 or via email at hr@purdue.edu.
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/31/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; To support the gas
<br>cylinder rental changes that went into effect earlier this year, an online
<br>reference guide is now available to explain the new order and invoicing processes.
<br>The online reference guide is available here.
<br>
<br>
<br>The demurrage, or monthly fees, for February and March
<br>orders placed through Indiana Oxygen will be included in the April billing
<br>cycle.
<br>
<br>
<br>Questions may directed to Khayla Miller,
<br>Administrative Operations financial analyst, at mill1651@purdue.edu
<br>or Jayme Baker, Procurement Services category
<br>analyst, at baker555@purdue.edu.
<br>
<br>
<br></div>
ApprovedPurdue TodayRegular News Article
 3/31/2020General Info
  
<div>
<br>&nbsp; The SAP&nbsp; EC Payroll System (ECP) and the SAP Finance System (S4) will be upgraded this weekend starting Friday, April 3rd at 5PM (EDT) through Saturday&nbsp; April 4th at 5PM (EDT).     Systems that interface with SAP S/4 or SF ECP (i.e. Ariba, Concur,&nbsp; Success Factors EC, etc…) should not be impacted unless they attempt to&nbsp; contact SAP during the downtime. Those interfaces will not work until&nbsp; SAP S4 and ECP are back online again. </div>
ApprovedNoneRegular News Article
 3/31/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; University departments need to be fiscally mindful and frugal as
<br>the progression of the coronavirus (COVID-19) continues to affect the campus
<br>community. Until further notice, purchasing should be limited to items and
<br>activities for essential functions that support instruction and research endeavors. Departments
<br>should not stock up on non-essential orders. 
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Procurement Services is monitoring the supply chains of Purdue’s
<br>strategic vendors and has created a COVID-19 Procurement
<br>Resources webpage to provide the most current purchasing information.
<br>This page also links to Purdue’s Things you need to know about COVID-19
<br>webpage for
<br>campus-wide coronavirus communications and resources.
<br>
<br>
<br>As new questions arise, the COVID-19 Procurement Resources
<br>webpage will be updated to provide answers. Other key items to know are listed
<br>below.
<br>
<br>
<br>
<br>
<br>If you are ordering a product from a catalog and it is available, please continue to order through Ariba. If an item is needed urgently and is not available or has an unsatisfactory backlog notification date, email the information to purchasingrequest@purdue.edu. The procurement team is ready to assist with any needs. Temporarily, Procurement Services has opened the “Ship to” field in Ariba. This allows individuals to enter an alternate shipping address. While the system will allow off-campus addresses to be entered, it is highly suggested that the requester receive business office approval before shipping something off campus. Reference the Alternate Ship To Address Quick Reference Guide for more information.If an item needs to be shipped to an on-campus location, the building address must be selected from the drop-down menu. Not using the drop-down for on-campus shipments could affect electronic invoicing. Business offices have access to weekly audit reports to assist in monitoring the items that are being sent to personal addresses. It is the expectation that business offices track and monitor these transactions to know where University supplies are located. The Ad-Hoc Ship To Orders Report is located on the Procure-to-Pay SharePoint site. Supply order and delivery updates:At this time, gases are available
<br>as needed through Indiana Oxygen.Due to a decrease in demand,
<br>office supply deliveries from Office Depot have temporarily changed from daily
<br>to twice a week. There is a delay in purchases for
<br>cleaning supplies, such as hand sanitizers and sanitizing wipes. There is also
<br>a delay for personal protection equipment, including disposable scrubs, shoe
<br>covers, coveralls, etc. If you need assistance locating a product, please
<br>submit a request to purchasingrequest@purdue.edu.
<br>If it is an essential order, note that in the subject line.
<br>Purchasing card reminders and updates:Through April, if a Purdue purchasing
<br>card (P card) has your name on it, it can be taken off campus and the following
<br>guidelines must be adhered to: Be responsible with the P card and keep it in
<br>a safe place.P card guidelines must still be followed, as well as the
<br>temporary guidance limiting purchases to items and activities for essential
<br>functions that support instruction and research endeavors. The P card cannot be used to avoid or bypass
<br>appropriate procurement or payment procedures, as a travel card or for personal
<br>use.All
<br>purchases must first be attempted through Ariba. If you cannot find your item in Ariba, please contact
<br>Procurement Services at purchasingrequest@purdue.edu. Procurement Services will advise of an
<br>alternative purchase method or approval to use your P card.  If the use of a P card is
<br>allowed and an alternate address is selected, it is highly suggested that
<br>individuals obtain approval from their business office, then include a comment
<br>on the transaction entry indicating the item was “shipped to home address”
<br>during reconciliation. A report has been created that will include the
<br>transaction comments. View the quick reference guide on how to run this report.Concur fiscal approvers now have the ability
<br>to look at any P card statement report in Concur. More information is
<br>available in a quick reference guide. If you have
<br>questions, contact Procurement Services at pcard@purdue.edu.
<br></div>
ApprovedPurdue TodayRegular News Article
 3/30/2020General Info
  
<div>
<br>&nbsp; As Boilermakers, we work to solve problems. Our community has proven itself extraordinary in the way we’re working together to support each other during this unprecedented time.&nbsp; As a result of our campus’ migration to online learning, many departments are experiencing increased workloads. Others have an increased availability and a willingness to step up and serve. We want to help bridge that gap.&nbsp; We have created a program to bolster departments in need and provide opportunities for employees with capacity to grow and advance the mission of the organization. The Purdue Together: Talent Sharing Program launched Monday, March 30.&nbsp; The Talent Acquisition team will manage the program, working with departments to match current critical needs with internal staff who have available talent to meet those needs. Project communication and coordination will be facilitated through our Careers website, located at Purdue Together: Talent Sharing. To request assistance, complete the Talent Share Needs Survey. You’ll be asked to provide details about the position, including an overview of the duties and skills you need. Talent Acquisition will post that need to Talent Share Openings. Managers with staff members who are able to assist will submit those employees’ names and skills to Talent Share Match. We’ll work with departments to connect employees with needed roles. A detailed guide for hiring managers is available. We welcome your feedback at careers@purdue.edu. While we live in the midst of an ever-changing landscape, one constant remains: our commitment to you, our Purdue family.&nbsp; Together, we’ll tackle the next giant leap. Again and again and again.
<br></div>
ApprovedNoneBusiness Update Article
 3/26/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Recent events
<br>surrounding COVID-19 have caused a significant decrease in office supply orders
<br>on the West Lafayette campus.  
<br>
<br>
<br>As of March 23,
<br>Office Depot will only deliver orders on Mondays and Thursdays. This delivery
<br>schedule will be in place until further notice.  
<br>
<br>
<br>Questions may be
<br>directed to pshelpdesk@purdue.edu. 
<br></div>
ApprovedNoneRegular News Article
 3/26/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Those currently registered for the AP 101 sessions
<br>have been automatically reassigned to a May class. Additional seats are
<br>available.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Please
<br>register online.
<br>&nbsp;&nbsp;&nbsp; __________________________________________
<br>
<br>
<br> 
<br>
<br>
<br>AP 101 Training Session Description
<br>
<br>
<br>Whether you are buying
<br>something for the university, entering an Accounts Payable invoice in ZV60,
<br>reviewing and approving an invoice, or trying to get an invoice paid, it is
<br>important to understand the basics of Accounts Payable, as well as the process,
<br>the risks, and the responsibilities associated with this critical business
<br>process. Topics covered in this training include the life cycle of an invoice
<br>and the processes associated with it, risks and controls such as segregation of
<br>duties around the process, and the requirements and responsibilities within the
<br>process. The training provides best practices, tips and tricks, and ways to
<br>ensure invoices get processed efficiently to provide timely payments to our
<br>vendors. This training is recommended for anyone that has access to ZV60,
<br>manages staff with access to ZV60, or works with Accounts Payable in the
<br>Central Office.
<br></div>
ApprovedNoneRegular News Article
 3/23/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;
<br>
<br>The Bursar&#39;s Office has requested staff schedule an appointment in order to pick up held checks.
<br>
<br>Effective THIS WEEK ONLY:
<br>
<br>March 24- March 27 - contact 765-496-0444.Beginning NEXT WEEK:
<br>
<br>March 30th forward - contact 765-494-9029.
<br>Contact ap@purdue.edu with questions.
<br>
<br></div>
ApprovedPurdue TodayBreaking News Article
 3/19/2020Training
  
<div>
<br>&nbsp; The instructor-led course covering property accounting, specifically capital equipment, has been moved from March to May 7. It will be held in LWSN 1142 from 10-noon. Those who could not previously attend have an opportunity to register online.Property Accounting – Capital Equipment (PA 200) will cover topics such as capital equipment, new acquisitions, depreciation, accountability, appraisals and inventory. A demonstration of the online Property Accounting electronic forms will also be conducted. The session will allow time for questions.Online registration continues to be available.
<br></div>
ApprovedNoneRegular News Article
 3/19/2020Finance
  
<div>
<br>&nbsp; Accounts Payable is transitioning held checks to the Bursar&#39;s Office for pickup.
<br> 
<br>Effective 3/23/20 held checks will be located at the Bursar&#39;s Office, Room 5, in Hovde.
<br> 
<br>Any held checks currently located in PTCA can continue to be picked up at the front desk in PTCA until 3:00 PM on 3/20/20.  Any held checks not picked up by that time will be taken to the Bursar&#39;s Office in Hovde.
<br> 
<br> Please contact ap@purdue.edu with any questions.
<br></div>
ApprovedNoneBreaking News Article
 3/19/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp; The West Lafayette Bursar Office would like to
<br>remind all departments with Graduate Staff Appointments that they need to
<br>submit a list of graduate staff students for the Summer 2020 semester to the
<br>Bursar Office.  You must submit your list using the ‘Graduate Appointment Submission Form’ located on the Bursar’s website;   https://www.purdue.edu/bursar/faqs/forms.php.  This form is required for both
<br>adding additional Grad Staff as well as to remove any Grad Staff that did not
<br>accept or fill their position.  This form will need to be submitted every semester
<br>in order for the remission to apply.  For questions, please contact Glenda
<br>Smith glsmith@purdue.edu or Michelle Fulk mfulk@purdue.edu in the Bursar’s Office.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/17/2020Security
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Cybercriminals
<br>are using email to impersonate employees and trusted vendors, and requesting
<br>payment of invoices or other payables that contain a change in payment
<br>instructions.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>The
<br>best way to prevent a fraud attempt is to stay vigilant and maintain best practices
<br>to help stop payment fraud. Things to keep in mind:
<br>
<br>
<br>
<br>Be aware of any change in payment instructions, such as a new bank account or
<br>beneficiary.
<br>
<br>
<br>Take notice if there is a sense of urgency or secrecy to the request…this is a
<br>red flag. Validate all payment change requests (received externally or from an internal
<br>employee email) before processing, by calling a known contact with the vendor.
<br>Be sure to use a known telephone number for this vendor, not the phone number provided
<br>on the new payment change notification.
<br>
<br>
<br></div>
ApprovedNoneBreaking News Article
 3/17/2020Training
  
<div>
<br>&nbsp;
<br>
<br>Due to current Coronavirus
<br>restrictions, Procurement Services is canceling the P2P 200 – Creating
<br>Requisitions in Ariba in-person classes for the rest of March and April.
<br>
<br> 
<br>
<br>During the interim, you are
<br>welcome to utilize the following resources:
<br>
<br>·       
<br>Register
<br>for P2P 201 Online Course - This course contains the same content as P2P
<br>200 but is in an online format.  This online course is acceptable for the
<br>annual certification and training requirements for requesters.
<br>
<br>·       
<br>Procure
<br>to Pay Resources
<br>
<br> 
<br>
<br>We are committed to resuming
<br>in-person classes as soon as we are allowed.  If you have any questions
<br>please send an email to pstraining@purdue.edu.
<br>
<br></div>
ApprovedNoneRegular News Article
 3/17/2020Training
  
<div>
<br>&nbsp;
<br>
<br>Due to current Coronavirus
<br>restrictions, Procurement Services is canceling the following in-person classes
<br>for the rest of March and April.
<br>
<br> 
<br>
<br>·       
<br>TRVLC
<br>250 – Concur Business Office and Support Training
<br>
<br>·       
<br>TRVLC 200
<br> – Concur Traveler Training
<br>
<br> 
<br>
<br>During the interim, you are
<br>welcome to utilize the links above as resources.
<br>
<br> 
<br>
<br>We are committed to resuming
<br>in-person classes as soon as we are allowed.  If you have any questions
<br>please send an email to pstraining@purdue.edu.
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/12/2020People
  
<div>
<br>&nbsp;
<br>
<br>Senior leaders now have
<br>until April 15 to submit promotions to the Vice President of Human Resources
<br>for the July 1 cycle (deadline has been extended from the previous March 31
<br>deadline).
<br>
<br>Guidelines for staff promotions
<br>are available as a resource for supervisors. Please refer questions regarding
<br>your unit&#39;s internal promotion process to your HR Business Partner.
<br>
<br>Here are some recent changes to the guidelines:
<br>
<br> Anyone
<br>&nbsp;&nbsp;&nbsp;&nbsp; who received a promotion as part of the January process will be eligible
<br>&nbsp;&nbsp;&nbsp;&nbsp; for a full merit increase.
<br> The
<br>&nbsp;&nbsp;&nbsp;&nbsp; merit adjustment period going forward will be six months.
<br>
<br>&nbsp; Employees
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; hired or who received a pay increase on or prior to January 1 are
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; eligible for full merit
<br>&nbsp; Employees
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; hired or who received a pay increase between January 2 and March 2
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; should be considered for prorated merit
<br>&nbsp; Employees
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; hired or who received a pay increase on or after March 3 are not
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; eligible for merit. 
<br>
<br>
<br>
<br>Some often-requested
<br>resources are the HR Promotion Review Template for a promotion within a job, as well as the
<br>table outlining promotional increase amount guidelines (found under Promotional Increases).
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/12/2020People
  
<div>
<br>&nbsp;
<br>
<br>The move to online or alternative course
<br>delivery in light of the new COVID-19 guidance
<br>released by the University – necessary to ensure the
<br>health and safety of everyone in the campus community – has created
<br>high-priority tasks for many of our faculty and staff.
<br>
<br>While performance and merit are also important, Human Resources recognizes the
<br>critical needs that many employees are currently addressing and is therefore
<br>offering an alternative to the 2019-2020
<br>performance and merit timeline. 
<br>
<br>
<br> Manager
<br>&nbsp;&nbsp;&nbsp;&nbsp; assessments should be completed by May
<br>&nbsp;&nbsp;&nbsp;&nbsp; 1. Managers may choose to extend today’s deadline for
<br>&nbsp;&nbsp;&nbsp;&nbsp; employees to complete their self-assessments.
<br> Calibration
<br>&nbsp;&nbsp;&nbsp;&nbsp; meetings will take place May
<br>&nbsp;&nbsp;&nbsp;&nbsp; 4-11.
<br> Merit sheets
<br>&nbsp;&nbsp;&nbsp;&nbsp; will be launched on May
<br>&nbsp;&nbsp;&nbsp;&nbsp; 13. Ratings entered during the manager assessment will
<br>&nbsp;&nbsp;&nbsp;&nbsp; appear on the merit sheet. 
<br>
<br>
<br>The alternative timeline is designed to allow
<br>flexibility for everyone to respond to the evolving needs of the campus
<br>community, while still allowing time for merit to be entered into the system
<br>for a July 1 effective date. These dates may be revisited as the work
<br>environment continues to be monitored.
<br>
<br>As a reminder, resources for both managers and employees are available on the
<br>Performance and Merit Process webpage.
<br>
<br> 2020 Performance Review online video tutorial
<br> Intro to Performance Assessment Annual Evaluation -
<br>&nbsp;&nbsp;&nbsp;&nbsp; Supervisors (video)
<br> Quick Reference Guide for Supervisors: Annual Evaluation,
<br>&nbsp;&nbsp;&nbsp;&nbsp; Goals, Development Plan (PDF)
<br> Comprehensive Guide on Goal Setting and Annual Performance
<br>&nbsp;&nbsp;&nbsp;&nbsp; Review for Supervisors (PDF)
<br> Quick Reference Guide for Supervisors to Access Past SAP
<br>&nbsp;&nbsp;&nbsp;&nbsp; Annual Reviews (PDF)  
<br>
<br>
<br>Once the assessments are completed, each area
<br>will hold calibration meetings, where unit leadership will work with their HR
<br>business partners to ensure evaluations are completed according to standards,
<br>analyze annual review data to understand performance trends and discuss
<br>development strategies in response to individual performance. Frequently asked
<br>questions are available.
<br>
<br>Additional information on merit increases and merit eligibility is also available.
<br>
<br>Questions can be directed to lod@purdue.edu or the area&#39;s HR Business Partner.
<br></div>
ApprovedNoneRegular News Article
 3/12/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Procurement Services has been notified that a Purdue University
<br>supplier’s email has been compromised.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Scammers have obtained messages from Nanoscience Instruments and
<br>are creating fraudulent email domains imitating @nanoscience.com for the
<br>purpose of a phishing campaign.
<br>
<br>
<br>Typically, they ask for payment to be made to an alternate bank
<br>account that they control.
<br>
<br>
<br>Purdue faculty and staff should be extremely cautious if they
<br>receive an email from Nanoscience Instruments. Validate the phone number on any
<br>communication from Nanoscience Instruments which is (480) 758-5400.
<br>
<br>
<br>Concerns about an email being valid may be directed to Nanoscience
<br>Instruments at (480) 758-5400.
<br>
<br>
<br>If faculty and staff receive a fraudulent email, report it to pshelpdesk@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/12/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Identity
<br>Management - Roles and Privileges
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; webpage has updated workbooks reflecting role information as of
<br>November 2019. The following three workbooks have been updated.
<br>
<br>
<br>
<br> Business
<br>&nbsp;&nbsp;&nbsp;&nbsp; Role with Descriptions by Name and User ID displays user name and position ID associated
<br>&nbsp;&nbsp;&nbsp;&nbsp; with business role name.
<br> Supervisor
<br>&nbsp;&nbsp;&nbsp;&nbsp; Role Bundle by User Name and Department displays
<br>&nbsp;&nbsp;&nbsp;&nbsp; the user names assigned the supervisor role bundle.
<br>
<br>
<br> All
<br>role requests are completed through the Role Request From tile available in SuccessFactors.
<br>Please follow the Request
<br>Role Quick Reference Guide (QRG) outlined in the Business
<br>Role Request Process for further guidance.
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/10/2020General Info
  
<div>
<br>&nbsp; Due to required system updates, the Benefitfocus enrollment tool will be unavailable beginning Monday, March 16 and will remain inaccessible through Sunday, March 22. During this time, Benefitfocus will not be available for any transactions, including viewing benefit information, recording life events due to change in family status and new employee benefit elections. The system should be back live on Monday, March 23 for employee use. Questions can be directed to Human Resources at 765-494-2222, toll free at 877-725-0222 or via email at hr@purdue.edu.
<br></div>
ApprovedNoneRegular News Article
 3/10/2020Training
  
<div>
<br>&nbsp; Support staff and business office employees who assist employees with travel arrangements, travel requests or expense reports should attend TRVLC 250 – Concur Business Office and Support Staff Training.&nbsp; The two-part training which provides detailed information and hands-on opportunities in Concur Travel and Expense is scheduled to meet Wednesday, March 25 and Thursday, March 26 both sessions meeting from 2 p.m. to 5 p.m. in PFEN 103, located in the David C. Pfendler Hall of Agriculture, 715 W. State Street.This course introduces the business office and support staff, to the electronic travel and expense system. The content ensures they have the knowledge, skills and abilities to make a travel request, book travel segments, complete expense reports and review these for accuracy within Concur. Part One covers booking travel and completing travel requests, and Part Two covers preparing expense reports. This is a hands-on course where participants are given exercises to create requests, expense reports and book travel in a training instance of Concur.To secure a seat in the class, please enroll in the two-part TRVLC 250 – Concur Business Office and Support Staff Training from within the Learning module of SuccessFactors.
<br>
<br>Register online.
<br></div>
ApprovedNoneRegular News Article
 3/10/2020Training
  
<div>
<br>&nbsp; P2P 200 – Creating Requisitions in Ariba is scheduled for:
<br>March 24, 2020 from 9:30 am to 12:00 pm orMarch 25, 2020 from 9:30 am to 12:00 pm Both sessions will be held in PFEN 103, located in David C. Pfendler Hall of Agriculture, 715 W. State Street.This hands-on class will meet in a computer lab. Participants will use a training environment to create catalog and non-catalog requisitions, monitor requisition status, and learn how to withdraw or edit a requisition.Staff can ensure a space in the class by registering for P2P 200 – Creating Requisitions in Ariba within the Learning module of SuccessFactors. Register
<br></div>
ApprovedNoneRegular News Article
 3/10/2020General Info
  
<div>
<br>&nbsp; Human Resources – Benefits reminds employees that the university changed carriers for short term and long term disability, at the first of the year, to Guardian Life Insurance.
<br>
<br>As of now, any new short term disability (STD) or long term disability (LTD) claims are processed by Guardian.
<br>
<br>STD coverage basics&nbsp;
<br>
<br>STD coverage is available to all administrative, operational and skilled-trade employees after one year of service. This program helps protect employee income until they are able to return to work or until they become eligible for long term disability.
<br>
<br>To start an STD claim, contact Guardian at 888-262-5670, Monday – Friday, 8 a.m. to 8 p.m. ET
<br>
<br>Information you will need when calling in your claim:
<br>Purdue University Group #565047Your name, address, phone number, birth date, social security number and email address.Employment information, including your job title and work location.Reason for your claim – illness, injury or pregnancyDescription of your illness, symptoms and/or diagnosis. Include the date the symptoms started and if you’ve had previous symptomsWorker’s compensation claims you have already filed or plan to file.Details about doctor, hospital or clinic visits, with dates and contact information.To prevent delays in processing your claim, please sign a Guardian Authorization to Obtain Information form and provide this to your doctor. Once your medical information has been received, Guardian can promptly review and make a decision on your claim. For questions after your claim has been initiated, call 800-268-2525.
<br>See the “Short Term Disability” web page for more information.
<br>
<br>LTD insurance basics
<br>
<br>LTD insurance, available for all benefit eligible employees, provides income replacement during extended periods of disability resulting from illness or injury. Note: If an employee’s date of disability is before January 1, 2020, their STD or LTD claim will continue to be managed by Cigna.
<br>To start an LTD claim, contact Guardian at 888-262-5670.
<br>
<br>Information you will need to initiate your LTD claim:
<br>Purdue University Group number: #565047Your name, social security number, address and telephone numberName, address, phone and fax numbers for all treating physiciansFor questions after your claim has been initiated, call 800-538-4583. See the ““Long Term Disability” web page for more information.
<br>
<br>Questions can be directed to the Human Resources at hr@purdue.edu or via phone at 765-494-2222 or toll free at 877-725-0222.
<br></div>
ApprovedNoneRegular News Article
 3/10/2020General Info
  
<div>Due to recent restrictions on travel, several
<br>visiting scholars with accepted offers are no longer free to travel to
<br>Purdue. This change creates inaccurate
<br>records within the system. In order to
<br>ensure accuracy,  those scholars that will not be fulfilling
<br>their commitment at this time should be identified. 
<br>
<br>
<br>Therefore, please review the current list
<br>of visiting scholars and take the following action as appropriate:
<br>
<br>
<br>Travel Restricted Hired Visiting Scholars: Please email PASpec@purdue.edu with the name of the individual that is under the travel ban so that they can be removed from the system.  
<br>Hire Pending: For those scholars that are not yet hired into the system, please remove them directly from SharePoint. 
<br>
<br>
<br>Please note that in order to continue to effectively manage
<br>the process, a new start process is being implemented:
<br>
<br>
<br>New Start
<br>Dates for Visiting Scholars: For the
<br>immediate future, there will be a new lead time for processing a start date
<br>in the system. Effective immediately,
<br>please hold all start dates and enter them no earlier than 7 days prior to the visiting scholar&#39;s start.
<br>
<br>
<br>Efforts to keep this information up-to-date during this time are appreciated. Please feel free
<br>to reach out to PASpec@purdue.edu
<br>with further questions or concerns.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/9/2020Travel
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Purdue Travel has created a report in Concur to assist business
<br>offices in monitoring charges and credits for airfare transactions related to
<br>the COVID-19.
<br>
<br>
<br>The report identifies all airfare expenses assigned to an
<br>expense report and any comments related to that airfare.
<br>
<br>
<br>Purdue Travel is monitoring all reservations made through
<br>Concur or directly with Anthony Travel. Each business office should
<br>monitor reservations made by travelers. 
<br>
<br>
<br>An attempt should be made by the traveler to request
<br>refunds, transfer tickets, or otherwise minimize financial impact. All
<br>remaining expenses should be submitted using standard travel processes with
<br>documented refund rejection.
<br>
<br>
<br>COVID-19 impacted charges will only be identified if the
<br>traveler provides the information in the comments field.  Additionally,
<br>the traveler must provide supporting documentation as required in the Travel
<br>Regulations for any reimbursement being requested. When the fiscal
<br>approver is reviewing the expense report and there is no comment, then the
<br>fiscal approver will need to add a comment to the comment area of that
<br>transaction.  In order for this report to be beneficial, it is important
<br>that travelers and approvers are providing a comment on the airfare expense
<br>transaction line.  If there are no comments, then the business office will
<br>not have adequate information and Purdue Travel will not be able to provide additional
<br>assistance. 
<br>
<br>
<br>The Quick
<br>Reference Guide provides detailed steps on how to execute the monitoring
<br>report.
<br>
<br>For questions, contact Purduetravel@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneBreaking News Article
 3/6/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; Summer 2019 – 2020 PARs are open in SEEMLESS for FacultyThe SEEMLESS application can now be accessed by faculty to review and approve Summer 2019 – 2020 PARs. Personnel Activity Reports (PARs) are processed electronically via the SEEMLESS application.&nbsp; The application can be accessed through the OneCampus Portal and then searching for SEEMLESS.As a reminder in certifying PARs, it is important to have the faculty and/or Business officesign in to SEEMLESS, click on faculty overview, then click on refresh my info to update SEEMLESS with current information In addition have the Supervisor certify their subordinates first, then their own PARThere is an Online Training Module for faculty that can be found on the Managerial Accounting Website under Faculty Training Resources.
<br></div>
ApprovedNoneBreaking News Article
 3/5/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; SAP systems will be unavailable for two-and-a-half hours on
<br>Sunday, March 8, 2020 beginning at 1:50 a.m. for the Daylight Saving Time
<br>change. 
<br>
<br>
<br>This outage will impact Purdue&#39;s SAP Financial, Procurement
<br>(Ariba), Business Warehouse, GM AIMS Reporting, PPM, and Plant Maintenance.
<br>SuccessFactors systems, Employee Central, Onboarding, Recruiting, Learning and
<br>Payroll will not be impacted.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/3/2020Finance
  
<div>
<br>&nbsp;
<br>
<br>Effective March 1st, the following documentation is required for
<br>each process:
<br> 
<br>Payment to Individuals,
<br>Partnerships, and Sole Proprietors with the exception of employee
<br>reimbursements and prospective employee reimbursements:
<br>
<br>
<br>
<br> ZV60
<br>&nbsp;&nbsp;&nbsp;&nbsp; to process payment
<br> Payee
<br>&nbsp;&nbsp;&nbsp;&nbsp; Certification required – NEW form*
<br> Confirm
<br>&nbsp;&nbsp;&nbsp;&nbsp; all information is updated in the Vendor Master prior to submitting the
<br>&nbsp;&nbsp;&nbsp;&nbsp; ZV60 
<br>
<br>
<br>* If the prior version
<br>of the Sub W-9 is submitted and the Business Office indicates in writing on the face of that form that they have verified
<br>the vendor master data the form will be accepted in lieu of the payee
<br>certification form.
<br>
<br>
<br>
<br>
<br>
<br>** The new Sub W-9 no
<br>longer needs to be submitted with the payment
<br>
<br> 
<br>
<br>
<br>Vendor Creation and/or
<br>Vendor Changes:
<br>
<br>
<br>
<br> DocuSign
<br>&nbsp;&nbsp;&nbsp;&nbsp; form to process vendor request  
<br> New
<br>&nbsp;&nbsp;&nbsp;&nbsp; Substitute W-9 required (exception for employees)
<br>
<br>
<br>A grace period has been
<br>setup to help with this transition:
<br>
<br>
<br>
<br> After March 1, 2020: if a payment is sent through with the old substitute
<br>&nbsp;&nbsp;&nbsp;&nbsp; W-9 form, the Tax Department will e-mail the department to remind them
<br>&nbsp;&nbsp;&nbsp;&nbsp; that a Payee Certification is now required and will ask the department to
<br>&nbsp;&nbsp;&nbsp;&nbsp; confirm that they verified the Master Data prior to submitting the
<br>&nbsp;&nbsp;&nbsp;&nbsp; payment. The tax department will
<br>&nbsp;&nbsp;&nbsp;&nbsp; not be making any changes to Vendor Master Data.After April 1, 2020, the Tax Department will reject payments that are sent with the old Substitute W-9 form
<br>&nbsp;&nbsp;&nbsp;&nbsp; in which the department has not
<br>&nbsp;&nbsp;&nbsp;&nbsp; indicated in writing on that form that they have already verified the
<br>&nbsp;&nbsp;&nbsp;&nbsp; Vendor Master Data. 
<br>
<br>
<br>The new forms will
<br>remain published on the website.
<br>
<br>
<br>Payee CertificationSubstitute W-9
<br>
<br>Please note the
<br>following: 
<br>
<br>Employee Reimbursements do not require a payee certification. They require receipts for the reimbursement in addition to a clear explanation of the business reason for the expense attached to the ZV60.
<br>Prospective Employees do not require a payee certification. They require a 17C as outlined on the prospective employees section of the non-employee pay website. The 17C must be attached to the ZV60.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/3/2020Finance
  
<div>
<br> As of March 2, 2020 users no longer have the ability to delete attachments from FV50 or ZV60 documents within SAP.&nbsp; When a deletion is needed the following will occur:
<br>The master data team will check to confirm the document is still in a parked status. Requests to delete attachments on posted documents will NOT be approved. The central master data team (CMDT) will delete all attachments. Please make sure you do not attach any new documents until you have heard back from CMDT. The CMDT will notify the requestor the attachment(s) have been deleted and workflow has been restarted. The requestor is responsible for contacting the document creator to ensure the new attachments are added.Once the new attachment has been added the preparer will need to “Save as Complete” to re-initiate the workflow. This means the document will go to the first approvers again. Please do not approve until the new attachment has been added and reviewed. 
<br>Also, please note that when you look at the deleted attachments in SAP it will still&nbsp; look like there is an attachment but you will get an error when you click on it.&nbsp; Confirm when you are reviewing to ensure the new attachment has been added.</div>
ApprovedNoneRegular News Article
 3/3/2020Finance
  
<div>
<br>&nbsp; Wire transfer banking information is no longer required on the vendor master data in order to send out a wire payment due to the change to the inability to delete attachments.&nbsp; Any current Vendor Change requests for adding wire information, will be processed as complete with the caption at the bottom that states “Wire transfer banking information not entered and no longer needed on the vendor record”.&nbsp; Any New Vendor request will can be setup without including wire banking information.&nbsp; Now that we will no longer be adding Wire information onto the Vendor Master Data, be sure to have the Wire Transfer Request Form attached to your ZV60 when submitting a wire payment request. Attachments to the payment request must include complete documentation of the wire recipient’s banking instructions. Banking instructions must be provided/supported by the recipient, preferably with a bank document, invoice or instructions on letterhead. The Wire Transfer Request form and Quick Reference Guide (QRG) are located on the ACH/Wires webpage of the Office of Treasury Operations website.
<br></div>
ApprovedNoneRegular News Article
 2/27/2020General Info
  
<div>
<br>&nbsp; Since its inception in 2012, University-wide orientation for new employees has been recommended for all new hires. Implemented by the Office of the Vice President for Human Resources, the goal of this program is to support new staff members in assimilating quickly and successfully into the Purdue culture and to offer a foundation of knowledge regarding mission, organizational structure and functions.The success of this program depends on supervisors registering employees to take part, and Human Resources encourages supervisors to use the available orientation for all new hires as soon as positions are filled.As a reminder, new employee orientation is offered weekly on Mondays. Supervisors should register new employees for orientation at the time an open position is filled.Participation is highly encouraged, and feedback is welcome. Register for new employee orientation here.&nbsp; Additional
<br> tools, including onboarding assistance, an agenda for orientation,
<br>parking information and upcoming dates and locations, are available via
<br>the New Employee Orientation / Resources web page.
<br>Questions about new employee orientation should be emailed to NewEmployeeOrientation@purdue.edu.
<br>
<br></div>
ApprovedNoneRegular News Article
 2/27/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp; The
<br>University Credit and Collections Operating Procedure establishes minimum
<br>standards and expectations to manage university accounts receivable. 
<br>
<br>
<br>The
<br>Statement of Comptroller Requirements along with the entire Credit and
<br>Collection Operating Procedure is available online. 
<br>
<br>
<br>
<br>One of the
<br>primary requirements of the policy is that all university external billings and
<br>receivables be recorded to the general ledger.  To ensure that all
<br>accounts receivable are properly accounted for in the university’s financial
<br>records, all external billings and receivables should be entered and recorded
<br>using an approved university billing system or an approved stand-a-lone system
<br>that interfaces to the SAP general Ledger.  The approved university
<br>billing systems include Banner, FI-AR, SPS Grants Management, and ECSI student
<br>loans.
<br>
<br>
<br>Departments
<br>and areas that currently use or plan to use a 3rd party,
<br>stand-a-lone billing system or spreadsheet process and not an approved
<br>university system, will need to request an exception to policy.  An
<br>exception will ensure that processes and interfaces are in place to properly
<br>manage and record the stand-a-lone accounts receivable in the university’s general
<br>ledger. 
<br>
<br>
<br>To
<br>request an exception, the Department should refer to the business process and questionnaire on Departmental Stand-a-lone and Feeder A/R Systems webpage.
<br>
<br>
<br>The completed request should be sent to the
<br>Accounts Receivable Office: ar@purdue.edu located in Schleman Hall or
<br>contact Edie Doland at 47362.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/27/2020Finance
  
<div>
<br>&nbsp;
<br>Purdue is increasing its fraud prevention methods by implementing these new requirements for New Vendor and Vendor Change Docusign Requests.Due to an increase in bank fraud attempts, Accounts Payable will be requiring a completed Bank Verification Form to be attached along with the EFT/ACH form or Sub W-9 on all new or change vendor DocuSign requests involving banking, beginning on March 2, 2020. Going forward when submitting all new or change vendor requests that involve banking information you will need to have the following attached to your requests:Bank Verification FormThis will enhance the already active policy of verbal verification on behalf of the requester. ACH FormImplementing the newest version of the Purdue Electronic Funds Transfer Authorization Agreement (EFT/ACH).This form asks the vendor to provide their old banking information currently on file in SAP.A Banking Information Verification - QRG, as well as the above forms, are all available on the Accounts Payable webpage to assist with the new requirements. </div>
ApprovedNoneRegular News Article
 2/27/2020Training
  
<div>
<br>&nbsp; P2P 200 – Creating Requisitions in Ariba is scheduled for March 10, 2020. The session will meet from 9:30 am to 12:00 pm in PFEN 103, located in David C. Pfendler Hall of Agriculture, 715 W. State Street.This hands-on class will meet in a computer lab. Participants will use a training environment to create catalog and non-catalog requisitions, monitor requisition status, and learn how to withdraw or edit a requisition.Staff can ensure a space in the class by registering for P2P 200 – Creating Requisitions in Ariba within the Learning module of SuccessFactors.
<br>
<br>Register online.
<br>
<br></div>
ApprovedNoneRegular News Article
 2/27/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective 03/02/2020 users will
<br>no longer have the ability to delete attachments from FV50 and ZV60 documents
<br>within SAP. Addition of backup documentation will still be allowed as a
<br>document routes through the system.  If a document needs to be deleted due
<br>to an error please send an e-mail to
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; cmdt@purdue.edu
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; including the document number and the reason for deletion.  
<br>All backup documentation will be deleted and the user must reattach the
<br>information and reroute for approval.  
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/25/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; An instructor-led course covering property accounting,
<br>specifically capital equipment, is available for registration for business
<br>office staff or anyone desiring more information. Property Accounting – Capital
<br>Equipment (PA 200) will cover topics such as capital equipment, new
<br>acquisitions, depreciation, accountability and inventory.
<br>
<br>
<br>A demonstration of the online Property Accounting electronic
<br>forms will also be conducted. The session will allow time for questions.
<br>
<br>
<br>Two sessions will be offered:
<br>
<br>
<br>March 12, 2-4 p.m., Jerry S. Rawls Hall, Room
<br>2070March 24, 10 a.m.-noon, Jerry S. Rawls Hall,
<br>Room 2070Online
<br>registration is available.
<br></div>
ApprovedNoneRegular News Article
 2/25/2020Training
  
<div>
<br>&nbsp; Accounting Services is offering two courses over the next month, Vendor Creation and Maintenance and Accounts Payable (AP) 101. Those responsible for vendor relations, adding or editing vendor information should attend Vendor Creation and Maintenance, while AP 101 is designed for those entering invoices via ZV60.Vendor Creation and Maintenance
<br>Requesting new vendors and changes to existing vendors is a critical business process. This training reviews how to research vendor information in SAP, how to determine whether an existing vendor record needs updated, how to successfully request a new vendor or a change to one utilizing DocuSign, and how to effectively manage these requests. It provides information about the different vendor creation and maintenance processes and the controls and requirements for vendor records. This training is recommended for staff – and their managers – who are responsible for accounts payable vendors.Please register online. Sessions are available March 9 and 10.AP 101
<br>
<br>Whether you are buying something for the university, entering an Accounts Payable invoice in ZV60, reviewing and approving an invoice, or trying to get an invoice paid, it is important to understand the basics of Accounts Payable, as well as the process, the risks, and the responsibilities associated with this critical business process. Topics covered in this training include the life cycle of an invoice and the processes associated with it, risks and controls such as segregation of duties around the process, and the requirements and responsibilities within the process. The training provides best practices, tips and tricks, and ways to ensure invoices get processed efficiently to provide timely payments to our vendors. This training is recommended for anyone that has access to ZV60, manages staff with access to ZV60, or works with Accounts Payable in the Central Office.Please register online. Sessions are offered on March 30 and 31.
<br></div>
ApprovedNoneRegular News Article
 2/20/2020Research
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; NIH has released guidance regarding the 2020 Salary Cap
<br>Limitations. The Executive Level II limitation has been increased from $192,300
<br>(AY $144,225) to $197,300 (AY $147,975). This increase is effective on the
<br>first day of the first applicable pay period beginning on or after January 5,
<br>2020.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>
<br>
<br>DHHS SPS resources can be found at: https://www.purdue.edu/business/sps/postaward/sponsors/dhhs/index.html
<br>
<br>
<br>Current NIH Salary Cap Announcement: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-20-065.html
<br>
<br>
<br>2020 NIH Salary Cap Guidance Memo: https://www.purdue.edu/business/sps/pdf/FY20_Guidance.pdfIf you have any questions or concerns, please contact
<br>Heather Toro at spnsfhhs@purdue.edu,
<br>or 765-494-6367.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/20/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Recent grant audits have highlighted the fact that
<br>expenditures in the last 90 days of a project are highly scrutinized and
<br>require additional justifications.  To
<br>help identify when projects are in the last 90 days, or are already expired,
<br>the Account Balance Listing and the Account Balance Listing Scheduled
<br>Version have both been updated so that the Grant tab and the Sponsored
<br>Program tab layouts highlight the end date field in yellow if the project is in
<br>the last 90 days or in red if the project is expired.  If approving expenditures during these
<br>periods, additional justifications that show how the expenditures benefit the
<br>project should be obtained.
<br>
<br>
<br>Similar changes have already been made to AIMS Summarized
<br>Account List and Account Summary reports.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/20/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; The Summer Semester Effort Reporting process in SEEMLESS was delayed due to some unforeseen issues.&nbsp;&nbsp; These issues have been addressed and the Summer Effort reports are currently loaded in SEEMLESS.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; PAR training for the Summer 2019-2020 is now available and consists of two elements. Completion of both elements is required for the Summer 2019-2020 period.
<br>Online Training ModuleThe online module defines terminology and regulations that outline the Personnel Activity Report process. The Effort Reporting Policy is defined, as well as the PAR form fields and the escalation process. Register for BPARS 100 – Introduction to Certification of Effort.&nbsp; The course is also available in SuccessFactors learning.Instructor-led TrainingThis session provides users with a comprehensive look at effort reporting using the SEEMLESS application and includes demonstrations on how to view and edit PARs, assign delegates, workflow and deadlines.&nbsp; Register for Effort Reporting (SEEMLESS) Showcase – Business Office Staff to ensure a seat in the instructor-led class, participants must enroll in one of the sessions. Training materials for the course will be provided in the reminder email enrolled participants.&nbsp; Classes will be held at the following times: February 24, 2020 from 8:30 – 10:00 a.m. in LWSN 1142February 26, 2020 from 3:30 – 5:00 p.m. in RHPH 172
<br></div>
ApprovedNoneRegular News Article
 2/20/2020Training
  
<div>
<br>&nbsp; Open Lab for Creating Requisitions in Ariba is designed for those who order in Ariba and would like assistance with creating catalog and non-catalog requisitions, monitoring requisition statuses and/or withdrawing or editing a requisition.&nbsp; The lab is not an instructor-led class, and attendees will need to bring actual, existing orders to place in production. There will not be a test environment to train and practice, attendees will be logging in to their individual Ariba accounts and creating requisitions in real time.Subject matter experts will be on hand to assist. The open lab is scheduled for 2 hours on March 5, 2020, from 2 p.m. to 4 p.m. in PFEN 103, located in the David C. Pfendler Hall of Agriculture at 715 W. State Street.Please ensure a seat in class by registering for P2P 205 - Open Lab for Creating Requisitions in Ariba within the Learning module of SuccessFactors.Register
<br></div>
ApprovedNoneRegular News Article
 2/18/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Existing
<br>and future Ariba requisitioners will now be required to complete an
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; online
<br>certification for Purchasing Delegation Authority. 
<br>
<br>
<br>Existing
<br>Ariba requisitioners must complete the certification prior to July 1, 2020.
<br>
<br>
<br>Beginning
<br>March 1, 2020, prospective requisitioners must complete the course before the
<br>role can be assigned in Ariba.
<br>
<br>
<br>The
<br>Delegation Authority Certification course was recently added to the
<br>SuccessFactors Learning module. The content is based on the policy and
<br>guidelines provided in the Purchasing Services Delegation
<br>Manual, which was released at the end of 2019. To complete the
<br>certification, individuals will need to review a 30-minute recorded
<br>presentation and take a short quiz.
<br>The certification is a prerequisite for the P2P 200 – Creating Requisitions in
<br>Ariba course. Requisitioners must complete both of these courses annually. Questions
<br>may be directed to Tiffany Weatherford, Procurement Services training administrator, at tweatherford@purdue.edu. 
<br></div>
ApprovedNoneRegular News Article
 2/18/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; SharePoint requests for the Master Data team need to be
<br>submitted using the Firefox internet browser. When logging in ensure that you
<br>are entering the user name with boilerad in front of your username
<br>(boilerad\username).  Please contact sharepoint@purdue.edu
<br>with questions.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/6/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Human Resources – Benefits reported last week that Anthem claims
<br>processing had been put on hold. Since that time, Anthem has worked to correct
<br>the issue; claims are now processing correctly, and are being released.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Claims that were processed incorrectly are being reprocessed and
<br>employees should expect to see corrected Explanation of Benefits (EOB)
<br>statements mailed to their homes by the end of February. No action is required
<br>by employees.
<br>
<br>
<br>Questions can be directed to Human Resources at 765-494-2222, toll free at 877-725-0222 or via email at hr@purdue.edu.
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/6/2020Training
  
<div>
<br>&nbsp; P2P 200 – Creating Requisitions in Ariba is scheduled for February 20, 2020. The session will meet from 2:30 pm to 5:00 pm in PFEN 103, located in David C. Pfendler Hall of Agriculture, 715 W. State Street.This hands-on class will meet in a computer lab. Participants will use a training environment to create catalog and non-catalog requisitions, monitor requisition status, and learn how to withdraw or edit a requisition.Staff can ensure a space in the class by registering for P2P 200 – Creating Requisitions in Ariba within the Learning module of SuccessFactors. Click to Register
<br></div>
ApprovedNoneRegular News Article
 2/4/2020General Info
  
<div>
<br>&nbsp; Google Chrome Version 80, which modifies the way the browser navigates between websites, was deployed by Google today (February 4). Although CSDS-supported computers have not been updated to Google Chrome Version 80, those working from other computers that have been automatically updated (such as a home computer) may notice some issues completing tasks in SuccessFactors. Users experiencing issues are asked to access SuccessFactors via a different browser, such as Internet Explorer or Firefox.
<br></div>
ApprovedNoneRegular News Article
 2/4/2020Training
  
<div>
<br>&nbsp; Support staff and business office employees who assist employees with travel arrangements, travel requests or expense reports should attend TRVLC 250 – Concur Business Office and Support Staff Training. The two-part training which provides detailed information and hands-on opportunities in Concur Travel and Expense is scheduled to meet Tuesday, February 18 and Wednesday, February 19 both sessions meeting from 2 p.m. to 5 p.m. in PFEN 103, located in the David C. Pfendler Hall of Agriculture, 715 W. State Street.This course introduces the business office and support staff, to the electronic travel and expense system. The content ensures they have the knowledge, skills, and abilities to make a travel request, book travel segments, complete expense reports and review these for accuracy within Concur. Part One covers booking travel and completing travel requests, and Part Two covers preparing expense reports. This is a hands-on course where participants are given exercises to create requests, expense reports and book travel in a training instance of Concur.To secure a seat in the class, please enroll in the two-part TRVLC 250 – Concur Business Office and Support Staff Training from within the Learning module of SuccessFactors.Register here.
<br></div>
ApprovedNoneRegular News Article
 2/4/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; It is being reported that when trying to access their W-2’s
<br>on ADP’s website, many employees are receiving the below error message.
<br>
<br>
<br> 
<br>“We apologize.  There is a problem.  Please try
<br>again later.&quot;
<br>
<br>
<br> 
<br>
<br>
<br>We are currently waiting to hear back from ADP on a
<br>resolution for this and we will put out additional correspondence when we
<br>believe that ADP has resolved the issue.
<br>
<br>
<br>
<br></div>
ApprovedNoneBreaking News Article
 2/4/2020Reports
  
<div>
<br>&nbsp;
<br>
<br>Boiler Insight Finance Standard Report training is planned for March and April.  Registration is required -  click here.
<br>
<br>Audience: New 
<br>or inexperienced users to the Boiler Insight Finance Standard Reports -
<br>this will be an ongoing session going forward for this audience.  There will be another session coming this
<br>Fall for more experienced users.
<br>
<br>Description of Training:  This training will provide a hands on
<br>experience for running the Boiler Insight Finance Standard Reports, basic
<br>Cognos navigation, report views and overview 
<br>of running scheduled reports. 
<br>
<br>
<br>In this session we
<br>will cover the Master Data Report, Transaction Listing, Account Balance
<br>Listing, Statement of Financial Activity (SFA), Parent Funded Program Report,
<br>Faculty Allocation Report, Cost Distribution with Account Balances and
<br>Statement of Payroll Charges. 
<br>
<br>Registration is required -  click here
<br>Prerequisites - Cog 101 - Cognos Analytics Navigation (this is preferred to have, but not required.)
<br>
<br>Sessions will be held on:Tuesday, 3/10/2020 from 9:00am - Noon in SC 246
<br>Monday, 4/27/2020 from 1:00pm - 4:00pm in SC 246
<br>
<br></div>
ApprovedNoneRegular News Article
 1/30/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; A HR Website Quick Link resource is
<br>now available. The resource outlines a crosswalk between the
<br>original website and the newly updated one.  It often provides both
<br>the direct link to a particular subject or document, for quick access, and the available
<br>paths to that information. The reference is a convenient
<br>guide to help navigate through the new website.
<br>
<br>
<br>
<br>
<br>
<br>
<br>The site is buzzing with visitors (10,420
<br>unique visits in the past 2 days) and overall feedback is positive. The
<br>communication team has been busy updating links, adding recommended content and
<br>reviewing suggestions. Please continue to send feedback to oecomm@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/30/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In
<br>order to streamline purchasing options in Ariba, the supplier catalogs listed
<br>below will be removed from the system as of Feb. 3, 2020.
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>CDW GovernmentDot ScientificHewlett PackardRoche DiagnosticsTakara Bio USA  
<br>
<br>
<br>
<br>Effective
<br>Feb. 3, purchases must be made through the University’s preferred vendors. That
<br>means that CDW Government and Hewlett Packard orders should be directed to Dell or
<br>GovConnection,
<br>and toner should be purchased from Cannon IV. Supplies that
<br>were ordered from Dot Scientific, Roche Diagnostics and Takara Bio USA should
<br>be purchased from Fisher
<br>Scientific. 
<br>
<br>
<br>
<br> 
<br>
<br>
<br>The
<br>Procurement
<br>Services website
<br>provides the most current information on preferred supplier catalogs.
<br>
<br>
<br> 
<br>
<br>
<br>Questions
<br>may be directed to Procurement Services at pshelpdesk@purdue.edu. </div>
ApprovedNoneRegular News Article
 1/28/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The process for gas cylinder rentals and invoicing will
<br>change as of Jan. 31. Orders may be placed via the existing University Stores
<br>Ariba catalog through Thursday (Jan. 30). The demurrage, or monthly fees, for
<br>these cylinders will continue to be invoiced by Purdue’s Materials Management
<br>and Distribution business office until the cylinder is returned.
<br>
<br>
<br>Beginning Friday (Jan. 31), all new gas cylinder orders must
<br>be placed in Ariba through Indiana Oxygen’s catalog. The monthly fees for these
<br>cylinders will be invoiced through Purdue’s
<br>iLab solutions on behalf of Indiana Oxygen.
<br>
<br>
<br>Regardless of the source, customers are encouraged to return
<br>cylinders that are not in use by contacting Indiana Oxygen at purdue@indianaoxygen.com.
<br>
<br>Questions regarding the iLab account structure may be sent
<br>to iLabhelp@purdue.edu.
<br>All other questions should be directed to Jayme Baker, Procurement
<br>Services category analyst, at baker555@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/28/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; In an effort
<br>to expedite payments to vendors, while ensuring vendor information is accurate,
<br>we have segregated duties between Tax and AP.
<br>
<br>
<br>The current
<br>Substitute W9 has been separated into two forms:
<br>
<br>
<br>Payee Certification – will be required on all
<br>ZV60 payment New Substitute W-9 – will be needed for New or
<br>Change Vendor requests if not utilizing W9 
<br>
<br>
<br>
<br>
<br>
<br>
<br>Effective February 1st,
<br>the following documentation is required for each process:
<br>
<br>
<br>Payment
<br>to Individuals, Partnerships, and Sole Proprietors*:ZV60 to process paymentPayee Certification required – NEW formConfirm all information is updated in the Vendor
<br>Master prior to submitting the ZV60 *Note the Sub W-9 is no longer needed
<br>
<br>Vendor
<br>Creation and/or Vendor Changes:DocuSign form to process vendor requestNew Substitute W-9 required (exception for employees)
<br>A grace
<br>period has been setup to help with this transition
<br>
<br>
<br>After February 1, 2020:
<br>if a payment is sent through with the old substitute W-9 form, the Tax
<br>Department will e-mail the department to remind them that a Payee Certification
<br>is now required and will ask for the department to confirm that they verified
<br>the Master Data prior to submitting the payment. The tax department will not be
<br>making any changes to Vendor Master Data.
<br>
<br>
<br>After March 1, 2020,
<br>the Tax Department will reject payments that are sent with the old Substitute
<br>W-9 form in which the department has not indicated in writing on that form that
<br>they have already verified the Vendor Master Data. For additional information,
<br>please reference AP QRC’s. For
<br>any question in regards to this new process, please contact ap@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/28/2020Training